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Billing Invoicing Coordinator Jobs (NOW HIRING)

Aston Carter

Billing Administrator

Naperville, IL · On-site

$23 - $24/hr

... coordinating with internal stakeholders. * Maintain and update the client database to ensure ... Proficiency in billing, invoicing, and basic accounting or accounts receivable processes.

Tarter Gate Company, LLC

Billing Specialist

Dunnville, KY · On-site

$16.50 - $22.25/hr

This position is responsible for managing invoicing, processing payments, and resolving any ... coordinating with internal departments and customers. * Process payments and update customer ...

Insight Global

Billing Analyst

Chattanooga, TN · On-site

$30 - $34/hr

Billing Coordinator Location: Chattanooga, TN Job Duration: 6-8 Month Contract, potential to ... Experience working with billing, invoicing, accounts receivable, or financial data * Experience ...

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How much do billing invoicing coordinator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for billing invoicing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

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Infographic showing various Billing Invoicing Coordinator job openings in the United States as of June 2026, with employment types broken down into 82% Full Time, 6% Part Time, 6% Temporary, and 6% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $54,607 per year, or $26.3 per hour.

Front Office & Billing Coordinator

Sterling, VA • On-site

Katsam Property Services
See more jobs at Katsam Property Servicesexternal

Full-time

Re-posted 27 days ago

Job description

Front Office & Billing Coordinator 

Gettier Commercial  •  Sterling, VA 

Department:  Executive Office / Administration 

Reports to:  Office Manager 

FLSA Classification:  Non-Exempt (Hourly) 

Schedule:  Monday–Friday, 8:00 AM – 4:00 PM, on-site 

Compensation:  $22.00 – $26.00/hour, commensurate with experience 

Position Summary 

The Front Office & Billing Coordinator is the welcoming face of the office and a key back-office contributor responsible for accurate, timely invoicing of completed field work. This is a blended role: roughly half front-office and administrative support, half billing and invoicing. The right person is equally comfortable greeting a visitor, keeping the office running smoothly, and owning the invoicing of night bulk trash, maintenance jobs, and completed day-operations work in QuickBooks. Reliability, discretion, and attention to detail are essential. 

Billing & Invoicing (Core Accountability) 

  • Invoice all completed work accurately and on time, including night bulk trash pickups, maintenance jobs, and completed work from the day-operations department. 

  • Enter, review, and reconcile billing data in QuickBooks; identify and resolve discrepancies before invoices are issued. 

  • Coordinate with operations staff to confirm job completion and capture all billable work. 

  • Support accounts-receivable follow-up and respond to routine billing questions. 

  • Assist with data entry and billing coordination in NetSuite as the company transitions systems. 

Front Office & Reception 

  • Greet, assist, and direct visitors in a polite, professional manner. 

  • Answer, screen, and route phone calls; take messages and maintain/distribute the staff phone roster. 

  • Receive and distribute incoming mail, packages, and courier deliveries; manage all outgoing mail. 

  • Announce vendor arrivals (e.g., Pro Shred) and assist with Friday catering lunches. 

Office Operations & Administrative Support 

  • Maintain office supply inventory: monitor stock, anticipate needs, and place/expedite orders. 

  • Ensure operation of office equipment (copiers, water dispenser, postage meter); coordinate repairs and maintain equipment inventory. 

  • Assist employees with copier use and email setup. 

  • Keep the coffee bar stocked and the area clean throughout the day. 

  • Assist the General Manager and Operations Director with scanning, projects, and other duties as assigned. 

  • Support Human Resources with pre-onboarding: welcome new hires, guide them through electronic pre-onboarding, collect completed forms, and assist with the employee self-service app. 

Required Qualifications 

  • QuickBooks experience (required). 

  • Strong time-management skills and the ability to prioritize in a fast-paced environment. 

  • Computer literacy: Microsoft Word, Excel, and Outlook; Guru and Slack a plus. 

  • Professionalism, discretion, and strict confidentiality. 

  • Clear, professional communicator; customer-service experience a plus. 

  • Positive, can-do attitude and a team-first orientation. 

Preferred Qualifications 

  • NetSuite experience. 

  • Bilingual (Spanish). 

  • Prior accounts-receivable or invoicing ownership in a services or trades environment. 

Additional Information 

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

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