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Calendar Management Jobs in Minnesota (NOW HIRING)

Avenues for Youth

Administrative Specialist

Minneapolis, MN · On-site

$20.77 - $22.50/hr

Support Executive Director with meeting scheduling and calendar management. * Provide general administrative support to staff as needed. Basic IT Support and Technology Management * Provide basic ...

Avenues for Youth

Administrative Specialist

Minneapolis, MN · On-site

$20.77 - $22.50/hr

Support Executive Director with meeting scheduling and calendar management. * Provide general administrative support to staff as needed. Basic IT Support and Technology Management * Provide basic ...

AEG

General Manager- Mayo Civic Center

Rochester, MN · On-site

Liaise with Mayo Civic Center "One Roof" partners on proper coordination of daily custodial, maintenance, and calendar management. Develop short- and long-term capital expense plans and budgets for ...

Nwokocha & Operana Law Offices LLC

Be Seen First

Bilingual Immigration Paralegal

Minneapolis, MN · On-site

$47K/yr

Perform legal administrative duties, including calendar management, coordinating meetings, handling correspondence, arranging appointments, as well as answering, screening, and routing incoming phone ...

Nwokocha & Operana Law Offices LLC

Be Seen First

Bilingual Immigration Paralegal

Minneapolis, MN · On-site

$47K/yr

Perform legal administrative duties, including calendar management, coordinating meetings, handling correspondence, arranging appointments, as well as answering, screening, and routing incoming phone ...

Essentia Health

Department Coordinator

Brainerd, MN · On-site

$19.28 - $28.92/hr

Have experience with scheduling, calendar management, coordination, and keeping department workflows running smoothly. * Are highly organized, able to multitask, and can manage confidential ...

Essentia Health

Department Coordinator

Baxter, MN · On-site

$19.28 - $28.92/hr

Have experience with scheduling, calendar management, coordination, and keeping department workflows running smoothly. * Are highly organized, able to multitask, and can manage confidential ...

Essentia Health

Department Coordinator

Baxter, MN · On-site

$19.28 - $28.92/hr

Have experience with scheduling, calendar management, coordination, and keeping department workflows running smoothly. * Are highly organized, able to multitask, and can manage confidential ...

Essentia Health

Administrative Assistant

Fosston, MN · On-site

$18.16 - $27.24/hr

Have prior experience with scheduling and calendar management * Have a strong ability to multitask and prioritize * Have a high level of professionalism * Have exceptional customer service skills

Essentia Health

Administrative Assistant

Fosston, MN · Hybrid

$18.16 - $27.24/hr

Have prior experience with scheduling and calendar management * Have a strong ability to multitask and prioritize * Have a high level of professionalism * Have exceptional customer service skills

IBP

Territory Sales Representative

Spring Valley, MN · On-site

$55 - $75/hr

Effective time/calendar management and task prioritization * Excellent verbal, written, and interpersonal communication skills * Ability to communicate and negotiate with a variety of personalities

New

Veit

Personal Assistant / Executive Support

Rogers, MN · On-site

Manage and optimize the CEO's complex business and personal calendar, ensuring priorities align with organizational and personal objectives. * Monitor daily schedules, appointments, meetings, and ...

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Showing results 21-40

All JobsCalendar Management JobsCalendar Management Jobs in Minnesota

Calendar Management information

See Minnesota salary details

$29.4K

$69.9K

$113.1K

How much do calendar management jobs pay per year?

As of Sep 3, 2026, the average yearly pay for calendar management in Minnesota is $69,901.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,800.00 and $81,300.00 per year, depending on experience, location, and employer.

What is calendar management?

A Calendar Management job involves organizing, scheduling, and maintaining appointments, meetings, and events for individuals or teams. Professionals in this role ensure efficient time utilization, prevent scheduling conflicts, and handle rescheduling if needed. They may coordinate with multiple stakeholders, manage travel arrangements, and utilize scheduling tools like Google Calendar or Outlook. Strong attention to detail, communication skills, and the ability to prioritize tasks are essential for success in this role.

What does calendar management involve?

A typical day in Calendar Management involves coordinating and scheduling meetings, appointments, and events for executives or teams, often across multiple time zones. You’ll regularly communicate with internal and external stakeholders to confirm availability and resolve conflicting schedules. In addition, you may be responsible for sending reminders, preparing agendas, and making last-minute adjustments based on changing priorities. Collaboration with other administrative staff and departments is common to ensure all logistics run smoothly and deadlines are met. Successfully managing these tasks requires a proactive approach and the ability to anticipate scheduling challenges before they arise.

What are the key skills and qualifications needed for calendar management?

To excel in Calendar Management, you need exceptional organizational skills, attention to detail, and proficiency in scheduling procedures, often supported by experience as an executive assistant or office administrator. Mastery of tools such as Microsoft Outlook, Google Calendar, and various scheduling and collaboration apps is commonly required. Strong communication, time management, and problem-solving abilities set top performers apart in this role. These skills ensure smooth coordination of meetings and events, minimize scheduling conflicts, and support efficient workflow in fast-paced organizations.

What are popular job titles related to Calendar Management jobs in Minnesota?

For Calendar Management jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Calendar Management jobs in Minnesota look for?

The top searched job categories for Calendar Management jobs in Minnesota are:

Calendar Management jobs near you
Infographic showing various Calendar Management job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $69,901 per year, or $33.6 per hour.

Administrative Specialist

Avenues for Youth

Minneapolis, MN • On-site

$20.77 - $22.50/hr

Full-time

Re-posted 4 days ago

Job description

Job Title: Administrative Specialist
Department: Finance
Primary Location: Minneapolis Avenues
Reports To: Director of Finance
Employment Status: Full-Time, Hourly, Nonexempt
Core Schedule: 40 hours/week, on-site 9am-5pm
Pay Range: $20.77-$22.50
ORGANIZATIONAL INFORMATION
Avenues for Youth provides emergency shelter, transitional housing, rapid re-housing, collective housing, and host homes housing for youth and young families experiencing housing instability and homelessness. We strive to do that in a safe and nurturing environment through a social justice lens. Avenues seeks to partner with youth and young families while they define their experiences, life dreams and future. Our work takes into account historical trauma, systems of oppression, and intersectionality while being grounded in the power of resiliency, healing, and community.
POSITION DESCRIPTION
This role keeps operations running smoothly by providing essential administrative support to management and staff. The Administrative Assistant serves as a key point of contact for day-to-day office operations, ensuring efficient workflows, accurate records, and seamless communication across the organization.
PRIMARY DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These duties are not to be construed as exclusive or all-inclusive.
Front Desk and Administrative Duties:
  • Greet visitors, answer phones, and direct calls to appropriate staff members.
  • Admit youth shelter residents and staff into shelter residential area.
  • Maintain a professional and welcoming presence in the office.
  • Direct visitors and contractors to appropriate offices and meeting spaces within the building.
  • Manage mail distribution and package receipt.
  • Monitor general email, respond to basic queries or redirect to appropriate staff members.
  • Support Executive Director with meeting scheduling and calendar management.
  • Provide general administrative support to staff as needed.

Basic IT Support and Technology Management
  • Provide basic technical support to staff, such as dealing with printer jams, help connecting to building wi-fi, and troubleshooting other common hardware and software issues.
  • Coordinate with IT vendor and track support tickets for hardware repairs and software issues.
  • Manage and maintain the organizational intranet, including updating content, adding resources, and ensuring accessibility.

Scheduling and Space Management
  • Schedule and manage community room and meeting space reservations using organizational systems.
  • Coordinate with staff to resolve scheduling conflicts and optimize space utilization.
  • Maintain an updated master calendar of room bookings and availability.
  • Ensure meeting spaces are prepared, cleaned, and equipped for scheduled events.
  • Maintain a centralized calendar of organizational meetings and events.

Supply Management & Space Organization
  • Keep office spaces and common areas clean, organized, and professional.
  • Maintain the breakroom, including restocking supplies, ensuring cleanliness, and managing equipment.
  • Manage and organize storage spaces and filing systems for easy staff access.
  • Monitor and maintain adequate inventory of office supplies, cleaning products, and other materials.
  • Coordinate with facilities management on equipment maintenance and restocking needs.

Bookkeeping & Financial Administration
  • Process invoices and assist with other accounts payable tasks, ensuring timely and accurate payment processing.
  • Support the preparation of monthly financial reports and budget tracking.
  • Maintain organized financial records and documentation for auditing purposes.

Meeting Support & Documentation
  • Attend board committee meetings and prepare accurate, organized meeting notes and minutes.
  • Coordinate logistics for staff meetings, including ordering food and beverages as needed.
  • Make copies of meeting materials and distribute them to attendees.
  • Donor Relations Support
  • Mail donor acknowledgement letters in a timely and professional manner.
  • Accept pre-approved in-kind donations and associated documentation and provide applicable acknowledgement.

QUALIFICATIONS
Education and Experience
  • High school diploma or equivalent required; Associate's degree or some college-level coursework preferred.
  • Minimum of 2 years of administrative or office management experience.
  • Experience with basic bookkeeping preferred.
  • Familiarity with office software and IT troubleshooting a plus.

Knowledge, Skills, and Abilities
Technical & Analytical
  • Proficiency in Microsoft Office 365 required and familiarity with QuickBooks Online preferred.
  • Strong organizational and record-keeping skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Strong writing, verbal, and communication skills.
  • General office skills and ability to operate standard office equipment.

Interpersonal & Professional
  • Welcoming communicator with a professional demeanor.
  • Ability to work collaboratively with diverse teams.
  • Practice good judgment, reliability, and attention to detail.
  • Discretion and ability to maintain confidentiality of sensitive information.
  • Commitment to equity, inclusion, and community-centered work.

Organizational & Reliability
  • Ability to manage multiple tasks, work independently, and adapt quickly to changing priorities.
  • Strong commitment to accuracy and quality in all work.
  • Commitment to maintaining confidentiality of personnel, financial, and organizational information.
  • Ability to successfully complete a background check, including a Minnesota Department of Human Services (DHS) background study.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to sit, stand, bend, twist, kneel, and communicate. The employee must regularly lift and/or move up to 25 pounds.
OUR COMMITMENT TO DIVERSITY, EQUITY & INCLUSION (DEI)
Avenues for Homeless Youth is an Equal Opportunity/Affirmative Action employer. We embrace diversity, foster inclusion, and do our work through an equitable lens. Persons of color, women, members of the LGBTQ community, veterans, other minorities, and individuals with disabilities are strongly encouraged to apply.
In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
JOB CODE: 1000094

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