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Condominium Administrator Jobs (NOW HIRING)

The Tower, a Condominium at Chatham Center

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Condominium Association Manmager

Pittsburgh, PA · On-site

$70K - $75K/yr

Condominium Association Manager PRIMARY FUNCTION: Oversee daily operations of a 180-unit ... Administer service contracts. • Investigate and resolve complaints and violations. • Ensure ...

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Kihei Akahi

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General Manager - Condominium

Kihei, HI · On-site

$60K - $110K/yr

Negotiate, administer, and keep record of all contracts, leases, and agreements. * Coordinate with the reserve engineer to inform the development of the annual operating budget. * Facilitate the ...

FirstService Residential

Property Administrator

Bronx, NY

$22.50 - $25.50/hr

Description Job Overview As an Property Administrator, you will support the day-to-day operations of a condominium in Fordham Hill, Bronx, ensuring smooth lease administration, resident satisfaction ...

The Albert Corporation

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Admin / Property Management Assistant

Brookline, MA · On-site

$45K - $55K/yr

Admin / Property Manager Assistant The position is full time office job, 9am - 5pm, Monday-Friday ... of the Condominium facilities. - Assist Property Manager with letter, memos, emails, scanning ...

The Albert Corporation

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Admin / Property Management Assistant

Brookline, MA · On-site

$45K - $55K/yr

Admin / Property Manager Assistant The position is full time office job, 9am - 5pm, Monday-Friday ... of the Condominium facilities. - Assist Property Manager with letter, memos, emails, scanning ...

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Condominium Administrator information

What are the key skills and qualifications needed to thrive as a Condominium Administrator, and why are they important?

To thrive as a Condominium Administrator, you need a strong understanding of property management, financial recordkeeping, and relevant legal regulations, often supported by a diploma or certification in property management. Familiarity with property management software, budgeting tools, and maintenance request systems is typically required. Exceptional organizational skills, problem-solving abilities, and effective communication are crucial soft skills for managing resident concerns and coordinating with vendors. These competencies ensure smooth building operations, satisfied residents, and compliance with legal and financial obligations.

What are some typical challenges faced by Condominium Administrators when managing multiple stakeholders?

Condominium Administrators often navigate the complex needs and expectations of residents, board members, vendors, and regulatory bodies. Balancing these interests can be challenging, especially when dealing with disputes, enforcing bylaws, or implementing new policies. Success in this role requires strong communication, conflict resolution skills, and the ability to remain impartial while making decisions in the best interest of the community. Administrators also need to stay organized to handle maintenance requests, financial reporting, and community events efficiently.

What does a Condominium Administrator do?

A Condominium Administrator is responsible for managing the daily operations of a condominium property. Their duties often include overseeing maintenance, handling resident concerns, managing budgets and finances, and ensuring compliance with property laws and regulations. They also coordinate with contractors, collect dues, and facilitate meetings for the condominium association. The role requires strong organizational and communication skills to maintain a safe, well-functioning living environment for residents.

What is the difference between Condominium Administrator vs Property Manager?

AspectCondominium AdministratorProperty Manager
CredentialsOften requires certifications in property management or condominium managementTypically requires real estate or property management licenses
Work EnvironmentPrimarily works within condominium associations, managing common areas and resident relationsWorks across various property types, including residential, commercial, and industrial properties
Employer & Industry UsageUsed by condominium boards and associationsEmployed by property management companies or directly by property owners

The main difference is that a Condominium Administrator focuses on managing condominium associations, including resident relations and common area maintenance, often requiring specific certifications. A Property Manager has a broader scope, managing various property types and often holding real estate licenses. Both roles are essential in property management but serve different environments and client needs.

More about Condominium Administrator jobs
What job categories do people searching Condominium Administrator jobs look for? The top searched job categories for Condominium Administrator jobs are:
Condominium Administrator jobs near you

Condominium Association Manmager

The Tower, a Condominium at Chatham Center

Pittsburgh, PA • On-site

$70K - $75K/yr

Full-time

Medical, PTO

Posted 4 days ago

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Job description

Condominium Association Manager

 PRIMARY FUNCTION:

 Oversee daily operations of a 180-unit condominium association in the Uptown neighborhood of Pittsburgh. Ensure proper maintenance of common areas, conduct regular inspections, address repair requests and complaints, enforce association rules, and maintain accurate financial records. Submit regular reports to the Executive Board.

OBJECTIVE:

•      Represent the Executive Board in managing daily affairs and supervising staff and property maintenance.

•      Collect fees, manage expenses, prepare budgets and financial statements, negotiate with contractors, and resolve resident concerns.

•      Communicate with residents to address issues, enforce compliance, and mediate disputes.

REPORTING:

Reports directly to the Executive Board

QUALIFICATIONS:

•      Bachelor’s degree in business administration or related field preferred; Associate degree or equivalent with at least 3 years of managerial experience in property management or a related field required.

•      Strong customer service, problem-solving, and communication skills.

•      Ability to lead, delegate, and supervise staff.

•       Knowledge of anti-discrimination laws (ADA, Fair Housing Act, local regulations) is beneficial.

MAJOR RESPONSIBILITIES (include, but are not limited to)

•       Manage property operations, maintenance, administration, and improvements.

•       Plan and coordinate maintenance, repairs, and construction projects.

•      Oversee collection of assessments and payment of expenses.

•      Inspect property for maintenance needs.                            �

•      Serve as liaison between commercial and residential owners.

•      Prepare budgets, financial reports, resale certificates, and questionnaires.

•      Supervise staff and contractors.

•      Maintain operational records.

•      Meet with owners to discuss contracts, priorities, and property status.

•      Solicit and review contractor bids.

•      Administer service contracts.

•      Investigate and resolve complaints and violations.

•      Ensure compliance with insurance, safety, and regulatory requirements.

•      Address legal and environmental issues with the Executive Board.

•      Procure supplies and equipment.

•      Initiate projects as directed.

ESSENTIAL SKILLS:

•      Effective verbal and written communication.

•      Strong reading comprehension.

•       Logical problem-solving and decision-making.

•       Ability to remain calm and effective under pressure.

PHYSICAL REQUIREMENTS:

Sitting, standing, lifting up to 25 lbs., reading, writing, and data entry

PREFERRED JOB SKILLS:

•      Knowledge and ability to use Microsoft Office productivity products, including Excel, Outlook, Teams and Word.

•      Ability to set-up, use and maintain Yardi Breeze HOA management software and Buildinglink community management software

Company Description

Oversee daily operations of a 180-unit condominium association in the Uptown neighborhood of Pittsburgh. Ensure proper maintenance of common areas, conduct regular inspections, address repair requests and complaints, enforce association rules, and maintain accurate financial records. Submit regular reports to the Executive Board.