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Condominium Administrator Jobs (NOW HIRING)

American Property Management of IL Inc

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Community Association Manager

Schaumburg, IL · On-site

$65K - $80K/yr

Management of Condominium, Townhome and Homeowner's Associations * Understanding monthly financials ... Portfolio Managers are supported by an admin assistant, customer service team for maintenance/work ...

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Project Coordinator

Miami, FL · On-site

$55K - $75K/yr

To date, Related has built and managed more than 100,000 condominium and apartment residences that ... contract administrator of closing coordinator. • Experience in related fields. Company ...

Robert Half

Property Manager

Fernandina Beach, FL · On-site

$25.65 - $29.70/hr

We are looking for a Contract Property Manager to oversee homeowner and condominium association ... Administer association operations in alignment with board direction, governing policies, and ...

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Condominium Administrator information

What are the key skills and qualifications needed to thrive as a Condominium Administrator, and why are they important?

To thrive as a Condominium Administrator, you need a strong understanding of property management, financial recordkeeping, and relevant legal regulations, often supported by a diploma or certification in property management. Familiarity with property management software, budgeting tools, and maintenance request systems is typically required. Exceptional organizational skills, problem-solving abilities, and effective communication are crucial soft skills for managing resident concerns and coordinating with vendors. These competencies ensure smooth building operations, satisfied residents, and compliance with legal and financial obligations.

What are some typical challenges faced by Condominium Administrators when managing multiple stakeholders?

Condominium Administrators often navigate the complex needs and expectations of residents, board members, vendors, and regulatory bodies. Balancing these interests can be challenging, especially when dealing with disputes, enforcing bylaws, or implementing new policies. Success in this role requires strong communication, conflict resolution skills, and the ability to remain impartial while making decisions in the best interest of the community. Administrators also need to stay organized to handle maintenance requests, financial reporting, and community events efficiently.

What does a Condominium Administrator do?

A Condominium Administrator is responsible for managing the daily operations of a condominium property. Their duties often include overseeing maintenance, handling resident concerns, managing budgets and finances, and ensuring compliance with property laws and regulations. They also coordinate with contractors, collect dues, and facilitate meetings for the condominium association. The role requires strong organizational and communication skills to maintain a safe, well-functioning living environment for residents.

What is the difference between Condominium Administrator vs Property Manager?

AspectCondominium AdministratorProperty Manager
CredentialsOften requires certifications in property management or condominium managementTypically requires real estate or property management licenses
Work EnvironmentPrimarily works within condominium associations, managing common areas and resident relationsWorks across various property types, including residential, commercial, and industrial properties
Employer & Industry UsageUsed by condominium boards and associationsEmployed by property management companies or directly by property owners

The main difference is that a Condominium Administrator focuses on managing condominium associations, including resident relations and common area maintenance, often requiring specific certifications. A Property Manager has a broader scope, managing various property types and often holding real estate licenses. Both roles are essential in property management but serve different environments and client needs.

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Condominium Administrator jobs near you

Community Association Manager

American Property Management of IL Inc

Schaumburg, IL • On-site

$65K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

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Job description

Full-time Portfolio Community Association Manager needed for a Community Association Management company located in Schaumburg, Illinois.


MUST be a licensed community manager in the State of Illinois with a current license.


The portfolio manager’s responsibilities are, but are not limited to the following:

  • Management of Condominium, Townhome and Homeowner’s Associations
  • Understanding monthly financials; review/approval/distribution monthly
  • Prepare annual budgets, including incorporating information from reserve studies
  • Analyze, understand and implement items from the reserve studies
  • Prepare requests for proposal from contractors & analyze and evaluate bids
  • Work directly with contractors to monitor the quality of their work
  • Perform property inspections for both maintenance and property appearance on a regular basis. Take photos of violations to provide to assistant for drafting letters
  • Review and understand insurance requirements
  • Develop and implement policies and procedures
  • Prepare management reports and updates
  • Attend Board meetings and follow up on items after a Board meeting in a timely fashion
  • Oversee administrative work performed by assistant and perform administrative work as needed
  • Maintain strong relationship with ownership
  • Respond in a timely manner to both emails and phone calls received
  • Correspond, communicate, address and resolve homeowner issues and concerns in a professional and efficient manner
  • Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations
  • Be familiar with a wide range of building components between high-rise/mid-rise, condominium and townhome style buildings
  • Review owner account history on a monthly basis (late fee process)
  • Turn over delinquent accounts to attorney for collections based on each clients policy
  • Review and sign off on maintenance work orders daily
  • Review and sign off on conversion/closing packages and other related documents after they are prepared
  • Update Association Board members on a monthly basis via email between meetings & share monthly financial packets
  • On-call for after-hours emergencies for your portfolio


The ideal candidate will possess:

  • Strong oral and written skills
  • Ability to multi-task effectively and efficiently
  • Proficiency with O365, SharePoint, One Drive


Our office is a centralized, all-in team environment. Portfolio Managers are supported by an admin assistant, customer service team for maintenance/work orders, accounting team, and resale coordinator.

We are seeking an individual who is self-motivated, with excellent people skills and organizational skills, with an outgoing personality and wishes to grow with our company. Competitive Salary, Mileage Reimbursement & monthly cell phone stipend are just some of the benefits included with this position.