Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting ... Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you ...
New
Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting ... Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you ...
New
Administrative Assistant
Portland, OR · On-site
$24 - $29/hr
Scheduling & Calendar Management: Manage calendars and assist at times in coordinating internal events, appointments and service travel. * Filing & Documentation: Maintain and organize digital and ...
Administrative Assistant
Portland, OR · On-site
$24 - $29/hr
Scheduling & Calendar Management: Manage calendars and assist at times in coordinating internal events, appointments and service travel. * Filing & Documentation: Maintain and organize digital and ...
Administrative Assistant 3
Beaverton, OR · On-site
$24 - $28/hr
Manage complex calendars, coordinate meetings, and arrange virtual conferences with precision and ... Expertise in meeting planning and complex calendar management. * Proficiency in managing expenses ...
Administrative Assistant 3
Beaverton, OR · On-site
$24 - $28/hr
Manage complex calendars, coordinate meetings, and arrange virtual conferences with precision and ... Expertise in meeting planning and complex calendar management. * Proficiency in managing expenses ...
Student Administrative Assistant
Eastside, OR · On-site
$17 - $23/hr
Manages EHCC campus wide calendar approvals. Addsacademicandstudent-led eventinformationtotheEHCC ... futureStudent Administrative Assistants. In conjunction with supervisor, completes ...
Student Administrative Assistant
Eastside, OR · On-site
$17 - $23/hr
Manages EHCC campus wide calendar approvals. Addsacademicandstudent-led eventinformationtotheEHCC ... futureStudent Administrative Assistants. In conjunction with supervisor, completes ...
Litigation Legal Assistant
Lake Oswego, OR · Hybrid
$36 - $43/hr
Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... Strong calendar management, document organization, and case management skills * Experience with ...
Quick apply
Litigation Legal Assistant
Lake Oswego, OR · Hybrid
$36 - $43/hr
Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... Strong calendar management, document organization, and case management skills * Experience with ...
Litigation Legal Assistant
Lake Oswego, OR · Hybrid
$36 - $43/hr
Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... Strong calendar management, document organization, and case management skills * Experience with ...
Quick apply
Litigation Legal Assistant
Lake Oswego, OR · Hybrid
$36 - $43/hr
Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... Strong calendar management, document organization, and case management skills * Experience with ...
Administrative Assistant
Bend, OR · On-site
Provide timely administrative support to the Program Manager and Director, including calendar ... Anticipate needs and assist with research, special projects, and operational updates. * Interact ...
Quick apply
Administrative Assistant
Bend, OR · On-site
Provide timely administrative support to the Program Manager and Director, including calendar ... Anticipate needs and assist with research, special projects, and operational updates. * Interact ...
Provide scheduling, calendar management, travel coordination, meeting support, and document ... assistant, confidential employee, and/or in a comparable professional role is preferred.
Provide scheduling, calendar management, travel coordination, meeting support, and document ... assistant, confidential employee, and/or in a comparable professional role is preferred.
Manages daily operations of the Student Services Department, including, but not limited to answering frequent questions, maintaining Director's calendar, and preparing regular district and state ...
Manages daily operations of the Student Services Department, including, but not limited to answering frequent questions, maintaining Director's calendar, and preparing regular district and state ...
Executive Assistant
Portland, OR · On-site
... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...
Quick apply
Executive Assistant
Portland, OR · On-site
... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...
Executive Assistant
Portland, OR · On-site
... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...
Quick apply
Executive Assistant
Portland, OR · On-site
... calendar management and logistics coordination, and support for executive meetings and events. This ... Assist with SoM events and visiting guests. This involves managing logistics, catering ...
Associate HR Manager
Portland, OR · Hybrid
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Associate HR Manager
Portland, OR · Hybrid
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Associate HR Manager
Portland, OR · On-site
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Quick apply
Associate HR Manager
Portland, OR · On-site
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Executive Assistant
Tigard, OR · On-site
$20 - $23/hr
SUMMARY As an executive assistant, you will provide high-level administrative support by conducting ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...
Executive Assistant
Tigard, OR · On-site
$20 - $23/hr
SUMMARY As an executive assistant, you will provide high-level administrative support by conducting ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...
Executive Assistant
Tigard, OR · On-site
$20 - $23/hr
The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...
Executive Assistant
Tigard, OR · On-site
$20 - $23/hr
The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our ... Event Management- Support corporate functions by maintaining an agency event calendar, managing ...
Associate HR Manager
Portland, OR · On-site
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Associate HR Manager
Portland, OR · On-site
$70K - $90K/yr
Hybrid Work Scheduling & Calendar Management * Maintain and manage the Hybrid Work calendar ... Support planning and execution of employee appreciation events and engagement activities. * Assist ...
Executive Assistant, Marketing Leadership
Portland, OR · On-site
$25.16 - $27.95/hr
We are seeking an exceptional Executive Assistant to step into a pivotal role, driving efficiency ... Provide proactive and reactive calendar management support for multiple senior leaders, including ...
Executive Assistant, Marketing Leadership
Portland, OR · On-site
$25.16 - $27.95/hr
We are seeking an exceptional Executive Assistant to step into a pivotal role, driving efficiency ... Provide proactive and reactive calendar management support for multiple senior leaders, including ...
In your work as an executive assistant, what tactics have you adopted to enhance your or your team ... Executive support for the University Board Secretary, strategic calendar management, weekly meeting ...
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In your work as an executive assistant, what tactics have you adopted to enhance your or your team ... Executive support for the University Board Secretary, strategic calendar management, weekly meeting ...
New
$20.25 - $25.75/hr
... assist end users with delivery/return of assets. - Maintains and posts daily event calendar ... management and self discipline with cultural change management and Agile mindset. - ITILv4 ...
$20.25 - $25.75/hr
... assist end users with delivery/return of assets. - Maintains and posts daily event calendar ... management and self discipline with cultural change management and Agile mindset. - ITILv4 ...
$20.25 - $25.75/hr
... assist end users with delivery/return of assets. - Maintains and posts daily event calendar ... management and self discipline with cultural change management and Agile mindset. - ITILv4 ...
$20.25 - $25.75/hr
... assist end users with delivery/return of assets. - Maintains and posts daily event calendar ... management and self discipline with cultural change management and Agile mindset. - ITILv4 ...
Calendar Management Virtual Assistant information
What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?
To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.
What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?
| Aspect | Calendar Management Virtual Assistant | Administrative Virtual Assistant |
|---|---|---|
| Primary Responsibilities | Scheduling, calendar organization, appointment management | General administrative tasks, email management, data entry |
| Skills & Certifications | Calendar tools, time management, communication skills | Office software, communication, organizational skills |
| Work Environment | Remote, client-focused, flexible hours | Remote or office-based, varied tasks |
The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.
What is a calendar management virtual assistant?
A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.
What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?
Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
What are popular job titles related to Calendar Management Virtual Assistant jobs in Oregon? For Calendar Management Virtual Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Calendar Management Virtual Assistant jobs in Oregon look for? The top searched job categories for Calendar Management Virtual Assistant jobs in Oregon are:
What cities in Oregon are hiring for Calendar Management Virtual Assistant jobs? Cities in Oregon with the most Calendar Management Virtual Assistant job openings:
Full-time
Medical
Posted 3 days ago
New
Nike rating
7.6
Based on 274 frontline employees who took The Breakroom Quiz
7th of 104 rated fashion retailers
Job description
WHO YOU'LL WORK WITH
Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.
As our Senior Administrative Assistant, you will support the VP of APLA Direct, the Senior Director of NDDC APLA, and the Senior Director Nike Direct Stores APLA.
WHO WE ARE LOOKING FOR
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
WHAT YOU BRING TO NIKE:
Mynext: Be Empowered to Grow within Nike and Create the Future
WHAT YOU'LL WORK ON
You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.
As our Senior Administrative Assistant, you will support the VP of APLA Direct, the Senior Director of NDDC APLA, and the Senior Director Nike Direct Stores APLA.
WHO WE ARE LOOKING FOR
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
WHAT YOU BRING TO NIKE:
- Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
- Minimum of 3 years of administrative work experience required
- Ability to work and communicate effectively with a variety of personalities including senior level executives
- Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
- Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
- Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
- Previous experience working with and tracking budgets is strongly preferred
- Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
- Previous Nike work experience is a plus
- Ability to occasionally work outside of core business hours
Mynext: Be Empowered to Grow within Nike and Create the Future
WHAT YOU'LL WORK ON
You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
- Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
- Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
- Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
- Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
- Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
- Communications - Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
- Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
- Budget Tracking: may assist leader with tracking of expenses
- POs: create purchase orders
- Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
- Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
- Support team plans, projects, activations or other deliverables as needed
- Serve as the main point of contact for administrative questions from the team
- Provide coverage for other leaders where temporary administrative needs exist
We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.