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Clinical Operations Assistant Jobs in Elgin, IL (NOW HIRING)

Tuesday Health

Data Analyst, Clinical Operations

Chicago, IL · On-site

  • Medical

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  • PTO

The Role The Data Analyst supports the Clinical Operations Analytics team by producing clear ... Assist with data model development by creating well-documented transformations and partner with ...

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Clinical Operations Assistant information

See Elgin, IL salary details

$11

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How much do clinical operations assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for clinical operations assistant in Elgin, IL is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $23.03 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a clinical operations assistant, and why are they important?

To thrive as a Clinical Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with healthcare protocols, typically supported by a relevant associate’s or bachelor’s degree. Proficiency with clinical trial management systems (CTMS), electronic medical records (EMR), and Microsoft Office Suite is commonly required. Effective communication, multitasking, and problem-solving abilities help you excel when coordinating between clinical staff and patients. These skills ensure efficient clinical workflows, regulatory compliance, and smooth operations in a healthcare or research setting.

What is the difference between Clinical Operations Assistant vs Clinical Research Coordinator?

AspectClinical Operations AssistantClinical Research Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in health sciences or related field; often certified
Work EnvironmentSupportive clinical or administrative settings within healthcare or research institutionsDirect involvement in clinical trials, patient interactions, and data collection
Employer & IndustryHospitals, clinics, research organizationsPharmaceutical companies, research institutions, hospitals
Common Search & ComparisonOften compared for entry-level roles supporting clinical researchMore involved in trial management and patient coordination

The Clinical Operations Assistant typically provides administrative and logistical support within clinical settings, requiring less specialized education. In contrast, the Clinical Research Coordinator actively manages clinical trials and interacts directly with patients, often requiring a degree and certification. Both roles are essential in clinical research but differ in responsibilities and qualifications.

What are some common challenges faced by clinical operations assistants, and how can they be addressed?

Clinical Operations Assistants often navigate challenges such as managing multiple tasks simultaneously, ensuring accurate documentation, and maintaining effective communication with clinical staff. Staying organized and prioritizing tasks can help manage high workloads, while attention to detail is crucial for accuracy in patient records and scheduling. Building strong relationships with team members and being proactive in seeking clarification can also minimize miscommunication and improve workflow efficiency.

What is a clinical operations assistant?

Clinical Operations Assistants are healthcare professionals who provide administrative and operational support in clinical settings such as hospitals, clinics, or research organizations. Their duties often include scheduling appointments, managing patient records, assisting with workflow coordination, and ensuring compliance with healthcare regulations. They work closely with clinical staff to facilitate efficient operations and improve patient care. This role is essential for maintaining organization and supporting the clinical team in delivering quality healthcare services.
What are the most commonly searched types of Clinical Operations jobs in Elgin, IL? The most popular types of Clinical Operations jobs in Elgin, IL are:
What job categories do people searching Clinical Operations Assistant jobs in Elgin, IL look for? The top searched job categories for Clinical Operations Assistant jobs in Elgin, IL are:
What cities near Elgin, IL are hiring for Clinical Operations Assistant jobs? Cities near Elgin, IL with the most Clinical Operations Assistant job openings:
Clinical Operations Assistant jobs near you
Infographic showing various Clinical Operations Assistant job openings in Elgin, IL as of July 2026, with employment types broken down into 81% Full Time, 14% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $41,596 per year, or $20 per hour.

Clinical Operations Coordinator

Proactive MD

Northbrook, IL • On-site

$78K - $88K/yr

Full-time

Posted 20 days ago

Proactive MD rating

5.9

Company rating: 5.9 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

People are a company's greatest resource, which is why caring for patients and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. By engaging patients and offering them a personal relationship with a primary care provider, we can deliver measurably better outcomes, making people happier, healthier, and more productive while significantly lowering overall medical costs. We put patients' health first because amazing care yields amazing results.
Remote RN role with 40-45% travel to clinics in Woodward, Claremore, OK, Donaldsonville, LA, Yazoo City, MS, Sergeant Bluff, IA and Northbrook, IL.
JOB SUMMARY
The Clinical Operations Coordinator will supervise and assist with health center operations as delegated by the Regional Director of Clinical Operations. They will show initiative and demonstrate sound decision-making and problem-solving techniques, lead through example in training and support of teams. The Clinical Operations Coordinator will travel between assigned health centers to support health center services of primary care and occupational health. The goal of this position is to support assigned care teams to provide efficient & safe health center occupational health operations while ensuring our patient promise is delivered according to regulatory and quality standards.
The mission of the role is to serve as a conduit of effective and professional communication between the client occupational health service and clinical team in this client-facing role. The Clinical Operations Coordinator will work closely with the Account Manager, Clinical Operations Team, Medical Affairs Team Leader, and Client HR team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Observe day-to-day administrative and care team activities at assigned health centers.
  • Make scheduled site visits to each assigned health center determined by leadership as applicable.
  • Monitor operational efficiency to include but not limited to participating in interviews, precepting, and focused re-training in collaboration with Enterprise Training Manager and Regional Director of Clinical Operations.
  • The Clinical Operations Coordinator will be responsible for the orientation of oncoming clinical support staff. Their orientation will be specific to the designated client workflows and will include training related to the expectations at each Health Center for occupational health program testing compliance and primary care services.
  • Monitor, investigate and respond to patient escalations and survey responses.
  • Report and support clinical occurrences and any remedial actions as directed by the Quality team.
  • Serve onsite as clinical staff as needed to improve efficiency and promote service excellence.
  • Monitor clinical systems to ensure that all operational best practices are followed. Examples include but are not limited to- patient cases addressed, patient through put, appropriate inventory and dispensing practices, and scheduling best practices.
  • Prepare reporting and participate in Proactive MD and client meetings, alongside the Account Manager, to ensure excellent communication and collaboration towards Client program goals.
  • Participate in client meetings as well as Client Corporate on-site events as scheduled.
  • Identify and report to Regional Director of Clinical Operations and/or Medical Affairs Site Leader of any concerns related to operations and staff performance/behavior.
  • Assist Regional Director of Clinical Operations with other duties, responsibilities, and projects as assigned.

KNOWLEDGE, SKILLS, & ABILITIES
Required:
  • Graduate from an accredited School of Nursing
  • Holds a current and active licensure to practice as a Registered Nurse.
  • Willingness to obtain multi-state/compact RN License and other states as applicable.
  • Minimum one year of direct occupational health or primary care clinical experience in an outpatient setting.
  • A firm understanding and experience with Occupational Health and Safety programs.
  • Demonstrated knowledge of occupational health related regulatory guidelines and standards (DOT, OSHA, NIOSH).
  • Demonstrated proficiency in MS Office products use including Outlook, Excel, Word, and PowerPoint.
  • Experience and proficiency using an EMR application in a healthcare setting.
  • Strong organization and communication skills.
  • Ability to communicate effectively and maintain working relationships with people from diverse backgrounds.
  • Ability to prioritize needs and plan work accordingly while being nimble to changing priorities based on business needs.
  • Ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies.
  • Current BLS certification or ability to obtain within the first 90 days of hire.
  • DOT Breath Alcohol Technician certification or ability to obtain within the first 90 days of hire.
  • DOT Urine Specimen Collector certification or ability to obtain within the first 90 days of hire.
  • Must be willing to travel.

Preferred:
  • Bachelor's degree in nursing (BSN) from a four-year college or university
  • Direct experience conducting hands-on education and clinical training.
  • Direct experience with auditing and performing quality assurance audit processes.
  • Direct experience with providing the following occupational health services to patients:
    • Audiometric Testing, Drug and Alcohol Testing, OSHA Medical Surveillance Program Administration, Respirator Fit Testing, Respirator Medical Evaluations, Spirometry Testing, and Work-related Illness/Injury Care.
  • Leadership experience
  • Outpatient or Primary care experience

TRAVEL
Domestic travel is required and should be expected up to 40% of the position's overall responsibilities.

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