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Clinic Office Manager Jobs in Racine, WI (NOW HIRING)

City of Milwaukee

CLINIC OFFICE COORDINATOR

Milwaukee, WI

$17.75 - $23.75/hr

Purpose The Clinic Office Coordinator provides confidential administrative and operational support ... Essential Functions BUILDING OPERATIONS & FACILITY MANAGEMENT Serve as the primary point of contact ...

Lynch Companies

Dealership Office Manager

Kenosha, WI · On-site

As the Office Manager, you will be responsible for overseeing the financial/accounting system ... an independent clinic for Lynch Health Plan participants. * 401K with a company match of $0.30 ...

Lynch Companies

Dealership Office Manager

Kenosha, WI · On-site

As the Office Manager, you will be responsible for overseeing the financial/accounting system ... an independent clinic for Lynch Health Plan participants. * 401K with a company match of $0.30 ...

Lynch Companies

Dealership Office Manager

Kenosha, WI · On-site

As the Office Manager, you will be responsible for overseeing the financial/accounting system ... an independent clinic for Lynch Health Plan participants. * 401K with a company match of $0.30 ...

AHS Vista LLC

Clinic Receptionist

Waukegan, IL · On-site

$18 - $20/hr

Vista Physician Group / Clinic Status: Non-Exempt Reports To: Director of Practice Management ... management abilities * Proficiency with computers and standard office equipment * Ability to ...

AHS Vista LLC

Clinic Receptionist

Waukegan, IL · On-site

$18 - $20/hr

Prior clinic or healthcare front desk experience preferredSkills ... Strong organizational and time management abilitiesProficiency with computers and standard office ...

AHS Vista LLC

Clinic Receptionist

Waukegan, IL · On-site

$15.25 - $18.25/hr

Vista Physician Group / Clinic Status: Non-Exempt Reports To: Director of Practice Management ... management abilities * Proficiency with computers and standard office equipment * Ability to ...

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Clinic Office Manager information

See Racine, WI salary details

$15

$24

$34

How much do clinic office manager jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for clinic office manager in Racine, WI is $24.27, according to ZipRecruiter salary data. Most workers in this role earn between $20.72 and $27.07 per hour, depending on experience, location, and employer.

What does a clinic office manager do?

A Clinic Office Manager oversees the daily administrative operations of a medical clinic or healthcare facility. Their responsibilities include managing staff schedules, handling patient records, ensuring regulatory compliance, coordinating billing and insurance claims, and maintaining office supplies. They play a key role in ensuring the clinic runs smoothly, efficiently, and provides a positive experience for both patients and staff.

What are the main challenges a clinic office manager faces when coordinating between medical staff and administrative personnel?

Clinic Office Managers often navigate complex communication between healthcare providers, front-desk staff, and administrative teams. Balancing the needs of clinical staff with operational requirements, such as scheduling, patient flow, and regulatory compliance, can be challenging. Effective Clinic Office Managers foster collaboration and ensure everyone stays informed to maintain a smooth workflow and high-quality patient care. Building trust and setting clear expectations are key to overcoming these challenges.

What qualifications do you need to be a clinic office manager?

A clinic office manager typically needs a high school diploma or equivalent, with many employers preferring postsecondary education such as an associate's or bachelor's degree in healthcare administration, business, or related fields. Relevant experience in healthcare settings, strong organizational and communication skills, and proficiency with office management software are also important qualifications.

What are the key skills and qualifications needed to thrive as a clinic office manager, and why are they important?

To thrive as a Clinic Office Manager, you need strong organizational, leadership, and healthcare administration skills, often supported by a degree in healthcare administration or business management. Familiarity with medical billing software, electronic health records (EHR) systems, and HIPAA compliance is typically required. Excellent interpersonal, problem-solving, and multitasking abilities set outstanding managers apart in this role. These skills are vital for ensuring efficient clinic operations, regulatory compliance, and a positive experience for both patients and staff.

What is the difference between Clinic Office Manager vs Medical Office Assistant?

AspectClinic Office ManagerMedical Office Assistant
CredentialsTypically requires administrative experience, sometimes certifications in healthcare administrationHigh school diploma or equivalent; on-the-job training
Work EnvironmentAdministrative offices within clinics or healthcare facilitiesFront desk or administrative areas in clinics
Employer & Industry UsageUsed in clinics, outpatient centers, healthcare practicesCommonly employed in medical offices, clinics, hospitals
Primary ResponsibilitiesManaging office operations, staff supervision, scheduling, billing oversightPatient check-in/out, appointment scheduling, data entry

The Clinic Office Manager oversees the entire administrative function of a healthcare facility, focusing on management and operational tasks. In contrast, the Medical Office Assistant handles front desk duties and patient interactions. Both roles are essential in healthcare settings but differ in scope and responsibilities.

What job categories do people searching Clinic Office Manager jobs in Racine, WI look for? The top searched job categories for Clinic Office Manager jobs in Racine, WI are:
What cities near Racine, WI are hiring for Clinic Office Manager jobs? Cities near Racine, WI with the most Clinic Office Manager job openings:
Clinic Office Manager jobs near you
Infographic showing various Clinic Office Manager job openings in Racine, WI as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $50,490 per year, or $24.3 per hour.

CLINIC OFFICE COORDINATOR

City of Milwaukee Wisconsin

Milwaukee, WI • On-site

$17.75 - $23.75/hr

Full-time

Posted 15 days ago

Job description

Introduction
***THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY***
Purpose
The Clinic Office Coordinator provides confidential administrative and operational support to the Milwaukee Health Department (MHD) Health Centers (Keenan, Southside, and Northwest), ensuring the smooth day-to-day functioning of each health center.
Essential Functions
BUILDING OPERATIONS & FACILITY MANAGEMENT
  • Serve as the primary point of contact for maintenance teams, security guards, staff, and clients, ensuring coordinated building operations.
  • Oversee building maintenance needs, including repairs, remodeling activities and preventative maintenance schedules.
  • Submit and track FIIX work orders for facility issues; monitor completion and escalate concerns when needed.
  • Maintain complaint and work order logs; ensure cleaning crews review logs and complete requests for enhanced cleaning or special projects.
  • Coordinate with cleaning companies to resolve cleaning needs and address vendor performance issues.
  • Monitor cleanliness and safety of all common areas; clear clutter and debris on the exterior and interior of the health centers, assess grounds, and submit DPW service requests for larger maintenance needs.
  • Support restocking of shared building supplies, including Personal Protective Equipment (PPE), bathroom items and sani-stations.
  • Lead reorganization efforts for storage, offices, and common areas, including purging, reconfiguring spaces and ordering essential supplies.
  • Troubleshoot basic IT and equipment issues (computers, printers, phones, docks, signature pads, etc.); escalate to ITMD when appropriate.
  • Conduct and document twice-daily immunization refrigerator temperature checks.

SAFETY PROTOCOLS, EMERGENCY PREPAREDNESS, & SECURITY OVERSIGHT
  • Coordinate installation and maintenance schedules for emergency devices (fire extinguishers, AEDs, emergency kits).
  • Manage collection, storage, and disposal processes for sharps and hazardous waste.
  • Work with Environmental & Disease Control Specialists to assign and train floor captains for emergency drills.
  • Update, produce, and distribute Emergency Procedures handbooks for all phone stations and staff areas.
  • Serve as the Emergency Preparedness Liaison/Safety Captain, coordinating drills, safety protocols and compliance with the MHD Safety Committee,
  • Act as the point of contact when alarms are triggered; coordinate with DPW and security to address issues such as fire, refrigeration failures or panic alarms.
  • Support onboarding of new security staff and transitional duty program employees; manage access restrictions, room permissions, and building security schedules.
  • Monitor and report safety concerns related to guard staffing, performance, or building security needs.
  • Complete MHD Incident Reports for on-site emergencies; coordinate next steps with supervisors and leadership.
  • Conduct quarterly checks of emergency kits, first aid supplies, bulletin boards, and safety communications.

COMMUNICATIONS & INFORMATION MANAGEMENT
  • Manage reservations and scheduling for meeting rooms, satellite spaces, and indoor/outdoor event areas.
  • Create and post signage for events, closures, and operational updates in collaboration with site leadership and MHD graphics.
  • Coordinate building usage by community partners, including farmers' markets, gardening programs and public events.
  • Resolve mail delivery errors and support greeters with managing deliveries and shipped items.
  • Maintain staff and public bulletin boards with required postings and updated communications.
  • Produce email updates for all staff distribution lists related to operations, safety notifications, closures, and building news.
  • Maintain updated staff directories and email group lists for each health center.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
  • Standard work hours are 8:00 a.m.-4:45 p.m., Monday through Friday. Occasional weekend and evening hours may be required.
  • Frequent travel between the Keenan, Southside, and Northwest health center locations.
  • Must wear industry-related personal protective equipment (PPE) such as gloves, facemask, or face shield.
  • Must be able to lift and move up to 10 pounds.
  • While performing the duties of this job, employees may be exposed to infectious agents or toxins.
  • May be required to respond to an emergency or broad-impact event.

Minimum Requirements
  1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.
  2. Four years of progressively responsible administrative support experience.
  3. Valid driver's license and possession of a properly insured vehicle for use on the job are required at the time of appointment and throughout employment. Private auto allowance may be paid pursuant to Section 350-183 of the Milwaukee Code.

Equivalent combinations of education and experience may be considered. Related post-secondary education, such as business administration or administrative health service coursework from an accredited school, may be substituted for up to two years of the experience requirement.
NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offer.
Knowledge, Skills, Abilities & Other Characteristics
TECHNICAL
  • Knowledge of administrative processes, procedures, and best practices.
  • Ability to coordinate operations to ensure efficiency and effectiveness.
  • Knowledge of continuous process improvement concepts and the ability to initiate new projects.
  • Ability to read and interpret work-related documents.
  • Written communication skills to be able to produce correspondence, procedures, and newsletters as well as to document clinic and client information accurately.
  • Proficiency using word processing, spreadsheet, database, presentation, and personal management software such as Microsoft Office.
  • Ability to perform first-line IT troubleshooting and end-user support.
  • Ability to effectively train staff on new processes or technologies.

CUSTOMER SERVICE AND INTERPERSONAL
  • Ability to provide positive, respectful customer service to clients.
  • Ability to work effectively with a multi-cultural and multi-disciplinary staff and other agencies.
  • Ability to work cooperatively and fairly with coworkers and customers whose backgrounds may differ from one's own.
  • Ability to resolve complaints in a professional, diplomatic manner.

CRITICAL THINKING AND PROFESSIONALISM
  • Analytical and problem-solving skills to be able to address operational issues independently.
  • Decision-making skills and sound judgment.
  • Planning and organizing skills to be able to accomplish goals and meet objectives.
  • Ability to coordinate multiple ongoing projects simultaneously.
  • Ability to work effectively in a busy clinic setting.
  • Ability to maintain situational awareness and remain calm during crises.
  • Ability to represent the department honestly and ethically as well as to maintain confidentiality.

Current Salary
The current salary range (Pay Range 5IN) is $57,620-$74,186 annually, and the current resident incentive salary range for City of Milwaukee residents is $59,925-$77,153.
Appointment will be made in accordance with the provisions of the salary ordinance.
Selection Process
THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Milwaukee Health Department reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.
INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.
NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in the MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.
Additional Information
  • APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion
The City of Milwaukee is an equal opportunity employer.

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