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Client Intake Coordinator Jobs in Washington (NOW HIRING)

carltonfields

Legal Resource Assistant

Washington, DC · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Submission of client intake, opening of new matters, and conflicts requests. * Tracking, entering, and processing expenses and invoices. * Efficiently coordinating and scheduling attorney travel.

Hillcrest Children Center

Benefits Coordinator

Washington, DC · On-site

$25 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Verify client eligibility, co-pays, deductibles, and authorization requirements through Medicaid ... required intake and registration forms. * Ensure accurate documentation within the Electronic ...

Dentons

NBI Manager

Washington, DC · Remote

$120K - $150K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manages large intake processes for lateral hires and specialty groups, and coordinates the creation of client and matter numbers. * Identifies matters that require escalation to a senior Finance team ...

New

Hillcrest Children Center

Benefits Coordinator

Washington, DC

$25 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Verify client eligibility, co-pays, deductibles, and authorization requirements through Medicaid ... required intake and registration forms. * Ensure accurate documentation within the Electronic ...

UHS

Intake Registered Nurse

Washington, DC · On-site

$37.60 - $56.40/hr

... coordinates the referral and intake process, facilitates the admission process and maintains ... The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc.

UHS

Intake Registered Nurse

Washington, DC

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... coordinates the referral and intake process, facilitates the admission process and maintains ... The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc.

Inova Health System

Patient Care Coordinator III

Falls Church, VA · On-site

$18.75 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • PTO

The Inova Transfer Center is looking for a dedicated Care Coordinator 3 to join the team. This role ... Interact with client facility staff over the telephone to intake calls. * Maintains multiple ...

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All JobsClient Intake JobsClient Intake Coordinator JobsClient Intake Coordinator Jobs in Washington

Client Intake Coordinator information

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.

What are the most commonly searched types of Client Intake jobs in Washington?

The most popular types of Client Intake jobs in Washington are:

What cities in Washington are hiring for Client Intake Coordinator jobs?

Cities in Washington with the most Client Intake Coordinator job openings:

Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Administrative Assistant with Accounting Background

Decena Home Care

Herndon, VA • On-site

$18.50 - $25/hr

Full-time

PTO

Posted 2 days ago

New

Job description

Why Join Decena Home Care?
At Decena Home Care, we believe great care starts with a great team. We’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you!
Benefits & Perks
  • Competitive pay with regular reviews 
  • Paid Time Off & flexible scheduling options
  • Tuition reimbursement & career‑development programs
  • Positive, team‑oriented office culture with leadership that invests in you
What You’ll Do:
  • Be the first point of contact: answer and route incoming calls, greet visitors, and provide stellar customer service.
  • Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
  • Keep us organized: maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
  • Support client intake: gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities.
  • Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders.
  • Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures.
  • Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.

What You’ll Bring:
  • High school diploma or GED (Associate’s degree or admin certification a plus)
  • 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred
  • Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
  • Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
  • Excellent time‑management and multitasking abilities; you thrive on organizing people and information
  • Ability to handle confidential information with discretion and navigate a fast‑paced office environment

Ready to Make an Impact?
Join a company that helps seniors and people with disabilities live safely and comfortably at home—and gives you the resources to build a rewarding career. Click “Apply Now” to submit your resume