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Client Intake Coordinator Jobs in Washington (NOW HIRING)

Gaudenzia

Intake Coordinator - Full Time

Washington, DC · On-site

$20 - $27/hr

The Intake Coordinator is responsible for overseeing the program's referral and admissions process ... Oversee and ensure client intake to care/transition, ensuring completion of documentation within ...

Cooley

BIC Intake Specialist

Washington, DC

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley LLP

BIC Intake Specialist

Washington, DC

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley LLP

BIC Intake Specialist

Washington, DC

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley

BIC Intake Specialist

Washington, DC

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley LLP

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley LLP

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

Cooley LLP

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Facilitate and perform changes to client and matter master data (in applicable systems) consistent ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

NerdsToGo

Operations & Growth Coordinator

Alexandria, VA · On-site

$65K - $80K/yr

Handle client intake and onboarding coordination Financial & Administrative Support * Support invoicing, quote preparation, and proposal documentation * Ensure billing accuracy and timely processing ...

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Client Intake Coordinator information

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.

What are the most commonly searched types of Client Intake jobs in Washington?

The most popular types of Client Intake jobs in Washington are:

What cities in Washington are hiring for Client Intake Coordinator jobs?

Cities in Washington with the most Client Intake Coordinator job openings:

Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Intake Coordinator - Full Time

Gaudenzia

Washington, DC • On-site

$20 - $27/hr

Full-time

Re-posted 8 days ago

Gaudenzia rating

7.1

Company rating: 7.1 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

We need hope-bringers and changemakers - because the work we all do matters. Join a team that shows up for each other as much as we show up for our clients. At Gaudenzia, your purpose fuels progress - for yourself and others.
Gaudenzia's Mission: Gaudenzia's Mission is to promote long-term recovery by providing comprehensive treatment and support to people with substance use disorder, co-occurring mental health disorders, and related conditions, regardless of individual circumstances.
The Intake Coordinator is responsible for overseeing the program's referral and admissions process in addition to all related administration functions. This position serves as the coordinator for new admissions and confirms all aspects of the intake process have been completed, including securing funding. This individual will complete and ensure the quality and timeliness of assessments and the accurate tracking and reporting of referral information.
This role requires considerable contact wills external entities including referral sources, community, and internal program management including ongoing working relationship with marketing department.
Major responsibilities include, but are not limited to, achieving program utilization goals and objectives, conducting intake and assessments, including ASAMs, and generating daily reports of admission and discharge statuses via the agency's electronic health record system.
Work is performed with considerable independence in accordance with established regulations, policies, and procedures. Work is reviewed and Supervised by Admissions or Program Director, to whom this individual reports.
Education/ Training:
  • Must hold a degree from an accredited college or university with a recognized clinical discipline
  • A certification or licensure in the counseling field is preferred but not required

Experience:
  • Associate's Degree with at least 3 years of experience
  • Bachelor's Degree with at least 2 years of experience
  • Master's Degree with at least 1 years of experience

Some essential duties or responsibilities:
  • Treat all clients and staff with dignity and respect
  • Manage all phases of pre-ad mission /intake services for assigned program(s)
  • Maintain efficient admissions/intake assessment procedures, ensuring appropriate referrals to program
  • Participates with the multidisciplinary team to asse5s, evaluate, and determine the need for services
  • Completes telephonic and face-to-face interviews with individuals presenting for admission
  • Oversee and ensure client intake to care/transition, ensuring completion of documentation within the electronic health record system
  • Maintain proficiency in assessment, intake and level of care protocols, utilizing the ASAM criteria
  • Ensure accurate, up-to-date, intake records, records of referral, and funding sources
  • Conduct admission funding reviews/audits and maintain reports
  • Establish and maintain positive relationships with funding, referral and regulatory agencies
  • Other duties as assigned by the Admissions or Program Director, or designee

Gaudenzia is proud to be an employer of choice - and a treatment provider of choice - in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome.
Come work with us!
Our Agency is committed to the principles of equal employment. We believe in fostering a positive work environment in which every employee is treated with respect. Our staff hiring and recruitment practices are grounded in fairness, transparency, and merit. All employment decisions are based on job-related qualifications, relevant skills, experience, and alignment with our mission and values. We actively recruit from a broad range of educational and professional backgrounds to attract the most qualified candidates, ensuring equal opportunity for all applicants without preference or discrimination. Our process uses consistent and clear evaluation criteria to support objective decision-making. By emphasizing accountability, efficiency, and integrity throughout every stage--from job posting to onboarding--we build a workforce defined by excellence, professionalism, and commitment to our shared purpose. Gaudenzia is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

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