Calendar Management Virtual Assistant Jobs in Oregon

• Hybrid

• Corvallis (Main Campus)

• Full time

• Posted 6 Days Ago

• JR0000517

• End Date: August 18, 2026

Department:

Board of Trustees

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

1. A resume/CV; and

2. A cover letter indicating how your qualifications and experience have prepared you for this position.

3. Upload your response to the supplemental question as a separate document: In your work as an executive assistant, what tactics have you adopted to enhance your or your team's productivity, precision and organization?

For additional information please contact: Melanie Rose at Melanie.Rose@oregonstate.edu or 541-737-5661.

Job Summary:

The OSU Board of Trustees is seeking an Executive Assistant to the Board Secretary and Events Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position.

Key Responsibilities:

• Executive support for the University Board Secretary, strategic calendar management, weekly meeting prep and background briefings, promoting successful outcomes across a wide array of workflows.

• Serve as first point of contact for the Board Office with members of the university community and other stakeholders.

• Manage and own portfolio of work independently.

• Plan, execute and provide oversight for logistics for board meetings, retreats, spotlight events, including managing trustee travel.

• Work collaboratively with university partners to ensure the success of high-impact events.

• Administration and recordkeeping related to meetings, board documents, websites and internal systems.

The position is located on Oregon State's beautiful, historic and state-of-the-art Corvallis campus is located in one of America's best college towns. Nestled in the heart of the Willamette Valley, Corvallis (https://admissions.oregonstate.edu/corvallis) offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

The position offers a unique opportunity to work where the many dimensions of Oregon State University's mission come together. From academics and research to student life, outreach and engagement, you'll gain a broad view of how diverse activities across the institution collectively advance the university's mission and goals while expanding your professional experience and advancing your career.

Serving as the first point of contact with members of the university community and other stakeholders, this position requires diplomacy, respect for confidentiality, excellent organizational, written and verbal communication skills and the ability to function effectively to meet deadlines and manage the demands of a high-profile environment.

The successful candidate will bring a strong service orientation, exceptional administrative expertise, and event planning experience to a dynamic office that is evolving its practices to meet the needs of governance and collaboration. This is an exciting opportunity to help connect people, ideas, and initiatives in an increasingly digital and fast-paced environment.

The position requires working knowledge of conflicts of interest, ethics, public records and public meetings requirements with trainings available from the Oregon Government Ethics Commission.

Qualifications:

REQUIRED QUALIFICATIONS:

• Bachelor's degree

• Three years of experience providing executive administrative support, with progressively increasing responsibility at an institution of higher education or other similarly complex organization.

• Experience analyzing complex documents and writing executive summaries

• Effective written and communications skills, with demonstrated ability draft professional correspondence, reports and high-level summaries.

• Ability to cultivate and nurture interpersonal relationships judiciously and empathetically.

• Demonstrated success in making independent judgments and problem solving with the highest attention to detail and respect for confidentiality, discretion and diplomacy.

• Proven track record of working effectively in environments characterized by ambiguity and uncertainty, with the confidence and flexibility to pivot quickly.

• Proficiency with Microsoft Office Suite.

PREFERRED QUALIFICATIONS:

• Experience in a higher education environment.

• Experience working with boards.

• Lead project management experience.

• Proven track record of supporting the success of individual leaders.

• Demonstrated ability to be agile and responsive to shifting priorities.

• Experience interpreting policy and applying federal or state laws, rules and regulations.

• Working knowledge of public meetings and public records requirements.

• Proficiency using Drupal to create or maintain websites.

• Demonstrated interpersonal skills with the ability to engage effectively in a variety of professional and social settings with diplomacy and sound judgement.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Working Conditions/Schedule:

Some local travel in support of Board meetings may be required.

Salary Range:

$72,000 - $82,000

Anticipated Start Date:

2026-08-14

Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has "critical or security-sensitive" responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (https://hr.oregonstate.edu/careers/background-checks) website including the for candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu .