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Building Operations Coordinator Jobs in Michigan

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Experiential Operations Coordinator

Troy, MI · On-site +1

ABOUT SLATE At Slate, we're building safe, reliable vehicles that people can afford, personalize ... Operations Coordinator to join our growing events team. Reporting to the Experiential Marketing ...

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Building Operations Coordinator information

What are some common challenges faced by a building operations coordinator, and how can they be managed effectively?

Building Operations Coordinators often encounter challenges such as juggling multiple maintenance requests, coordinating with diverse vendors, and ensuring compliance with safety regulations. Effective time management and strong communication skills are essential for prioritizing tasks and keeping all stakeholders informed. Building proactive relationships with facility staff and vendors can also help streamline processes and resolve issues quickly. Staying organized and maintaining detailed records will further support smooth building operations and help prevent recurring problems.

What is the difference between Building Operations Coordinator vs Facility Manager?

AspectBuilding Operations CoordinatorFacility Manager
CredentialsTypically requires certifications like OSHA, HVAC, or safety trainingOften requires certifications such as FMP, CFM, or equivalent
Work EnvironmentSupports daily building operations, maintenance coordination, and vendor managementOversees entire facility operations, including maintenance, security, and space planning
Employer & Industry UsageUsed in commercial, industrial, and institutional buildings for operational supportCommonly employed in large organizations managing multiple facilities
Search & Comparison IntentPeople compare to understand operational roles and certificationsOften compared for broader facility management responsibilities

The Building Operations Coordinator focuses on supporting daily building functions and maintenance, often working under a facility manager. In contrast, a Facility Manager has a broader role overseeing all aspects of facility operations, including strategic planning and staff management. Both roles require relevant certifications and are essential in maintaining efficient building environments.

What is a building operations coordinator?

A Building Operations Coordinator is a professional responsible for overseeing the daily operations, maintenance, and safety of commercial, residential, or institutional buildings. They coordinate with maintenance staff, vendors, and tenants to ensure that building systems such as HVAC, plumbing, and electrical are functioning efficiently. Their duties often include scheduling repairs, managing budgets, ensuring compliance with safety regulations, and addressing occupant concerns. Building Operations Coordinators play a critical role in creating a safe and comfortable environment for all building users.

How much do building operations coordinators make in the US?

Building operations coordinators in the US typically earn between $45,000 and $70,000 annually, depending on experience, location, and the size of the organization. They often require strong organizational skills and familiarity with building management systems and safety protocols.

What are the key skills and qualifications needed to thrive as a building operations coordinator?

To thrive as a Building Operations Coordinator, you need a solid understanding of facility management, maintenance procedures, and safety regulations, often supported by a degree or certification in facilities management or a related field. Familiarity with building management systems (BMS), work order software, and compliance standards is typically required. Strong organizational, problem-solving, and communication skills help coordinate diverse tasks and collaborate with vendors and internal teams. These skills ensure smooth building operations, safety, and cost-effective facility management.
What are the most commonly searched types of Building Operations jobs in Michigan? The most popular types of Building Operations jobs in Michigan are:
What are popular job titles related to Building Operations Coordinator jobs in Michigan? For Building Operations Coordinator jobs in Michigan, the most frequently searched job titles are:
What job categories do people searching Building Operations Coordinator jobs in Michigan look for? The top searched job categories for Building Operations Coordinator jobs in Michigan are:
What cities in Michigan are hiring for Building Operations Coordinator jobs? Cities in Michigan with the most Building Operations Coordinator job openings:
Building Operations Coordinator jobs near you
Infographic showing various Building Operations Coordinator job openings in Michigan as of August 2026, with employment types broken down into 82% Full Time, and 18% Contract. Highlights an 84% In-person, and 16% Hybrid job distribution.

Administrative Operations Coordinator

University of Michigan

Ann Arbor, MI • On-site

$42K - $49K/yr

Full-time

Re-posted 2 days ago

University Of Michigan rating

8.1

Company rating: 8.1 out of 10

Based on 144 frontline employees who took The Breakroom Quiz

160th of 617 rated colleges and universities

Job description

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Department Summary:
University Unions Overview ( http://uunions.umich.edu )
University Unions drives community building and belonging through the integration of its three student union facilities (Michigan Union, Michigan League, Pierpont Commons), Center for Campus Involvement, Campus Information, meeting/event spaces, retail food, bookstore and other services to support student success. University Unions works in close partnership with Palmer Commons, an academic meeting facility, Conferences & Event Services and Michigan Dining to provide student-focused and customer-oriented service to the campus community. With more than 3.3 million visitors to the Unions annually, these spaces are the center of campus activity and the Michigan experience.
Position Summary:
The position provides administrative support to University Unions and facility support to Pierpont Commons. This position supports Pierpont Commons operations, providing high-quality customer service, responding to building inquiries, and providing functional management up to 20 Student Building Managers. The Administrative Operations Coordinator coordinates complex projects, processes, calendaring, and event details, and management of internal controls with the University Unions leadership team or their designee. The position provides customer service and operational support to Pierpont Commons services including the Mcard station.
To be successful in this role, you are comfortable working in a team-based organization and providing excellence in guest services and facility operations. The position reports to the Pierpont Commons Manager.
Responsibilities*
Administrative Support (40%)
  • Provide complex calendar management; maximize efficient use of University Unions leadership's time. Exercise independence, initiative, discretion, and judgment to analyze and prioritize complicated schedules; respond to frequent scheduling changes; screen the purpose of meeting requests.
  • Complete administrative assignments and cross-functional tasks as designated by leadership team members to promote core operational objectives and support the broader mission of University Unions.
  • Provide accurate information about meeting participants, meeting purposes, and supporting materials.
  • Coordinate the scheduling of complex meetings and retreats, including scheduling, drafting agendas, and documenting minutes and follow up items.
  • Coordinate University Unions meetings, events, and conferences, whether onsite, offsite, or virtual. This includes reserving locations, developing and disseminating communications, and arranging catering and technical needs.
  • Additionally, manage travel arrangements and host plans for invited guests.
  • Review incoming email, mail, phone and miscellaneous correspondence to determine priority, possible elevation or redirection, and distribution.
  • Compose correspondence with a high degree of confidentiality and discretion.
  • Assist University Unions' leadership with managing intricate processes and projects. Additionally, assist with internal controls, including manuals, presentations, spreadsheets, and data analytics. Other responsibilities include drafting donor thank you letters, documenting required compliance staff training, and assisting with staff searches.
  • Be the central telephone contact for the University Unions and Pierpont Commons.
  • Help manage the Office Space Allocation Committee (OSAC) process including customer support, communications, coordinating contract agreements, and providing operational logistics.
  • Maintain current knowledge of University policies and standard practice guides.

Facilities Support (40%)
  • Oversee Pierpont Commons main office operations to ensure responsive, student-centered service delivery and administrative support.
  • Be the Manager on Duty as assigned, responding to building and facility inquiries and problems.
  • Provide functional management to the Pierpont Commons 20 Student Building Managers and support all building operations in absence of the Pierpont Commons Manager.
  • Support Pierpont Commons operations, including inspection of building facilities, furniture, and equipment to determine maintenance and repair needs.
  • Provide high-quality customer service to faculty, staff and students, assisting with audio visual equipment, meeting room setup, and other general building inquiries.
  • Provide onsite support of all building operations in the absence of the Pierpont Commons Manager.
  • Provide and prepare materials, equipment, supplies, and information needed for meetings. Schedule rooms, set up and clean up, arrange video conferencing, any other necessary equipment. Greet visitors, take minutes and follow-up with attendees as needed.
  • Work closely with campus partners (e.g., Student Life Facilities, Wolverine Services, building tenants, North Campus academic schools and colleges).
  • Provide oversight and administrative support for the Mcard operation.
  • Control building door access through CCURE & building key access through key watcher system.
  • Help with the purchasing, inventory, and upkeep of event operations equipment, supplies and furnishings.

Financial Management (15%)
  • Assist the Pierpont Commons Manager with the Mcard station operation, including preparing financial reports, organizing supplies and processes, and training the 20 Student Building Managers to operate Mcard services.
  • Assist the Pierpont Commons Manager to ensure compliance with merchant terminal procedures and other financial processes.
  • Partner with the Treasurer's Office on Mcard station operations and compliance.
  • Support University Unions leadership team with budget reconciliation and other reports.
  • Prepare orders and inventory management of consumable office supplies.

Other (5%)
  • Additional responsibilities determined by the role.

Required Qualifications*
  • High School diploma or an equivalent combination of education and experience
  • Minimum of 4 years of related experience supporting and managing administrative responsibilities in a professional workplace
  • Minimum of 2 years of facility operations experience
  • Ability to work independently and as a team member to manage priorities and handle multiple, simultaneous assignments and deadlines while communicating status to multiple stakeholders

Desired Qualifications*
  • Bachelor's degree
  • High level of professionalism, judgment, and attention to detail.
  • Minimum of 5 years of experience with facility operations and/or coordinating complex projects
  • Proficient in computer software with an interest in continual learning (e.g., Google suite, teleconferencing software)
  • Experience with audio/visual equipment and software for meetings and events to meet customer needs with an interest in continual learning (e.g., Crestron)
  • Knowledge of University of Michigan policies and procedures
  • An understanding of and commitment to the college union philosophy in higher education

Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Additional Information
This role may have reporting obligations under Title IX and Clery.
Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.
Selected candidates whose start date is 4/1/2026 or after, will not be eligible for the university FY26-27 salary/merit plan unless otherwise notified.
Salary may vary depending on qualifications, experience, and education of the selected candidate.
Relocation will not be offered for this role.
#studentlife
Position Responsibilities Criteria:
  • Excellent communication, interpersonal, and organizational skills
  • Demonstrate an ability to problem solve and be adaptable in a fast-paced environment
  • Demonstrate an ability to manage multiple priorities and navigate change effectively
  • Ability to multitask, organize workload, attention to detail, and exercise discretion with sensitive and confidential information
  • Excellent judgment; ability to function productively in an ever-changing, fast-paced environment with numerous interruptions
  • Ability to work independently with a variety of confidential and highly-sensitive functions and make good decisions that reflect University policies, procedures and philosophies
  • Highly effective written and verbal communicator, including being approachable, and relationship-building with internal and external customers
  • Outstanding customer service and flexibility to meet diverse audience needs
  • Ability to work collaboratively across a complex university structure

Financial/Budgetary Responsibility:
Follow all department and University financial policies and procedures, ensuring appropriate revenue and expenditures as budgeted.
Working Conditions:
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (40 hours per week). Occasional evening and weekend on-call responsibilities may be required.
Physical Requirements:
Move, transport, or position items weighing up to 50 pounds
Direct Reports:
No direct reports. Functional supervision only of up to 20 Student Building Managers
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
279842
Working Title
Administrative Operations Coordinator
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Dsa University Union
Department
Unions-Administration
Posting Begin/End Date
7/10/2026 - 8/10/2026
Salary
$42,750.00 - $49,175.00
Career Interest
Administration

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About University of Michigan

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The University of Michigan (U-M), based in Ann Arbor, MI, US, is one of America's most esteemed institutions in higher education. Established in 1817, it presides in the industry of education and research, providing a range of services including undergraduate, graduate, and professional education programs. Complementing this is an extensive research activity that has significantly contributed to various fields, from healthcare to engineering, humanities to sports. Upholding its mission "to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values", U-M consistently ranks among the top universities globally, a testament to its tradition of excellence in learning and research, and a deep commitment to innovation and discovery.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Ann Arbor, MI, US

Year founded

1817

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