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Bookkeeping Associate Jobs in Rhode Island (NOW HIRING)

Meals on Wheels of RI

Finance Assistant

Providence, RI · On-site

$16 - $20/hr

Customer service Education and Experience * 1-2 years of experience in accounting or bookkeeping * Associates Degree or equivalent education/experience required. B.A. in accounting, business or a ...

Flagship Staffing Services

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Administrative Associate

Providence, RI · On-site

$24 - $26/hr

Maintain office supply inventory * Assist with basic bookkeeping tasks (AR/AP, petty cash tracking, etc.) * Handle occasional trips to the bank and post office * Provide general administrative ...

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All JobsBookkeeping Associate JobsBookkeeping Associate Jobs in Rhode Island

Bookkeeping Associate information

See Rhode Island salary details

$12

$23

$34

How much do bookkeeping associate jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for bookkeeping associate in Rhode Island is $23.80, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

Do you need an associate's degree to be a bookkeeping associate?

A bookkeeping associate typically does not require an associate's degree, but having one in accounting, finance, or a related field can improve job prospects and understanding of financial principles. Many employers prioritize relevant experience and skills with accounting software over formal education. Certifications like QuickBooks or bookkeeping courses can also be beneficial.

What is the difference between Bookkeeping Associate vs Accounting Clerk?

AspectBookkeeping AssociateAccounting Clerk
CredentialsHigh school diploma; some roles may prefer an associate degreeHigh school diploma; some roles may prefer an associate degree
Work EnvironmentOffice setting, handling financial recordsOffice environment, processing transactions and data entry
Employer & Industry UsageUsed in small to medium businesses, accounting firmsCommon in various industries, including corporate and non-profit
Primary ResponsibilitiesRecording financial transactions, data entry, basic reconciliationsProcessing invoices, data entry, maintaining financial records

Both roles involve handling financial data and require similar credentials, but a Bookkeeping Associate typically focuses more on recording and maintaining financial records, while an Accounting Clerk may handle a broader range of transactional tasks. They are often used interchangeably in small businesses, but the Bookkeeping Associate role emphasizes record accuracy and basic bookkeeping functions.

What are some common challenges faced by bookkeeping associates in managing multiple clients or accounts simultaneously?

Bookkeeping Associates often manage records for several clients or business units at once, which can make prioritizing tasks and maintaining accuracy challenging. Staying organized, adhering to deadlines, and ensuring that each account is balanced and compliant with regulations are key to success. Strong time management skills and familiarity with accounting software can help streamline workflows and reduce errors. Regular communication with clients and colleagues is also essential to clarify transactions and resolve discrepancies promptly.

What is an entry-level bookkeeping associate?

An entry-level bookkeeping associate is a beginner position responsible for recording financial transactions, maintaining accurate ledgers, and supporting accounting processes. The role typically requires basic knowledge of accounting software like QuickBooks and attention to detail, with minimal prior experience often sufficient. It serves as an entry point for those starting a career in accounting or finance.

What does a bookkeeping associate do?

A Bookkeeping Associate is responsible for recording and maintaining a company's financial transactions, including purchases, expenses, sales revenue, invoices, and payments. They ensure that records are accurate, up-to-date, and compliant with relevant laws and regulations. Bookkeeping Associates often use accounting software to manage data and may also assist in preparing financial reports or supporting audits. Their work helps businesses keep track of their financial health and make informed decisions.

What are the key skills and qualifications needed to thrive as a bookkeeping associate?

To thrive as a Bookkeeping Associate, you need strong attention to detail, solid math skills, and a foundational understanding of accounting principles, often supported by an associate degree or relevant coursework. Familiarity with accounting software such as QuickBooks or Xero, and proficiency in Microsoft Excel, are typically required. Excellent organizational skills, integrity, and effective communication help you manage financial records accurately and interact professionally with colleagues or clients. These skills are vital for ensuring accurate financial reporting, regulatory compliance, and smooth business operations.
What are the most commonly searched types of Bookkeeping jobs in Rhode Island? The most popular types of Bookkeeping jobs in Rhode Island are:
What cities in Rhode Island are hiring for Bookkeeping Associate jobs? Cities in Rhode Island with the most Bookkeeping Associate job openings:
Bookkeeping Associate jobs near you

Finance Assistant

Meals on Wheels of Rhode Island

Providence, RI • On-site

$20/hr

Full-time

Re-posted 26 days ago

Job description

Job Type
Full-time
Description
Organizational Overview
Meals on Wheels of Rhode Island (MOWRI) is a mission-driven organization dedicated to meeting the nutritional, safety, and social needs of Rhode Islanders so that they can maintain healthy and independent lifestyles. We believe food is medicine and that access to nutritious, appropriate meals and education plays a vital role in health, disease management, and overall well-being.
Summary
The Finance Assistant supports the day-to-day operations of the Finance Department to maintain accurate accounting records for analysis and reporting purposes. It also assists with related functions when needed such as business planning, budgeting, and administration. This is a full time, hourly position; Monday through Friday with core hours of 8:30 am - 4:00 pm; evenings and weekends as needed during high volume periods with advance notice provided.
Essential Duties and Responsibilities
  • Support development and donation administration by maintaining accurate donor records in Bloomerang, processing all cash/check/online gifts across program areas, preparing deposits, reconciling activity with bank transactions, categorizing revenue in QuickBooks Online, and generating weekly acknowledgment letters.
  • Manage daily banking and cashflow tasks including reviewing bank activity for irregularities, administering Positive Pay decisions, organizing all mail intake and outgoing correspondence, and ensuring timely preparation and classification of deposits.
  • Provide client and donor service by responding promptly and accurately to inquiries related to donations, payments, or billing issues.
  • Process accounts payable and accounts receivable by collecting and coding invoices in BILL, matching incoming payments to outstanding requests, monitoring AR aging, and maintaining complete, organized supporting documentation for grants and contracts.
  • Assist with monthly reconciliations and financial reviews by comparing bank transactions to the general ledger, preparing follow up items or adjustments, and supporting grant drawdowns with accurate backup (meal counts, invoices, timecards, etc.).
  • Maintain contract and procurement records including W9s, vendor agreements, insurance certificates, and ACH forms, while also tracking supply expenses, placing periodic supply orders, and ensuring alignment with contract budgets.
  • Support compliance, audit preparation, and documentation retention by organizing daily financial records, preparing materials for auditors, and following internal controls and regulatory requirements.
  • Coordinate finance department timelines by maintaining the annual and quarterly finance calendar and assisting the Finance Director and Finance Coordinator in meeting required deadlines.
  • Provide administrative support to the Finance Committee by serving as notetaker and preparing meeting minutes.

Requirements
Knowledge, Skills and Abilities
  • Commitment to Meals on Wheels of RI's mission & values
  • Ability to manage multiple projects and adjust workflow as needed to meet deadlines and goals
  • Timely communication between supervisor and other internal team members
  • Ability to work independently
  • Proficiency in QuickBooks Online
  • Strong communication skills with external clients and customers
  • Excellent organizational skills
  • Proficiency in Microsoft Office Suite
  • Valid driver's license & reliable transportation
  • Customer service

Education and Experience
  • 1-2 years of experience in accounting or bookkeeping
  • Associates Degree or equivalent education/experience required. B.A. in accounting, business or a related field a plus.
  • Understanding of Generally Accepted Accounting Principles (GAAP), OMB Uniform Grant Guidance and other body rules
  • Clear results of a background and motor vehicle record check

Work Environment
Work is performed in a building. The noise level in the work environment is usually moderate and the environment is sometimes fast paced. Protocol for safety and security is a priority. Occasional work after normal business hours. Must be able to drive to other locations such as external meetings, within the state.
Physical Demands
While performing the duties of this job, the team member is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Salary Description
$20

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