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Calendar Management Virtual Assistant Jobs (NOW HIRING)

Timeless LLC

Be Seen First

Virtual Assistant

Minneapolis, MN · Remote

$21 - $25/hr

We're looking for a sharp, low-maintenance Virtual Assistant to own the administrative engine ... Keeping our CRM (HubSpot) current within 24 hours of every client touchpoint. * New client and ...

Yutka Fence

Virtual Assistant

$21.75 - $29.25/hr

Virtual Assistant (VA) Duration: Short-term/Seasonal (At least 2-3 months to get through the busy ... Manage ongoing email communication with various permit offices to track approvals and resolve ...

Yutka Fence

Virtual Assistant

Kenosha, WI

$20.75 - $27.75/hr

Virtual Assistant (VA) Duration: Short-term/Seasonal (At least 2-3 months to get through the busy ... Manage ongoing email communication with various permit offices to track approvals and resolve ...

Wing Assistant

Real Estate Virtual Assistant (US)

Columbus, OH · On-site +1

$20.50 - $27.50/hr

Duties and Responsibilities include but are not limited to: 1. Manage listings and address customer ... Virtual Assistant or relevant role • Proficient in CRM and Multiple Listing Software • ...

CST Connections

Virtual Assistant Opportunities

Houston, TX · On-site

$20.25 - $27.25/hr

Project Management: * Assist in planning, executing, and monitoring projects to ensure they are ... Proven experience as a Virtual Assistant or in a relevant administrative role. * Proficiency in ...

Wing Assistant

Healthcare Virtual Assistant (US)

$21.75 - $29.25/hr

Duties and Responsibilities include but are not limited to: 1. Manage prior authorizations and ... Virtual Assistant, experience in Psychiatry or Psychiatric Clinic strongly preferred. • Excellent ...

CST Connections

Virtual Assistant Opportunities

Houston, TX · On-site +1

$20.25 - $27.25/hr

Project Management: * Assist in planning, executing, and monitoring projects to ensure they are ... Proven experience as a Virtual Assistant or in a relevant administrative role. * Proficiency in ...

Jobs for Lebanon

Executive Virtual Assistant

Florida City, FL · Remote

$19.50 - $26.25/hr

Company Description Virtual Assistant -Work From Home * Responding to emails and phone calls from ... Managing corporate schedules and calendars * Handling administrative tasks * Handling bookkeeping ...

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Calendar Management Virtual Assistant information

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How much do calendar management virtual assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for calendar management virtual assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Calendar Management Virtual Assistant, and why are they important?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What is a Calendar Management Virtual Assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are some common challenges Calendar Management Virtual Assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
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Calendar Management Virtual Assistant jobs near you
Virtual Assistant

Virtual Assistant

Timeless LLC

Minneapolis, MN • Remote

$21 - $25/hr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Operations & Client Support • Remote • Part-Time (Contract)

Timeless is a Minneapolis historic-restoration and remodeling company. We do work that lasts — rot repair to full renovations, period-correct detail, additions that look like they were always there. We bring big-firm quality and real care to every client, and we run on honesty, integrity, and hard work.

We're looking for a sharp, low-maintenance Virtual Assistant to own the administrative engine behind our operations — the follow-ups, the file-keeping, the CRM updates, the details that keep clients well-served and our team focused on the build.

What you'll own

  • Client follow-up emails, meeting agendas, and call-notes filing — fast and accurate.
  • Keeping our CRM (HubSpot) current within 24 hours of every client touchpoint.
  • New client and project setup in our systems within 48 hours of a confirmed job.
  • Answering routine accounting questions from a reference doc, and tracking subcontractor paperwork.
  • Closing your own loops — deliverables arrive on time, confirmed, with early notice if anything slips.

Who you are

  • Organized to a fault. You run a real system for tracking tasks — and you can show us how it works.
  • Self-directed. You know what to act on and what to wait for without being chased.
  • Detail-obsessed. You catch the small gaps before they become big problems.
  • A clear, professional writer. Comfortable in Gmail, a CRM, and Google Drive.

The details

  • Type: Contract, part-time to start (estimated 15–25 hrs/week), with room to grow.
  • Location: Remote.
  • Process: Written screening questions, then a short paid trial task ($50, 90 minutes), then an interview. We pay for your time on the trial.

How to apply

Send a brief note about yourself and why this fits. We'll reply with the screening questions. Strong, specific answers move you to the paid trial task.

Company Description

Timeless LLC is a Minneapolis-based restoration and remodeling company built on elite craftsmanship and a standard most contractors can't match. We specialize in insurance rebuilds, historic restorations, and high-end remodels — and we do it with the kind of detail and integrity that keeps clients coming back and referring their friends.
We're launching April 1, 2026 and we're building the team to help us give our clients peace of mind.
This is a mostly remote role.