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Chicago Notary Jobs (NOW HIRING)

McGuireWoods LLP

Paralegal-Senior

Chicago, IL · On-site +1

Overview McGuireWoods is seeking a Commercial Real Estate Paralegal to join its Chicago office ... Serves as a notary for closing documents when needed. * Handles entity formation and foreign ...

McGuireWoods LLP

Paralegal-Senior

Chicago, IL · On-site +1

McGuireWoods is seeking a Commercial Real Estate Paralegal to join its Chicago office. This role ... Serves as a notary for closing documents when needed. * Handles entity formation and foreign ...

McGuireWoods LLP

Paralegal-Senior

Chicago, IL · On-site

$67K - $127K/yr

Overview McGuireWoods is seeking a Commercial Real Estate Paralegal to join its Chicago office ... Serves as a notary for closing documents when needed. * Handles entity formation and foreign ...

Tropicana Brands Group

Paralegal I

Chicago, IL · On-site

$90K - $130K/yr

Active Illinois Notary or willing to become one. Foundational Ingredients: Requirements * Paralegal ... Must be located in Chicago, IL surrounding area or willing to relocate for the duration of ...

New

AAR

Legal Department Contracts Analyst

Wood Dale, IL · On-site

$70K - $85K/yr

... Mart (Chicago) in early 2027. What you will be responsible for: * Assists the Legal Team with ... Notary public (or willingness to obtain). The rewards of your career at AAR go far beyond just your ...

AAR

Legal Department Contracts Analyst

Wood Dale, IL · On-site

$70K - $85K/yr

... Mart (Chicago) in early 2027. What you will be responsible for: * Assists the Legal Team with ... Notary public (or willingness to obtain). The rewards of your career at AAR go far beyond just your ...

AAR

Legal Department Contracts Analyst

Wood Dale, IL

$70K - $85K/yr

... Mart (Chicago) in early 2027. What you will be responsible for: * Assists the Legal Team with ... Notary public (or willingness to obtain). The rewards of your career at AAR go far beyond just your ...

Batavia Parks

Executive Assistant

Batavia, IL · On-site

$27 - $31/hr

... Chicago Tribune! Our mission statement is committed to providing fun, safe and innovative open ... Serve as an Open Meetings Act Officer, Freedom of Information Act Officer, and Notary for the ...

Komatsu

Administrative Assistant

Chicago, IL · On-site

$61K/yr

Chicago, Illinois, USA, 60631 Requisition ID: 36229 Onsite or Remote: Onsite Position Join Komatsu ... notary services as needed Accident & Claims Administration (approx. 15%) • Intake and track ...

02180 Chicago Title Company

Title Assistant

San Diego, CA · On-site

$26 - $32/hr

... notary services. We leverage technology to elevate the real estate transaction and partner with real estate professionals and consumers to deliver a transparent, connected, and trusted experience.

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Chicago Notary information

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$30.5K

$64.8K

$77K

How much do chicago notary jobs pay per year?

As of Aug 7, 2026, the average yearly pay for chicago notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.

What are some common challenges a Chicago notary may face during document signings, and how can they be managed?

Chicago Notaries often encounter challenges such as verifying the identities of signers who may not have valid identification, managing appointments in high-traffic or busy environments, and ensuring compliance with Illinois notary laws. To address these, it's important to stay updated on state-specific regulations, maintain a thorough and organized recordkeeping system, and communicate clearly with clients about the requirements for notarization. Building good relationships with local businesses and legal professionals can also help streamline scheduling and referrals.

What is a Chicago notary?

A Chicago Notary is a public official commissioned by the state of Illinois to serve as an impartial witness in the signing of important documents within the city of Chicago. Their primary duties include verifying the identity of signers, administering oaths or affirmations, and preventing fraud by ensuring documents are signed willingly and knowingly. Chicago Notaries often handle documents such as affidavits, real estate transactions, powers of attorney, and more. They play a crucial role in the legal and business communities by providing trust and authenticity to various transactions.

What is the difference between Chicago Notary vs Chicago Loan Signing Agent?

AspectChicago NotaryChicago Loan Signing Agent
CredentialsNotary commission, sometimes certificationNotary commission, loan signing certification
Work EnvironmentMobile or office, document notarizationMobile, specialized in loan document signings
Employer/IndustryIndividuals, businesses, banksTitle companies, lenders, signing services
Search/Comparison IntentBasic notarization servicesReal estate closings, mortgage signings

While both roles involve notarizing documents, a Chicago Notary provides general notarization services, whereas a Chicago Loan Signing Agent specializes in mortgage and loan document signings, often requiring additional certification. The latter typically works with lenders and title companies, focusing on real estate transactions.

What are the key skills and qualifications needed to thrive as a Chicago notary, and why are they important?

To thrive as a Chicago Notary, you need a thorough understanding of Illinois notary laws, attention to detail, and a current Illinois Notary Public commission. Familiarity with notary journals, identity verification tools, and knowledge of electronic notarization systems are commonly required. Strong interpersonal skills, professionalism, and integrity help build client trust and ensure ethical standards. These skills are essential to prevent fraud, maintain legal compliance, and deliver reliable notarial services.
What cities are hiring for Chicago Notary jobs? Cities with the most Chicago Notary job openings:
What states have the most Chicago Notary jobs? States with the most job openings for Chicago Notary jobs include:
What job categories do people searching Chicago Notary jobs look for? The top searched job categories for Chicago Notary jobs are:
Chicago Notary jobs near you
Infographic showing various Chicago Notary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $64,777 per year, or $31.1 per hour.

Paralegal-Senior

McGuireWoods LLP

Chicago, IL • On-site, Remote

Full-time

Re-posted 10 days ago

McGuireWoods rating

8.0

Company rating: 8.0 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

21st of 34 rated law firms

Job description

Overview

McGuireWoods is seeking a Commercial Real Estate Paralegal to join its Chicago office.  This role will service a wide range of transactions and support an active commercial real estate practice that closes hundreds of millions of dollars of transactions per year. The ideal candidate will have at least 5 years of relevant experience, strong organizational and multitasking skills, and will embrace a team mentality.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities
  • Reviews purchase and sale agreements (PSAs) to identify and docket critical dates, and monitors and updates the docket as transactions progress.
  • Drafts extension notices, amendments, consents, and assignments of PSAs, as well as organizational charts reflecting entity structures involved in a transaction.
  • Drafts and formats transaction documents using Harvey AI to support efficient document production.
  • Reviews title commitments and surveys, drafts title memos summarizing key findings, and prepares title objection letters to raise and resolve title defects.
  • Assembles and prepares signature packets, incumbency certificates, and legal opinions required for closing.
  • Communicates directly with clients and external parties to keep transactions moving and address open items.
  • Retrieves property information and profiles, obtains zoning letters, and orders lien searches and drafts summaries of the results.
  • Assembles closing binders and delivers them to clients following closing.
  • Serves as a notary for closing documents when needed.
  • Handles entity formation and foreign registrations, including obtaining EINs and drafting operating agreements.
  • Obtains entity certificates and certified entity documents.
  • Prepares and files Form ID and Form D with the SEC and submits BlueSky filings.
Qualifications
  • 5+ years of real estate legal experience
  • Expertise in title and survey review is required.
  • Prior experience in managing complex projects or transactions, with a track record of meticulous document management, timeline construction, and proactive problem-solving.
  • Demonstrated organizational, multi-tasking, and project management skills, with a proven ability to operate as a self-starter and exercise ownership over caseloads.
  • Strong interpersonal and professional communication skills, with the confidence to actively interface and coordinate with court clerks, vendors, and trial teams.
  • Familiarity with Chicago or Illinois state transfer tax or local laws and deed knowledge experience is preferred.
  • Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

Have more questions? Connect with a recruiter directly. #LI-ER1  

Employment Type: FULL_TIME

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