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Client Coordinator Jobs in Rochester, NY (NOW HIRING)

Voiceover Speech Pathology PLLC

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Client Access Coordinator

Rochester, NY · On-site

$20/hr

Client Access Coordinator VoiceOver Speech Pathology Practice At VoiceOver, we provide voice professional voice coaching as well as traditional voice therapy. Our mission is to create a supportive ...

Voiceover Speech Pathology PLLC

Be Seen First

Client Access Coordinator

Rochester, NY

$20/hr

Client Access Coordinator VoiceOver Speech Pathology Practice At VoiceOver, we provide voice professional voice coaching as well as traditional voice therapy. Our mission is to create a supportive ...

Griswold

Operations Coordinator

Rochester, NY · On-site

Key Responsibilities Client & Family Relations * Serve as a primary point of contact for clients ... Both Operations Coordinators and the Office Manager are expected to: * Maintain clear and detailed ...

New

Kodak

Account Coordinator

Rochester, NY · On-site

$23 - $24.50/hr

Act as liaison between the client and Kodak personnel and will collaborate with key internal ... The Account Coordinator will be responsible for both the retention and growth of their existing ...

Kodak

Account Coordinator

Rochester, NY

$23 - $24.50/hr

Act as liaison between the client and Kodak personnel and will collaborate with key internal ... The Account Coordinator will be responsible for both the retention and growth of their existing ...

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How much do client coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for client coordinator in Rochester, NY is $20.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.27 per hour, depending on experience, location, and employer.

What is a client coordinator?

Client Coordinators are professionals who serve as the main point of contact between a company and its clients. They are responsible for managing client relationships, addressing client needs, and ensuring that services or projects are delivered smoothly and on time. Their duties often include scheduling meetings, communicating project updates, resolving issues, and collaborating with internal teams to meet client expectations. Strong organizational and communication skills are essential for this role.

How does a client coordinator typically collaborate with other departments to ensure client satisfaction?

Client Coordinators play a central role in facilitating communication between clients and various internal teams such as sales, account management, and operations. They regularly coordinate meetings, relay feedback, and ensure that client needs are clearly understood and addressed by the appropriate departments. This collaborative approach not only helps prevent misunderstandings but also supports seamless project delivery and fosters long-term client relationships. Building strong working relationships across teams is essential for successfully resolving issues and exceeding client expectations.

What are the key skills and qualifications needed to thrive as a client coordinator, and why are they important?

To thrive as a Client Coordinator, you typically need strong organizational abilities, attention to detail, and experience in client services or administrative support, often supported by a related degree or equivalent work experience. Familiarity with customer relationship management (CRM) systems, project management tools, and office software like Microsoft Office Suite is commonly required. Excellent communication, problem-solving, and multitasking skills help you build rapport with clients and efficiently manage multiple priorities. These skills and qualities are crucial for ensuring client satisfaction, smooth project delivery, and positive long-term relationships.

Is a client coordinator a good job?

A client coordinator is a role that involves managing client relationships, coordinating communication, and ensuring customer satisfaction. It often requires strong organizational and communication skills and may involve using customer management software; the job can offer stable employment and opportunities for advancement depending on the industry. Whether it is a good job depends on individual preferences for interaction, organization, and problem-solving tasks.

Is client coordinator an entry-level position?

A client coordinator position is often considered entry-level, suitable for individuals with strong communication and organizational skills. However, some roles may require prior experience or specific certifications, depending on the industry and company requirements.
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What cities near Rochester, NY are hiring for Client Coordinator jobs?

Cities near Rochester, NY with the most Client Coordinator job openings:

Client Coordinator jobs near you
Infographic showing various Client Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 80% Full Time, 13% Part Time, and 7% Contract. Highlights an 63% Physical, 3% Hybrid, and 34% Remote job distribution, with an average salary of $43,325 per year, or $20.8 per hour.

Client Access Coordinator

Voiceover Speech Pathology PLLC

Rochester, NY • On-site

$20/hr

Part-time

Medical, PTO

Re-posted 8 days ago

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Job description

Client Access Coordinator

VoiceOver Speech Pathology Practice

At VoiceOver, we provide voice professional voice coaching as well as traditional voice therapy. Our mission is to create a supportive and empowering environment where every person feels heard, respected, and encouraged. We are a growing practice seeking a client access coordinator. If you are bright, independent, organized and process- oriented we want to meet you!

Position Overview

We are seeking a client- access coordinator to be the welcoming face and organizational backbone of our clinic. This role combines client-facing support with behind-the-scenes coordination, ensuring our clients have a smooth, supportive experience from intake through their program.

Key Responsibilities

  • Front Desk Management
  • Greet clients warmly and ensure a welcoming, professional environment.
  • Answer incoming calls, manage voicemails, and process faxes.
  • Provide empathetic, encouraging support to patients in all stages of therapy.
  • Patient Intake & Scheduling
  • Process incoming referrals and initiate patient intake.
  • Collect and verify insurance information.
  • Coordinate with billing and insurance companies to secure authorizations for evaluations and therapy sessions.
  • Track insurance approvals and manage follow-up scheduling.
  • Administrative Coordination
  • Maintain accurate scheduling records.
  • Communicate with clinical and billing teams to ensure smooth operations.
  • Adapt workflows and priorities as practice needs evolve.
  • A requirement of this position is the ability to use VoiceOver’s client-facing phone register: clear, resonant, unhurried, polished, and appropriate for high-touch client interactions. We provide training and feedback for this standard.

Ideal Candidate

  • College degree
  • Previous experience in a medical scheduling, front desk, or healthcare administration role.
  • Strong organizational skills with the ability to manage multiple tasks at once.
  • Excellent communication and interpersonal skills—able to bring joyful energy to client interactions while maintaining professionalism and empathy.
  • Our business is growing and our needs can require rapid adjustment in tasks and strategy - being able to adjust workflows and prioritization as needed by management is required.
  • Tech-savvy with the ability to learn and use scheduling and medical office software.

Why Join VOICEOVER?

  • Be part of a mission-driven practice making a meaningful difference in clients’ lives.
  • Work in a collaborative, supportive, and inclusive environment.
  • Grow with us as we expand our services and reach.

Please provide 3 references along with your resume.

Location: 1655 Elmwood Avenue Suite 125, Rochester NY, 14620

Hours: Part-Time, Monday through Thursday 11:30 AM to 4:30 PM

Friday, 9:30 AM to 2:30 PM

Compensation: $20.00/hr

Benefits: 2 Weeks of Paid Vacation, Sick Leave, ICHRA health plan options

Job Types: Part-time

Work Location: In person