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Calendar Management Virtual Assistant Jobs in Utah

Utah State University

Staff Assistant III

Logan, UT · On-site

$43K/yr

This Staff Assistant III position requires exceptional organizational skills, sound judgment ... Provide administrative support to the Executive Director, including calendar management, scheduling ...

Unavailable

Staff Assistant III

Logan, UT · On-site

$43K/yr

This Staff Assistant III position requires exceptional organizational skills, sound judgment ... Provide administrative support to the Executive Director, including calendar management, scheduling ...

Utah State University

Staff Assistant III

Logan, UT · On-site

$43K/yr

This Staff Assistant III position requires exceptional organizational skills, sound judgment ... Provide administrative support to the Executive Director, including calendar management, scheduling ...

Utah State University

Staff Assistant III

Logan, UT · On-site

This Staff Assistant III position requires exceptional organizational skills, sound judgment ... Provide administrative support to the Executive Director, including calendar management, scheduling ...

FranklinCovey

Executive Assistant

Draper, UT · Hybrid

$68/hr

Executive Assistant Division & Department: Education Innovations Status: Full-Time Exempt Reports ... Calendar Management: Coordinate and manage VP calendars, optimizing meeting sequencing, reducing ...

FranklinCovey

Executive Assistant

Draper, UT · Hybrid

$68/hr

Executive Assistant Division & Department: Education Innovations Status: Full-Time Exempt Reports ... Calendar Management: Coordinate and manage VP calendars, optimizing meeting sequencing, reducing ...

Snap Finance

Executive Assistant

West Valley City, UT · On-site

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our ... complex calendar management, travel coordination, expense reporting, and scheduling. * Screen ...

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Calendar Management Virtual Assistant information

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
What are popular job titles related to Calendar Management Virtual Assistant jobs in Utah? For Calendar Management Virtual Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Calendar Management Virtual Assistant jobs in Utah look for? The top searched job categories for Calendar Management Virtual Assistant jobs in Utah are:
What cities in Utah are hiring for Calendar Management Virtual Assistant jobs? Cities in Utah with the most Calendar Management Virtual Assistant job openings:
Calendar Management Virtual Assistant jobs near you

Executive/Personal Assistant

Databento

Salt Lake City, UT • On-site

Full-time

Medical, Dental, Life, Retirement

Re-posted 22 days ago

Job description

The financial industry is growing at a record pace, but our data providers are still stuck in the past - with cumbersome onboarding processes, complicated APIs, slow infrastructure, and expensive licensing costs.
Databento is the market data platform for modern finance. The company provides real-time and historical data across futures, options, and equities through a unified API. By owning the entire market data stack end-to-end, Databento is the first platform of its kind to combine the performance and reliability demanded by the world's leading trading firms with a dramatically simpler developer experience. Our team includes alumni of Two Sigma, Citadel Securities, Flow Traders, Tower Research, PDT Partners, SIG, and other top quantitative firms.
We're looking for an Executive/Personal Assistant to support our CTO, with occasional backup support for our Founder and CEO. The individual must be based in Salt Lake City for local tasks, however occasional remote or hybrid work arrangements may be possible. You'll have an outsized impact on the company's day-to-day operations and help keep our leadership running at full speed.
Responsibilities
You'll provide high-leverage administrative and operational support to our executive team. This includes the following:
  • Handle personal and professional errands, vendor coordination, and quality-of-life tasks that allow CTO to stay focused on high-priority work
  • Coordinate travel arrangements - flights, hotels, ground transportation, and itineraries - for both executives and occasional team travel, including larger offsites
  • Own calendar management, including scheduling internal meetings, external calls, and resolving conflicts across time zones
  • Process, sort, and manage physical and digital mail; flag action items and ensure timely responses
  • Maintain and organize files, correspondence, and records on behalf of both executives
  • Serve as the point of contact for office logistics, including supply management and any SLC-based operational needs
  • Prepare expense reports, track reimbursements, and liaise with our finance function as needed
  • Identify opportunities to streamline workflows and proactively implement quality-of-life improvements for leadership
  • Handle sensitive and confidential information with the utmost discretion at all times

Requirements
  • Based in Salt Lake City, UT
  • College degree or a minimum of three years of professional experience
  • Proven experience as an executive assistant, personal assistant, a similar administrative support role, or any service-oriented position
  • Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball
  • Strong written and verbal communication skills; able to represent leadership professionally in correspondence
  • High degree of discretion and judgment when handling confidential or sensitive information
  • Proactive problem-solver who anticipates needs and takes initiative without being asked
  • Comfortable operating in a fast-moving startup environment where priorities can shift quickly
  • Proficiency with standard productivity tools (Google Workspace, Slack, calendar software, etc.)
  • A valid driver's license with a clean driving record to support local travel

Nice to Have
  • Familiarity with financial services, fintech, or tech companies
  • Experience booking complex, multi-leg international travel itineraries
  • Experience with expense management tools (e.g., Brex, Ramp, or similar)

We offer health, dental, disability, and life insurance benefits, as well as 401(k) matching for full-time employees.
Notice about phishing scams
Be cautious of phishing scams impersonating Databento that offer fake job interviews and request purchases. Official emails come only from @databento.com or us.greenhouse-mail.io (our ATS). Any other domains (e.g., databento-careers.com, databento.online) are fraudulent.
Databento, Inc. provides equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. We comply with federal, state, and local nondiscrimination laws in every location where we operate. This policy applies to all terms and conditions of employment, including recruiting, hiring, promotion, termination, layoff, recall, transfer, leave, compensation, and training. Pursuant to applicable laws, we consider qualified applicants with arrest or conviction records. If you need an accommodation, please let us know.
Our recruiting data suggests that underrepresented applicants often downplay their skills. Even if your experience doesn't exactly match the qualifications listed, we still want to hear from you. Please apply!

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