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Calendar Management Virtual Assistant Jobs in Chicago, IL

Rise25

Virtual Assistant

Chicago, IL · Remote

$21.75 - $29.25/hr

Manage incoming support tickets from clients and send email updates. * Coordinate appointments with ... Calendar. * Organize documents in Google Drive and create Google spreadsheets. * Attend regular ...

Sfermion

Executive Assistant

Chicago, IL · Remote

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Daily responsibilities include calendar management, coordinating meetings, travel and logistics ...

Sfermion

Executive Assistant

Chicago, IL · Remote

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Daily responsibilities include calendar management, coordinating meetings, travel and logistics ...

Watson Dwyer Inc.

Legal Assistant

Chicago, IL · On-site

$25/hr

You will assist attorneys prepare for trials while also doing research and writing. * A political ... Lots of deadlines and calendar management in this busy role. * Ideal candidate has knowledge of ...

Quad Med Medical Clinic

Executive Assistant

Chicago, IL · On-site

$70 - $90/hr

Key Responsibilities * Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

New

Geiger Wealth

Client Services Liaison

Oak Brook, IL · On-site

... setting, calendar management, database management, and client appointment preparation ... • Assist Advisors with pre-appointment requirements • Prepare, manage, and track the new ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

Provide administrative support to the Leadership Team, including calendar management, meeting ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

topsproducts

Administrative Assistant

Naperville, IL

$25 - $35/hr

Provide administrative support to the Leadership Team, including calendar management, meeting ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

topsproducts

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

Provide administrative support to the Leadership Team, including calendar management, meeting ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

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Calendar Management Virtual Assistant information

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How much do calendar management virtual assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for calendar management virtual assistant in Chicago, IL is $25.13, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $28.22 per hour, depending on experience, location, and employer.

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What are popular job titles related to Calendar Management Virtual Assistant jobs in Chicago, IL?

For Calendar Management Virtual Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Calendar Management Virtual Assistant jobs in Chicago, IL look for?

The top searched job categories for Calendar Management Virtual Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Calendar Management Virtual Assistant jobs?

Cities near Chicago, IL with the most Calendar Management Virtual Assistant job openings:

Calendar Management Virtual Assistant jobs near you
Infographic showing various Calendar Management Virtual Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 69% Full Time, 18% Part Time, 3% Temporary, and 10% Contract. Highlights an 79% In-person, 5% Hybrid, and 16% Remote job distribution, with an average salary of $52,278 per year, or $25.1 per hour.

Virtual Assistant

Rise25

Chicago, IL • Remote

$21.75 - $29.25/hr

Other

Re-posted 6 days ago

Job description

Job Details: 

Want to help change the world, one relationship at a time? We help businesses build great relationships using podcasts and content marketing. 

Rise25 is looking for a Highly Organized, Detail-Oriented Virtual Assistant to support two busy cofounders and the rest of the team. 

Job Description: 

This Virtual Assistant role is critical in helping Rise25 create successful and ROI-driven podcasts for our B2B clients. 

Key Responsibilities: 

  • Answer and filter emails from clients, referral partners, podcast guests and prospects, support the Rise25 team, and pay close attention to all details. 
  • Manage incoming support tickets from clients and send email updates. 
  • Coordinate appointments with our clients and prospects via Google Calendar. 
  • Organize documents in Google Drive and create Google spreadsheets. 
  • Attend regular check-ins and meetings with the team.
  • Manage our Gifting program to send gifts to clients, referral partners and team members
  • Assist the episode production team when needed. 

This position is location-independent and self-paced. Ideally, we are looking for someone who can devote at least 20-40 or more hours per week.

You must be good at self-direction and taking initiative. In addition, it is important to us that all of our team members are detail-oriented and meticulous; therefore, in the application form below, when it asks for your “favorite vegetable?” please fill in the word “eggplant.”

Required Skills:

  • coordinate appointments with our clients and prospects via google calendar
  • organizing documents in Google drive
  • creating Google spreadsheets
  • quick communication in Slack and Clickup
  • we need someone to work US hours and follow up with people via email so we need flawless written and verbal English
  • must have reliable Internet at home
  • Tasks may involve booking travel, airfare, and hotels  
  • Tasks may include research and booking of personal activities (ie researching and booking after school activities for executives’ family/children)
  • must know how to do password sharing using password sharing software tools
     

Who We Are:

Rise25, LLC is a company on a mission to help businesses connect with their ideal prospects, referral partners, and strategic partners using a podcast.

Co-founders Dr. Jeremy Weisz, a chiropractor turned serial entrepreneur, and John Corcoran, a former White House writer and speechwriter, were early adopters of the podcasting medium and between them have over 22+ years of experience with podcasting. Today, Rise25 works with top-notch B2B businesses around the globe, including one of the nation’s largest ticket sellers, consulting firms, law firms, and more. Learn more at: www.Rise25.com/about

Please fill this out to be considered:

(NOTE: Please only apply through this link and do not contact us through other means or channels.)

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