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Billing Invoice Manager Jobs (NOW HIRING)

Aston Carter

Billing Administrator

Naperville, IL · On-site

$23 - $24/hr

Support accounts receivable activities by processing billing, invoice submissions, and related documentation. * Participate in and contribute to the company's lean management principles and ...

Roessel Joy

AR Coordinator

Boston, MA

$26 - $28/hr

Customer Billing & Invoice Management * Assist with the timely distribution of customer invoices. * Submit invoices through customer billing portals and monitor invoice status. * Respond promptly to ...

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Billing Invoice Manager information

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$38K

$75.5K

$123K

How much do billing invoice manager jobs pay per year?

As of Sep 11, 2026, the average yearly pay for billing invoice manager in the United States is $75,505.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,500.00 and $85,000.00 per year, depending on experience, location, and employer.

What does a Billing Invoice Manager do?

A Billing Invoice Manager oversees the billing and invoicing processes within an organization. They ensure that invoices are generated accurately and sent to clients on time, manage accounts receivable, and handle any discrepancies or disputes related to billing. Additionally, they work closely with accounting and finance teams to maintain accurate financial records and may implement policies to improve billing efficiency. Their role is crucial in ensuring smooth cash flow and maintaining strong client relationships.

How does a Billing Invoice Manager typically collaborate with other departments to ensure accurate and timely invoicing?

A Billing Invoice Manager regularly works closely with departments such as sales, customer service, and finance to gather accurate billing information, resolve discrepancies, and ensure invoices are generated and sent on schedule. This role often facilitates communication between teams to clarify contract terms or pricing details, helping prevent errors that could delay payments. Effective collaboration ensures a smooth billing process, enhances customer satisfaction, and supports the company’s cash flow objectives.

What are the key skills and qualifications needed to thrive as a Billing Invoice Manager, and why are they important?

To thrive as a Billing Invoice Manager, you need a solid background in accounting or finance, strong attention to detail, and experience with invoicing processes, often supported by a relevant degree or certification. Familiarity with financial software such as QuickBooks, SAP, or Oracle, as well as proficiency in Excel, is typically required. Strong organizational skills, leadership, and effective communication are essential for managing teams and resolving billing discrepancies. These skills ensure accurate billing, timely revenue collection, and smooth financial operations within the organization.

What is the difference between Billing Invoice Manager vs Billing Coordinator?

AspectBilling Invoice ManagerBilling Coordinator
CredentialsTypically requires experience in billing systems, accounting, or finance; certifications like Certified Billing & Coding Specialist (CBCS) are commonSimilar credentials; often entry-level or associate-level certifications in billing or finance
Work EnvironmentWorks in finance or accounting departments, managing invoicing processes and teamsWorks in billing departments, supporting invoice processing and data entry
Employer & IndustryFound in healthcare, utilities, and service industriesCommon in healthcare, retail, and service sectors
Search & Comparison IntentPeople compare roles to understand managerial responsibilities and scopePeople compare roles to find entry-level billing support positions

The Billing Invoice Manager oversees billing processes and manages teams, requiring more experience and certifications. The Billing Coordinator handles invoice support tasks, often in entry-level roles. Both roles are essential in billing operations but differ in responsibility and seniority.

What states have the most Billing Invoice Manager jobs?

States with the most job openings for Billing Invoice Manager jobs include:

What are popular job titles related to Billing Invoice Manager jobs?

For Billing Invoice Manager jobs, the most frequently searched job titles are:

Infographic showing various Billing Invoice Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $75,505 per year, or $36.3 per hour.

Coordinator, Billing Specialist

Lexington, SC

Whaley Foodservice
Restaurants • 201 - 500 employees
Learn more about Whaley Foodserviceexternal

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 11 days ago

Whaley Foodservice rating

8.1

Company rating: 8.1 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

Job description

POSITION SUMMARY:

The Coordinator, Billing Specialist provides administrative and operational support for service billing and invoice processing. This role reviews completed service activity and supporting documentation, prepares and submits accurate invoices, monitors billing queues and account activity, and helps resolve incomplete, delayed, or disputed billing items.

The position works closely with branch employees, service operations, customers, and Finance & Accounting to ensure billing is complete, accurate, timely, and consistent with customer agreements and internal processes. Success in this role requires strong attention to detail, organization, data-entry accuracy, problem solving, and responsive customer service.

MAJOR RESPONSIBILITIES:
 Billing & Invoice Processing
  • Review completed service calls, work orders, and related documentation for billing readiness, accuracy, and completeness.
  • Verify labor, materials, travel, rates, purchase orders, customer information, and other billable details before invoicing.
  • Prepare and submit service invoices accurately and within established timelines.
  • Apply customer-specific billing instructions, pricing terms, tax information, and required supporting documentation.
  • Maintain accurate records of invoice activity, status, supporting documents, and follow-up actions.
  • Process billing adjustments, corrections, credits, or rebills in accordance with established approval requirements.
Account Review & Issue Resolution
  • Monitor assigned billing queues, account activity, and exception reports to identify outstanding or delayed items.
  • Research billing discrepancies and obtain missing information from the appropriate branch, service, customer, or internal resource.
  • Correct and resubmit invoices that are incomplete, rejected, returned, or placed on hold.
  • Respond to routine billing questions and route complex account, pricing, tax, or collection matters to the appropriate resource.
  • Follow through on open billing issues and document resolution status through completion.
Service & Administrative Coordination
  • Partner with branch employees and service operations to obtain information needed to complete invoicing or resolve discrepancies.
  • Compile, organize, file, and retain billing documentation and records in accordance with established practices.
  • Perform accurate and timely data entry across service management, billing, and business systems.
  • Provide general administrative support to promote efficient department operations and timely service to internal and external partners.
Data Quality & Process Compliance
  • Follow established billing procedures, customer requirements, approval controls, and documentation standards.
  • Protect confidential customer, pricing, and financial information and use sound judgment when handling sensitive records.
  • Identify recurring billing issues and communicate opportunities to improve accuracy, timeliness, or workflow efficiency.
  • Maintain professional working relationships with internal and external business partners.
  • Perform other duties as assigned.
    Education & Experience
    Required
    • Associate degree or an equivalent combination of education and relevant experience.
    • Minimum of two (2) years of experience in billing, invoicing, accounts receivable support, or an administrative environment requiring strong organization and attention to detail.
    • Demonstrated experience reviewing documentation, entering financial or operational data, and resolving discrepancies.
    • Strong data-entry experience and proficiency with common business applications.
    Preferred
    • Experience processing service invoices or supporting accounts receivable operations.
    • Experience with service management, billing, accounting, or ERP systems.

    Experience working in a service, repair, field operations, or multi-location organization

    Required Skills
    • Attention to detail and data-entry accuracy
    • Billing and invoice processing
    • Organization and record management
    • Time management and prioritization
    • Problem solving and deductive reasoning
    • Written and verbal communication
    • Customer service and follow-through
    • Multitasking and administrative coordination
    • Team collaboration
    Technical Skills
    • Microsoft Office Suite, including Excel and Outlook
    • Microsoft Teams and OneDrive
    • Service management, billing, accounting, or ERP systems
    • Customer billing portals and internet-based business applications
    • Basic understanding of invoice documentation and accounts receivable processes
       
      WORKING/ENVIRONMENTAL CONDITIONS:
       
      • Well-lit, open office environment.
        We Offer:
        • Competitive Salary
        • 401k & Profit Sharing
        • Paid Holidays & Vacation
        • Medical & Dental Benefits
        • Short-Term Disability
        • Long-Term Disability Insurance (company paid)
        • Life Insurance (company paid)

                                          COME HOME TO WHALEY!!
                     Visit the Whaley career site to find your place to grow.
                                 www.whaleyfoodservice.com/careers            

        Whaley Foodservice is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.     
         

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