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Calendar Management Virtual Assistant Jobs in Oregon

Nike

Senior Administrative Assistant

Beaverton, OR · On-site

Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting ... Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you ...

24 Seven Talent

Administrative Assistant

Portland, OR · Hybrid

$19 - $25.75/hr

Mid Level Admin Assistant (4432) Industry: Consumer Products & Retail Employment Type: Freelance ... calendar management, meeting and travel coordination, stakeholder communication, and support for ...

24 Seven Talent

Administrative Assistant

Portland, OR · Hybrid

$19 - $25.75/hr

Mid Level Admin Assistant (4432) Industry: Consumer Products & Retail Employment Type: Freelance ... calendar management, meeting and travel coordination, stakeholder communication, and support for ...

Hayden-Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Executive Assistant Company: Hayden Homes / Simplicity by Hayden Homes Location: Redmond, OR ... everything from calendar management to travel logistics, while also thinking ahead to solve ...

Hayden Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Executive Assistant Company: Hayden Homes / Simplicity by Hayden Homes Location: Redmond, OR ... everything from calendar management to travel logistics, while also thinking ahead to solve ...

Bender CCP

Administrative Assistant

Portland, OR · On-site

$24 - $29/hr

Scheduling & Calendar Management: Manage calendars and assist at times in coordinating internal events, appointments and service travel. * Filing & Documentation: Maintain and organize digital and ...

Tires Les Schwab

Executive Assistant

Bend, OR · On-site

... Calendar Management: Comprehensive oversight of complex calendars for multiple VPS, alongside ... The Executive Assistant must demonstrate composure and concentration while adapting schedules and ...

Les Schwab Tire Center

Executive Assistant

Bend, OR · On-site

... Calendar Management: Comprehensive oversight of complex calendars for multiple VPS, alongside ... The Executive Assistant must demonstrate composure and concentration while adapting schedules and ...

Les Schwab Tire Centers

Executive Assistant

Bend, OR · On-site

$60 - $80/hr

... Calendar Management: Comprehensive oversight of complex calendars for multiple VPS, alongside ... The Executive Assistant must demonstrate composure and concentration while adapting schedules and ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...

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Calendar Management Virtual Assistant information

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What are popular job titles related to Calendar Management Virtual Assistant jobs in Oregon?

For Calendar Management Virtual Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Calendar Management Virtual Assistant jobs in Oregon look for?

The top searched job categories for Calendar Management Virtual Assistant jobs in Oregon are:

What cities in Oregon are hiring for Calendar Management Virtual Assistant jobs?

Cities in Oregon with the most Calendar Management Virtual Assistant job openings:

Calendar Management Virtual Assistant jobs near you

Senior Administrative Assistant

Nike

Beaverton, OR • On-site

Full-time

Medical

Re-posted 17 days ago

Nike rating

7.7

Company rating: 7.7 out of 10

Based on 276 frontline employees who took The Breakroom Quiz

7th of 105 rated fashion retailers

Job description

*We are hiring for multiple positions across the enterprise.
WHO YOU'LL WORK WITH
Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.
WHO WE ARE LOOKING FOR
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
WHAT YOU BRING TO NIKE:
  • Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
  • Minimum of 3 years of administrative work experience required
  • Ability to work and communicate effectively with a variety of personalities including senior level executives
  • Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
  • Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
  • Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
  • Previous experience working with and tracking budgets is strongly preferred
  • Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
  • Previous Nike work experience is a plus
  • Ability to occasionally work outside of core business hours

Mynext: Be Empowered to Grow within Nike and Create the Future
WHAT YOU'LL WORK ON
You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
  • Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
  • Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
  • Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
  • Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
  • Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
  • Communications - Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
  • Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
  • Budget Tracking: may assist leader with tracking of expenses
  • POs: create purchase orders
  • Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
  • Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
  • Support team plans, projects, activations or other deliverables as needed
  • Serve as the main point of contact for administrative questions from the team
  • Provide coverage for other leaders where temporary administrative needs exist

We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.

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