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The Maintenance Clerk/Admin provides essential administrative and clerical support to the Maintenance Department. This role focuses on accurate data entry, work order processing, recordkeeping, and coordination of documentation to ensure maintenance activities are organized, documented, and compliant. The position supports daily operations by keeping information flowing between maintenance, operations, and supply chain.

Primary Duties & Responsibilities

• Maintenance Specific Type Activities
• Printing out WO work packs
• Enter, process, update, and close work orders in the CMMS (SAP, etc.)
• Verify accuracy of work order information including labor hours, materials used, and comments
• Track work status and notify supervisors of overdue or incomplete entries
• Assist technicians and supervisors with basic SAP CMMS navigation questions
• PO generation - Annual PO's
• Accruals/PO Tracking
• New to site SAP Onboarding and basics
• Clerical & Administrative Support
• Maintain maintenance logs, and shared documentation
• Support other business administration for company functions, planning
• Contractor TWIC validation and headcount
• Calendar management
• Leadership Monthly Expense Report generation
• Maintenance Requested P-Card purchases
• SharePoint Administration
• Distribution Lists for Maintenance
• Office Logistics, Support, and coordination with facilities
• Prepare routine correspondence, reports, meeting notes, and spreadsheets
• Support daily maintenance meetings by managing attendance, distributing agendas, and recording action items
• Onboarding and Offboarding
• Preventive Maintenance (PM) Support
• Maintain PM completion trackers and follow up on overdue items
• Assist in updating PM documentation and checklists
• Reporting Support
• Prepare simple maintenance reports such as:
• Backlog summaries
• Daily labor reporting
• Headcount Forecast update for scheduling
• Ensure reports are accurate, current, and distributed on time
• Communication & Department Support
• Act as a point of contact for internal departments requesting maintenance information
• Support safety initiatives by organizing training documents, rosters, and attendance records

Required Qualifications

• High school diploma or GED.
• Administrative or clerical experience (preferably in maintenance, industrial, or technical environments).
• Strong computer skills (Excel, Outlook, Word).
• Accurate data entry and attention to detail.
• Strong organizational and communication skills.
• Experience using a CMMS (SAP).
• Previous experience in maintenance, refinery, manufacturing, or industrial settings.
• Understanding of basic maintenance terminology and workflows.

Core Skills & Competencies

• Detail-oriented, accurate, and organized
• Able to handle multiple tasks with minimal supervision
• Strong communication and interpersonal skills
• Team player who supports technicians, planners, supervisors, and contractors
• Comfortable working in both office and industrial environments

The benefits available with this position include:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Healthcare Group Medical Coverage & Healthcare for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

Cenergy International Services is a woman‐owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.