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Virtual Scheduling Assistant Jobs in Utah (NOW HIRING)

RSM

Administrative Assistant

Farmington, UT

$17 - $23/hr

Coordinate complex calendars across time zones, schedule virtual and in-person meetings, and ... , assist with ad hoc reporting for management and aid in the preparation of materials for ...

Medallion Bank

Executive Assistant

Salt Lake City, UT · On-site

Coordinate management communication schedules and activities with key stakeholders, including ... High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual ...

Medallion Bank

Executive Assistant

Salt Lake City, UT · Hybrid

Coordinate management communication schedules and activities with key stakeholders, including ... High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual ...

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Virtual Scheduling Assistant information

See Utah salary details

$10

$18

$25

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for virtual scheduling assistant in Utah is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.58 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Utah? For Virtual Scheduling Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Utah look for? The top searched job categories for Virtual Scheduling Assistant jobs in Utah are:
What cities in Utah are hiring for Virtual Scheduling Assistant jobs? Cities in Utah with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Utah as of July 2026, with employment types broken down into 55% Full Time, 34% Part Time, and 11% Contract. Highlights an 54% In-person, and 46% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

Virtual Executive Assistant Entry level

YZE Group

Washington, UT

Full-time

Posted 15 days ago

Job description

Yze Group is a privately owned company that specializes in the acquisition, renovation, sales and leases of real estate development including single-family and multi-family buildings in New Jersey and its surrounding states.

The Company\'s mission is to sell or lease well-designed, family-oriented homes that complement the lifestyle of its residents. The Company\'s principals believe deeply in quality construction, customer service, and architectural integrity.

Our focus on client satisfaction has allowed us to maintain a competitive edge in the industry and build lifelong relationships while reporting consistent growth and profitability year over year.

Role Overview
The virtual executive assistant is responsible for supporting the company across all aspects of the business, including calendar management, travel booking, and day-to-day needs. They must also manage special projects for the Managing Director and corporate office including planning and executing corporate gatherings, offsites, speaking engagements, and other events. To be successful, the virtual executive assistant must be detail oriented, a strong communicator, and able to manage multiple projects at any given time.
KEY RESPONSIBILITES
Executive Assistant Work

  • Schedule all meetings and workflows for the Managing Director and oversee meetings that require immediate follow-up
  • Facilitate all domestic and international travel including full itineraries, and manage T&E budget tracking, complete expense reports in Concur
  • Track travel requests for the Managing Director\'s direct reports, assist with T&E tracking and budgeting for the zone
  • Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations
  • Create agendas for weekly leadership meetings and ensure all necessary materials are prepared
  • Create itineraries for executive visits and support executives as needed while visiting the zone
  • Build and maintain all PowerPoint presentations for executive meetings led by the Managing Director, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs

Office Management

  • Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management
  • Special Projects
    • Corporate Event
      • Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties
      • Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion
      • Track and maintain budgets for large corporate and retail gatherings
    • Real Estate
      • Create project presentations for each market of interest for Givenchy\'s network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO
      • Maintain network evolution planning files alongside the Managing Director, partnering with mall leasing contacts for most current competitor sales and lease plans
      • Update the competitor index each month for the total zone and all relevant real estate projects

Qualifications

  • Bachelor\'s Degree in a relevant field
  • 2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness
  • Proficiency in Microsoft Office and Outlook
  • Excellent organization skills
  • Must be able to maintain confidentiality
  • Strong interpersonal skills and ability to collaborate effectively with local and global teams


Additional Information
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, and to perform crucial job functions.

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