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Clerical Assistant Two Jobs in Delaware (NOW HIRING)

Mountaire

Human Resources Assistant

Millsboro, DE · On-site

$21 - $23/hr

Primary Purpose Two positions are currently available. Both provide support to the Employee ... Clerical experience required. * Bilingual preferred but not required. * Excellent customer service ...

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Clerical Assistant Two information

What is the difference between Clerical Assistant Two vs Clerical Assistant One?

AspectClerical Assistant TwoClerical Assistant One
Required CredentialsHigh school diploma; some roles may require basic office certificationHigh school diploma; entry-level position
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, data entry
Employer & Industry UsageGovernment agencies, healthcare, educationSimilar industries, often entry-level roles
Common Search & ComparisonOften compared for experience level and responsibilitiesBaseline clerical role, used as reference point

Clerical Assistant Two typically requires more experience or additional certifications compared to Clerical Assistant One. It involves more complex administrative tasks and may offer higher pay. Both roles are common in office environments across various industries, but Clerical Assistant Two is suited for those with some prior clerical experience seeking advancement.

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Clerical Assistant Two jobs near you

Administrative Assistant

Employment at Delaware Technical Community College

Dover, DE

$41K/yr

Full-time

Re-posted 7 hours ago

Job description

Position Information
Position Title Administrative Assistant Position Number 88356 Position Type Regular Full-Time Hiring Location Office of the President-Dover, DE Contact Phone Number 302-857-1604 Contact Email Address oophr@dtcc.edu Work Location Owens Campus-Georgetown, DE Position Specific Details
This position is based on-site at the Seaford Innovation Center. Normal working hours are Monday-Friday, 8:30 am - 4:30 pm. These hours may be adjusted to meet operational needs.
Salary $41,194
Classification Information
Classification Title Administrative Assistant Job Code 4105 (FT), 4605 (PT) FLSA Non-Exempt Position Pay Grade B/C 10 Position Type Full-Time Summary Statement
An incumbent is responsible for providing advanced administrative support to an administrative or technical supervisor and unit staff.
Nature and Scope
An incumbent reports to an administrative or technical supervisor, serves in a liaison capacity between the supervisor and internal and external stakeholders, the public and/or other departments within the College. Assignments require evaluative thinking and are carried out in accordance with standard administrative support practices, operational procedures and policies, and general work instructions. Work includes advanced administrative support with a high-level attention to detail; managing sensitive/confidential information for department/division records and files. Ensure accuracy of data, inclusion of supporting documentation, and adherence with deadlines and procedures that impacts both students and employees. Incumbents assist supervisor by performing such duties as composing complex or detailed correspondence and reports for supervisor's signature that entails knowledge of programs, policies, procedures, rules, and regulations; preparing agendas for meetings; maintaining liaison between supervisor and other staff personnel, state/federal agencies and the public and disseminating directives.
Principal Accountabilities
An incumbent may perform any combination of the below listed accountabilities:
 
1. Acts as a liaison between supervisor and faculty, other departments, students, and the public and provides guidance on routine and some non-routine matters. Collects and compiles data for reports and provides supporting documentation.
 
2. Composes, formats, and types memoranda, correspondence, and reports. Prepares financial/legal documents, contracts, cases, charts, and similar materials using technology while maintaining appropriate confidentiality.
 
3. Reviews and routes incoming mail; composes reply for employer's signature; maintains a follow-up filing system on correspondence; orders supplies for department/division; may forward copies of correspondence to others for their information and response, on behalf of supervisor
 
4. Supports department/division by providing routine information to callers, transfers calls to appropriate official, and schedules appointments for supervisor resulting from public contact. Greets visitors, ascertains nature of business, and directs visitors to appropriate staff person.
 
5. Arranges details for department/division meetings, conferences and events, and travel, including but not limited to schedules, reservations, location, taking minutes, and guest seating. 
6. Establishes and maintains complex filing system for the unit, using traditional paper filing and digital filing using various technology. Keeps a variety of department/division records, such as staff time and leave, attendance, and financial documents. Establishes and maintains accounting procedures for divisional budget as allocated by department/division. 
 
7. Analyzes routine operating practices and procedures related to workflow, cost reduction equipment, and supply utilization, etc. to ensure smooth and efficient office operation and makes recommendations for change when necessary.
 
8. Tracks budget expenditures and performs research and other duties related to budget preparation including but not limited to registrations and payments for students, processing travel requests, including calculating mileage, and researching rates and lodging allotments. Collects receipts and reconciles credit card.
 
9, May supervise, train, or provide guidance and support to other clerical employees and/or College Work Study students.
 
10. Performs other related duties as required.
Knowledge Skills and Abilities
Knowledge of administrative principles and procedures.
Knowledge of accounting, fiscal policies, and guidelines.
Knowledge of division operations, services, programs, and campus organization.
Knowledge of applicable policies, procedures, laws, regulations, or requirements.
Knowledge of word processing, spreadsheet, and database software. 
Excellent interpersonal, communication, decision-making, critical thinking, and organizational skills.
Skill in searching files and records for information.
Skill in recording and compiling data accurately.
Ability to oversee the work of clerical/support employees.
Ability to read, apply, and explain rules, regulations, policies, and procedures.
Ability to exercise discretion in the handling of confidential information.
Ability to communicate effectively, both orally and in writing, and relate to a diverse population in a multicultural environment. 
Minimum Qualifications
Associate's degree in a relevant field and two (2) years of responsible administrative support experience; or other equivalent combination of education and experience.

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