We are looking for a detail-oriented Billing Clerk to join our team in Spring, Texas in a Long-term Contract position. This role supports a specialized billing function and offers the opportunity to work closely with customer invoicing processes, internal business partners, and external client portals in a high-volume environment. The ideal candidate will bring strong accuracy, sound judgment, and the ability to learn complex billing requirements while contributing to smooth day-to-day operations in a hybrid work setting.
Responsibilities:
โข Create and submit customer invoices with a high level of accuracy, ensuring charges match contractual terms, pricing agreements, and supporting records.
โข Manage billing activity within customer-facing platforms such as OpenInvoice, Coupa, Ariba, and related internal systems used to track invoice status and documentation.
โข Investigate invoice exceptions by reviewing pricing, quantities, purchase order details, tax treatment, and other discrepancies, then coordinate with internal teams to resolve them promptly.
โข Respond to customer billing inquiries professionally and provide updates related to invoice corrections, purchase order revisions, and account-specific requirements.
โข Maintain organized and complete billing records to support reporting, audit readiness, and compliance with company procedures and customer expectations.
โข Partner with sales, account management, and accounting teams to confirm order details, validate billable information, and address adjustments tied to accounts receivable activity.
โข Apply working knowledge of sales tax requirements to help ensure invoices are processed correctly and in line with applicable rules.
โข Provide additional support on administrative tasks and special projects as needed, particularly in areas connected to billing operations and related financial processes.โข Prior experience in billing, invoicing, accounts receivable, or a closely related administrative support function.
โข Working knowledge of customer invoicing portals, including platforms such as OpenInvoice, Coupa, or Ariba.
โข Understanding of sales tax concepts and the ability to apply them within invoicing activities.
โข Strong attention to detail with the ability to identify errors, reconcile discrepancies, and maintain accurate records.
โข Effective written and verbal communication skills for interacting with customers and cross-functional internal teams.
โข Comfort working with billing systems, accounting tools, and computerized financial records in a fast-paced environment.
โข Ability to manage multiple priorities, learn specialized processes quickly, and adapt to shifting business needs.