ZipRecruiter

Log In

1

Conference Assistant Jobs in Naples, FL (NOW HIRING)

Encompass Health

Case Management Assistant

Naples, FL · On-site

Case Management Assistant Career Opportunity Recognized for your desire to be a Case Management ... Coordinate and facilitate Team Conference meetings. * Gather, take action on, and maintain Case ...

Guest Services, Inc.

Administrative Assistant

Naples, FL · On-site

$17 - $22.75/hr

The Administrative Assistant is the first point of contact at the unit, and is responsible for the ... conference centers, senior living communities, health care systems, school and university dining ...

Guestservices

Administrative Assistant

Naples, FL · On-site

$17 - $22.75/hr

The Administrative Assistant is the first point of contact at the unit, and is responsible for the ... conference centers, senior living communities, health care systems, school and university dining ...

Guestservices

Admin Assistant for Luxury Condo

Estero, FL · On-site

$17.25 - $23/hr

The Administrative Assistant is the first point of contact at the property, and is responsible for ... conference centers, senior living communities, health care systems, school and university dining ...

gpac

Front Desk Receptionist - Law Firm

Naples, FL · On-site

$14.25 - $18.25/hr

Welcome and professionally assist clients, visitors, attorneys, and staff Manage front desk operations and ensure a seamless client experience Prepare conference rooms for meetings, mediations, and ...

Garcia & Carlson CPA

Receptionist

Naples, FL · On-site

$14.75 - $19.50/hr

Order and maintain office supplies. Assist with organizing office meetings and events. Keep conference rooms stocked and prepared for client meetings. Other Responsibilities Assist partners and staff ...

New

Stouffer Legal

Office Coordinator

Naples, FL · On-site

$50K - $60K/yr

Ensure reception, conference rooms, restrooms, kitchen, supply areas, and shared spaces meet ... Answer, transfer, and place calls professionally using firm phone systems. * Assist with scheduling ...

Stouffer Legal

Office Coordinator

Naples, FL · On-site

$17 - $22.50/hr

Ensure reception, conference rooms, restrooms, kitchen, supply areas, and shared spaces meet ... Answer, transfer, and place calls professionally using firm phone systems. * Assist with scheduling ...

next page

Showing results 1-20

All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Naples, FL

Conference Assistant information

See Naples, FL salary details

$11

$17

$28

How much do conference assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for conference assistant in Naples, FL is $17.83, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $21.97 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Naples, FL? The most popular types of Conference jobs in Naples, FL are:
What cities near Naples, FL are hiring for Conference Assistant jobs? Cities near Naples, FL with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Naples, FL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,087 per year, or $17.8 per hour.

Administrative Assistant - Mercato

Jamestown Management Corporation

Naples, FL • On-site

$17 - $22.75/hr

Full-time

Re-posted 9 days ago

Job description

Jamestown

JOB DESCRIPTION



POSITION/LEVEL: Administrative Assistant FLSA STATUS: Non-Exempt

DEPT/OFFICE: Mercato DATE: March 2026


Position Summary:

This is a highly visible position expected to display and maintain the utmost professionalism at all times. Responsible for all lobby functions, including answering & directing calls, taking/forwarding messages, receiving guests & notifying internal employees of their arrival & keeping the lobby clean, organized & well maintained.


The Administrative Assistant must be a team player with a positive attitude and demonstrated flexibility. The ideal candidate will display strong customer service skills and experience, along with presenting themselves in a professional and courteous manner. Strong attention to detail and accuracy will be highly valued.


Must be available Monday through Friday from 8:30-5:00 pm and must be flexible and willing to assist with a variety of duties as directed including assisting with events after hours and on some weekends. This position is supervised by the Assistant General Manager & General Manager.


Specific Duties and Responsibilities (Essential Job Functions):

  • Provide front desk coverage through answering main phone lines timely and greeting guests in a professional, courteous manner while also answering and directing incoming calls
  • Logs in packages; coordinates distribution to employees
  • Informs security if there are any issues for their attention
  • Shares knowledge of Mercato events with callers & employees
  • Maintains and updates employee contact information on phone lists, titles, quick lists, etc.
  • Maintains and updates all Vendor and Tenant contact and insurance information
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Informs appropriate individuals of any Lobby or other maintenance issues
  • Assist in responding to and logging all guest issues/comments in a professional, courteous manner
  • Gather monthly tenant gross sales information, distribute appropriately, and enter into accounting software (MRI)
  • Assist the accounting department by preparing/sending out monthly tenant rent statements
  • Code and process all invoices in a timely manner and effectively communicate with the accounting team
  • Maintain and organize tenant and vendor files
  • Activate and deactivate key fobs
  • Take minutes in staff meetings and send to all attendees, save in z drive file titled Wednesday Meeting Recaps
  • Order and maintain an inventory of office supplies and equipment
  • Ensure office presentation is professional at all times, including a conference room
  • Manage conference room and the conference room calendar
  • Develop and maintain positive relations with retailers, office tenants, and vendors
  • Coordinate with IT for office projects – Conference Rooms, etc.
  • Update tenant manuals, including construction/design manuals
  • Provide refreshments for meetings and make reservations, if needed
  • Works efficiently with multiple departments ensuring real-time communication and follow-through
  • Other responsibilities as requested


A/R Job Requirements:

  • Manage tenant billing operations, including recurring charges, rent escalations, CAM reconciliations, percentage/overage rent calcutions, and miscellaneous billings, ensuring accuracy across all tenant accounts.
  • Oversee accounts receivable and cash m anagment, including processing daily cash receipts, monitoring tenant accounts, performing monthly AR gaining analysis, and leading collections efforts by partnering with property management to resolve delinquencies.
  • Maintain tenant account administration and service, including responding ot escalated biling inquires, tracking tenant sales reporting, and processing security deposit payments and refunds while maintain strong teant relationships.

Other Job Requirements:

  • Provides backup on various admin tasks as assigned
  • Assists with general maintenance of kitchens and other common areas
  • Inputs info and creates labels for Fed Ex/UPS pkgs
  • Must be highly organized
  • Must wear a uniform that will be provided by Jamestown, or conform to dress code as approved by Management


Qualifications:

  • Minimum 1-2 years of administrative experience, preferably in property management
  • Bachelor’s degree required from 4-year college or university
  • Strong organizational and planning skills required
  • Exceptional communication and interpersonal skills with a customer-service focus
  • Proficiency in Microsoft Office (Outlook, Word, and Excel)

Physical Requirements:

  • Sitting
  • Using a telephone
  • Communicating verbally in person and on the telephone
  • Ability to climb ladders and stairs
  • Ability to use a computer
  • Ability to multi-task
  • Ability to lift not more than 25 pounds