Commonwealth Secretariat Jobs (NOW HIRING)

The Office of Federal Finance and Revenue (OFFR), under the Executive Office of Health and Human Services (EOHHS), is searching for a Federal Revenue Analyst who is analytically driven, collaborative, patient, and diligent. The selected candidate will be supporting the Federal Revenue Claiming Unit for TANF/SNAP,  IV-E, and SSBG which claims approximately $850M annually from the following sources of federal funding: Transitional Assistance to Needy Families (TANF), Supplemental Nutrition Assistance to Needy Families Program (SNAP), Foster Care and Adoption Assistance (Title IV-E) and the Social Services Block Grant (SSBG).

The Federal Revenue Analyst will be responsible for completing bi-weekly, monthly, and quarterly federal drawdowns and federal claiming reports in accordance with applicable regulations, policies, and procedures. The Federal Revenue Analyst will evaluate program spending and make recommendations concerning revisions to estimates, provide technical assistance and advice to EOHHS fiscal and program staff and other public agencies, and work as part of a team on revenue maximization initiatives. 

Duties and Responsibilities:

• Draw federal funds as needed from Federal programs by using various calculations while following federal regulations to maximize cash available to the Commonwealth. This includes calculating draw amounts through MOSAIC (state's accounting system) and other sources, submitting appropriate forms to the State Treasurer's Office, maintaining control logs, and reconciling Cash Deposits (CD's) to MOSAIC.
• Gather, assemble, and analyze monthly and quarterly data to complete federal reports in accordance with policies, procedures, instructions, and federal laws.
• Coordinate quarterly federal reports meetings with EOHHS agency staff.
• Create/update/maintain access queries and Excel reports for quarterly reporting and to provide improved monitoring and analytic review capabilities.
• Monitor actual program spending to the quarterly budgeted amounts and recommend revising projections and grant awards.
• Generate, analyze, and monitor the monthly Random Moment Time Study (RMTS) by working closely with the agency staff, HR liaison, and field supervisors.  Confer with agencies to resolve data discrepancies and obtain documentation.
• Work with Single State Auditors and responds to their information needs and requests.
• Assist in reviewing federal and state laws, regulations, and procedures and determine how to best claim federal revenue and work on assigned projects within EOHHS and with other public providers to help identify and maximize new sources of federal revenue.
• Respond to inquiries from agency staff, federal staff, auditors, and others regarding federal revenue claiming reports, quarterly grant award estimates, and other requests.
• Prepare written correspondence, including reports, manuals, charts, and graphs pertaining to federal revenue claiming and grant award estimates for internal and external informational purposes.

Required Qualifications:

• Knowledge of accounting principles and practices, including accounting terminology.
• Ability to work accurately and precisely with numbers, follow quality control and standard operating procedures and maintain accurate records.
• Ability to communicate clearly and effectively with a broad range of audiences, both orally and in writing.
• Capacity to analyze raw data to form conclusions and make recommendations.
• Ability to understand, explain, and apply the laws, regulations, and rules as they apply to federal revenue programs.
• Ability to give oral and written instructions in a precise and understandable manner.
• Experience working collaboratively with teams and dealing tactfully with others.
• Demonstrated proficiency in personal computer software applications, including Excel, Word, Access, and the Internet, to perform job duties.  Knowledge of MOSAIC queries, and Commonwealth Information Warehouse would be very helpful.   

Preferred Qualifications:

• Understanding state and federal regulations as they apply to TANF, SNAP, IV-E & SSBG.
• Knowledge and experience in Federal Claiming and Reimbursement systems, including Medicaid, TANF, SNAP, IVE & SSBG.
• High proficiency using software applications including Word, Excel, Access, M, and Data Warehouse to produce written reports.
• Ability to multi-task, meet tight deadlines, and work with minimal or no supervision.

About the Executive Office of Health and Human Services (EOHHS):

The Executive Office of Health and Human Services (EOHHS) oversee expenditures of over $28 billion annually. As the largest secretariat, has approximately 22,000 employees and services almost 2 million people, one in three residents of the Commonwealth. The mission of EOHHS is to provide effective leadership and management in the development and provision of health and human services that promote health and safety, independence, and quality of life for individuals and families, and communities throughout the Commonwealth of Massachusetts. To know more about EOHHS, please visit: https://www.mass.gov/orgs/executive-office-of-health-and-human-services

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of with at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. 

Substitutions:

I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:  Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.
 

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.