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Client Intake Coordinator Jobs in Bothell, WA (NOW HIRING)

Holland & Knight LLP

Lateral Intake Coordinator

Seattle, WA · On-site

$36.80 - $55.20/hr

The Lateral Intake Coordinator supports lateral partners during their onboarding process and ... Updates client statuses in Integration Plans while opening clients, sending out engagement letters ...

New

Holland & Knight

Lateral Intake Coordinator

Seattle, WA

$36.80 - $55.20/hr

The Lateral Intake Coordinator supports lateral partners during their onboarding process and ... Updates client statuses in Integration Plans while opening clients, sending out engagement letters ...

New

ChildStrive

Intake Coordinator

Everett, WA · On-site

$25 - $27.50/hr

This role initiates client records and ensures all data-entry related to new referrals is complete and accurate within the electronic health record system. The Intake Coordinator may participate in ...

Key Works

Intake Coordinator

Seattle, WA · On-site

$29 - $30/hr

The Intake Coordinator assists individuals while admitting to Key Works' Long-term Substance Use ... Ability to maintain strict confidentiality on all client records and business-related records, as ...

Key Works

Intake Coordinator

Seattle, WA · On-site

$29 - $30/hr

The Intake Coordinator assists individuals while admitting to Key Works' Long-term Substance Use ... Ability to maintain strict confidentiality on all client records and business-related records, as ...

WeierLaw

Front Desk Administrator

Tukwila, WA · On-site

$23 - $27/hr

... client intake and case-related inquiries • Strong client service skills with a polished ... front office coordination • Excellent verbal and written communication skills • Highly ...

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How much do client intake coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for client intake coordinator in Bothell, WA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.
What cities near Bothell, WA are hiring for Client Intake Coordinator jobs? Cities near Bothell, WA with the most Client Intake Coordinator job openings:
Client Intake Coordinator jobs near you

Lateral Intake Coordinator

Holland & Knight LLP

Seattle, WA • On-site

$36.80 - $55.20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Holland & Knight rating

8.3

Company rating: 8.3 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

17th of 34 rated law firms

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position may be filled in our Seattle or Portland office.
General Description:
We are seeking a Lateral Intake Coordinator to join our team. The Lateral Intake Coordinator will be responsible for assisting lateral partners with efficiently opening their portable work. This role collaborates with the Lateral Partner and across the firm to ensure that an incoming lateral partner's clients are cleared, opened, and data is organized correctly. The Lateral Intake Coordinator supports lateral partners during their onboarding process and subsequently works with the partner's assigned Practice Assistant to provide ongoing support once the partner's clients are set up.
Key Responsibilities and Essential Job Functions:
  • Inputs key data into Intapp Intake's request form to open clients and matters for Lateral Attorneys. Understands key areas where data may get stuck and helps problem solve. Continues to push forward the process.
  • Prepares draft engagement letters for incoming lateral partners by taking the portable matters chart provided by the Lateral Conflicts team. Reviews the drafts with the lateral partner once they have started. Follows-up with lateral partner on missing data to ensure that clients get opened expeditiously.
  • Assists with data intake, helping to ensure various workflow steps are advancing, including, ensuring matter-opening process is followed and interfacing with Information Governance team for data movement to appropriate workspaces/access. Follows-up with various groups, as necessary.
  • Updates client statuses in Integration Plans while opening clients, sending out engagement letters, etc.
  • Ensures a smooth hand-off to assigned Practice Assistant for ongoing support after portable clients have been successfully opened at HK.
  • Interfaces and communicates regularly with lateral partner, the Conflicts Team, the Business Intake team, the Client Contracts team, the Lateral Conflicts team, the Information Governance team and the Lateral Integration team.
  • Tracks, analyzes and provides status updates related to opening new clients/matters and getting data set up.
  • Special project and duties as assigned.

Required Skills:
  • Ability to work well under pressure and manage multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.

Required Qualifications & Education:
  • Bachelor's degree.
  • 3+ years of experience in a similar role, preferably within a law firm or professional services environment.
  • Strong understanding of client intake processes and data management.

Physical Requirements:
  • Ability to sit or stand for extended periods of time.
  • Moderate or advanced keyboard usage.

This position may be filled in Washington. The base salary range for this position is $36.80 - $55.20/hr. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.
This position may be filled in multiple locations. In accordance with applicable Pay Transparency Laws, the pay range(s) for this position are listed below. These ranges may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.Washington: $36.80 - $55.20 per hour
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

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