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Calendar Management Virtual Assistant Jobs in Oregon

The DPI Group

Executive Assistant

Portland, OR · On-site

$25 - $30/hr

Availability for regular virtual and in-person meetings * Reliable transportation required Key ... Manage a complex executive calendar and organize executive email communications * Coordinate ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

SUMMARY As an executive assistant, you will provide high-level administrative support by conducting ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...

Azul

Revenue Enablement Program Manager - CONTRACTOR

OR · On-site +1

Own calendar management and virtual event production for both programs Content development * Curate ... Practical familiarity with AI tooling - experience applying an AI assistant to production work ...

Nourish

Credentialing / Enrollment Lead

Portland, OR · Remote

Direct virtual-assistant capacity supporting the pod, including work allocation, training, quality ... Use metrics to manage capacity, throughput, timeliness, quality, provider experience, and execution ...

Sage Haus

House Manager & Pet Sitter

Lake Oswego, OR · On-site

$30 - $35/hr

Support family calendar management, including coordinating with the Executive Assistant as needed * Light travel planning and logistics * Receipt/budget tracking from errands * Occasionally setting ...

Sage Haus

House Manager & Pet Sitter

Lake Oswego, OR · On-site

$30 - $35/hr

Support family calendar management, including coordinating with the Executive Assistant as needed * Light travel planning and logistics * Receipt/budget tracking from errands * Occasionally setting ...

Sage Haus

House Manager & Pet Sitter

Lake Oswego, OR · On-site

$30 - $35/hr

Support family calendar management, including coordinating with the Executive Assistant as needed * Light travel planning and logistics * Receipt/budget tracking from errands * Occasionally setting ...

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Calendar Management Virtual Assistant information

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What are popular job titles related to Calendar Management Virtual Assistant jobs in Oregon?

For Calendar Management Virtual Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Calendar Management Virtual Assistant jobs in Oregon look for?

The top searched job categories for Calendar Management Virtual Assistant jobs in Oregon are:

What cities in Oregon are hiring for Calendar Management Virtual Assistant jobs?

Cities in Oregon with the most Calendar Management Virtual Assistant job openings:

Calendar Management Virtual Assistant jobs near you

Executive Assistant

The DPI Group

Portland, OR • On-site

$25 - $30/hr

Contractor

Medical, PTO

Posted 8 days ago

Job description

Portland Area Executive Assistant 
 
DPI Staffing is seeking a part-time, highly organized, and detail-oriented Executive Assistant to support our Client in Portland, Oregon. This role is ideal for someone who thrives on keeping priorities organized, ensuring follow-through, and helping leaders operate at their highest level. If you're a strong communicator, enjoy managing multiple priorities, and are passionate about supporting a mission-driven organization focused on disability inclusion and empowerment, we'd love to hear from you.

Position: Executive Assistant
Schedule: Part-Time | Hybrid | Monday-Friday
Location: Portland, OR
Pay: $25-$30/hour (DOE)

Schedule & Work Environment
  • Part-Time: 20–30 hours per week during typical business hours (Monday–Friday, 7:30 AM – 5:30 PM)
  • Hybrid work schedule (combination of remote and in-office work) with in-person presence required several days per week as needed
  • Availability for regular virtual and in-person meetings
  • Reliable transportation required
Key Responsibilities:
Executive & Meeting Support
  • Prepare for, attend, and document executive meetings
  • Track action items and ensure timely follow-up
  • Support meeting scheduling, preparation, and accountability processes
Calendar & Communication Management
  • Manage a complex executive calendar and organize executive email communications
  • Coordinate scheduling with internal and external stakeholders
  • Prioritize urgent matters and manage follow-up reminders
Administrative & Operational Support
  • Coordinate recurring administrative tasks and provide support for various organization initiatives
  • Assist with executive communications and special projects
  • Support Learning Academy platform requests
  • Coordinate DAL Certificate Program activities with external partners
Event Planning & Logistics
  • Assist with planning and execution of meetings and events
  • Coordinate invitations, catering, accommodations, and venue logistics
  • Develop schedules and event materials
  • Create basic marketing and presentation materials using Canva
What We’re Looking For:
  • 3–5 years of Executive Assistant experience, including managing executive calendars and inboxes
  • Experience working with, strong awareness of, and commitment to disability inclusion
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities 
  • Ability to handle confidential information with discretion
  • Proficiency with Microsoft Office, Google Workspace, and scheduling tools
  • Experience with Canva or similar design software
  • Comfortable working independently in a fast-paced environment
Click “Let’s get started!” to Apply now! 
About DPI Staffing
DPI Staffing, a division of The DPI Group, offers temporary, temp-to-hire and direct hire job opportunities with top employers. Benefits of working for DPI Staffing include weekly paychecks, direct deposit, ACA-compliant medical and other health benefit options, and personal time off.
We're hiring in Oregon, Washington, Arizona, Maryland, Delaware, and Pennsylvania, and are ready to help you find your job today.
DPI is an Equal Opportunity/Affirmative Action employer. As a company of The DPI Group, our mission is to identify and create job opportunities for individuals with employment barriers, including disabilities. All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against.  #STA9999

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