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Bid Coordinator Jobs in Indiana (NOW HIRING)

US Foods

Bid Coordinator

Fishers, IN · On-site

$22 - $24/hr

At US FOODS , we are seeking a Bid Coordinator who is eager to realize their potential, grow professionally, and become valued a member of our family. Pay Range: $22.00 - $24.00 per hour As one of ...

Socket.dev

Sales Project Coordinator

Fishers, IN · On-site

$50 - $75/hr

Bid Phase: Review Job (Reed & Dodge) reports. Perform initial specification review. Transmit ... Project Coordination/Support: Support customers and principals by coordinating communication and ...

Homer Companies

Project Coordinator-IN

Anderson, IN

$50K/yr

Project Coordinator- IN Position: Project Coordinator- Full Time Department: Homer Tree Service ... Execute bid books * Manage team goals, project schedules, and information flow * Handle project ...

Homer Companies

Be Seen First

Project Coordinator-IN

Anderson, IN · On-site

$50K/yr

Project Coordinator- IN Position: Project Coordinator- Full Time Department: Homer Tree Service ... Execute bid books * Manage team goals, project schedules, and information flow * Handle project ...

M. J. Electric, LLC

Project Coordinator

Chesterton, IN · On-site

About this Role - Project Coordinator We are looking for a talented Project Coordinator who has a ... bid development. What You'll Do - Ensure project engineering activities comply with company and ...

Custom Home Medic

Design and Project Coordinator

Carmel, IN · On-site

$50K - $65K/yr

Monitoring past bid results to maximize contracts obtained * Reviewing contracts for compliance with proposals * Work closely with other estimators, field superintendents and installation managers to ...

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Bid Coordinator information

See Indiana salary details

$25.7K

$58.8K

$80.4K

How much do bid coordinator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for bid coordinator in Indiana is $58,817.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,700.00 and $73,300.00 per year, depending on experience, location, and employer.

What does a bid coordinator do?

A Bid Coordinator is responsible for managing and organizing the process of preparing and submitting bids or proposals for projects, typically in industries like construction, engineering, or procurement. They coordinate with various teams to gather necessary information, ensure compliance with client requirements, and meet strict deadlines. Their role is crucial in ensuring that all documentation is accurate, complete, and submitted on time to maximize the chances of winning contracts.

What are the key skills and qualifications needed to thrive as a bid coordinator?

To thrive as a Bid Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of the bid or tender process, often supported by a degree in business, administration, or a related field. Familiarity with bid management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent written communication, time management, and the ability to collaborate effectively across teams are standout soft skills in this role. These competencies ensure the timely and accurate submission of high-quality bids, directly impacting an organization's ability to win new business.

What are the typical challenges faced by a bid coordinator during the proposal process?

Bid Coordinators often juggle tight deadlines and must coordinate input from multiple departments, such as sales, legal, and technical teams. Managing last-minute changes and ensuring all bid documentation is accurate and compliant with client requirements can be challenging. Effective communication and strong organizational skills are essential to keep the process on track, especially when working on several bids simultaneously. Building strong working relationships with team members helps streamline collaboration and ensures high-quality submissions.

What is the role of a bid coordinator?

A bid coordinator manages the preparation and submission of bids or proposals for projects or contracts. They coordinate with various departments to gather necessary information, ensure compliance with requirements, and meet deadlines, often using tools like bid management software. Their role is essential in securing new business opportunities and requires strong organizational and communication skills.

What skills do you need to be a bid coordinator?

A bid coordinator needs strong organizational and project management skills to handle multiple proposals efficiently. Excellent communication, attention to detail, and proficiency with document management tools or software are essential for preparing accurate bids and coordinating with teams.

What are the most commonly searched types of Bid jobs in Indiana?

The most popular types of Bid jobs in Indiana are:

What are popular job titles related to Bid Coordinator jobs in Indiana?

For Bid Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Bid Coordinator jobs in Indiana look for?

The top searched job categories for Bid Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Bid Coordinator jobs?

Cities in Indiana with the most Bid Coordinator job openings:

Bid Coordinator jobs near you
Infographic showing various Bid Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $58,817 per year, or $28.3 per hour.

Bid Coordinator

US Foods

Fishers, IN • On-site

$22 - $24/hr

Full-time

Medical, Life, Retirement, PTO

Posted 11 days ago

US Foods rating

7.8

Company rating: 7.8 out of 10

Based on 243 frontline employees who took The Breakroom Quiz

89th of 366 rated logistics

Job description

Join Our Community of Food People!

JOIN OUR TEAM! 

Ready to build a career with a company that’s leading the foodservice industry? 
At US FOODS, we are seeking a Bid Coordinator who is eager to realize their potential, grow professionally, and become valued a member of our family.  

Pay Range: $22.00 - $24.00 per hour  

As one of the largest food distributors, US FOODS boasts a culture built on promotion from within, comprehensive training programs, and an unwavering commitment to continuous improvement.  

What We Offer:  
  • Benefits Day 1!
  • A company culture where YOU MATTER, and hard work is duly recognized.
  • Competitive compensation and benefits packages are designed to respect and reward our employees' dedication and effort.  
  • Service recognition and employee rewards.  
  • Excellent leadership opportunities.  

Shift Schedule:  
Monday - Friday
8:00AM - 5:00PM

Main Ingredients of the Role:
  • Opens, date stamps, sorts, and distributes bid requests.
  • Organizes bids by due date.
  • Notifies appropriate parties of bid awards.
  • Establish and maintain permanent bid files.
  • Maintain and update bid log.
  • Run usage reports for bill back negotiations. 
  • Answers telephone and provides information/assistance or routes caller to appropriate staff member.
  • Takes phone or fax messages and delivers to appropriate individual or file.
  • Makes follow-up phone calls to brokers/suppliers as requested.
  • Composes and types routine correspondence, RFP response Documents,  and memoranda. 
  • Compiles and types statistical reports including tables and text using spreadsheet (Excel)  software.
  • Assists Bid/Contract Dept. with monitoring office supplies.
  • Makes copies, collates, and staples materials as requested.
  • Establishes and maintains permanent files; files and retrieves files as requested.
  • Prepare and process bid requests and bid awards.
  • Run weekly, monthly, and quarterly reporting and send to appropriate individuals.
  • Maintains nutritional book updated as we get new data.
  • Work with vendors/brokers to get new items added to existing bill backs or allowances.
  • Provide information when needed to end-users. 
  • Offers clerical support to the School Commodity Specialist as needed.
  • Performs other related duties as required by Bid/Contract Management staff.
  • Assist with maintaining and tracking USDA Commodity Inventory and customer/state reporting.

Knowledge, Skills, Abilities and Equipment:
  • Knowledge of office procedures and methods including telephone communications, office systems, and record keeping.
  • Knowledge of business communication, including style and format of letters, spreadsheets, etc.
  • Skill to use a personal computer and various software packages. 
  • Proficient computer skills using Microsoft office software.  Advanced knowledge of Excel is helpful. 
  • Ability to establish priorities, work independently, and proceed with objectives with limited supervision.
  • Ability to handle and resolve recurring problems.
  • Experience in the operation of a PC.
  • Ability to accurately operate a 10-key calculator.
  • Professional appearance: grooming and dress consistent with desired corporate image.
  • Prompt and regular attendance at work.

SUPERVISION: None
RELATIONSHIPS:
  • Internal: Sales Associates, department staff, Support Office staff
  • External: Customers

What You Bring to the Table: Education/Training: High School diploma or GED required.
Related Experience:
  • Contract and customer agreement, pricing experience preferred.
  • Strong Excel experience.
  • Strong verbal and written communication skills.
  • Ability to work independently with minimal supervision.
  • Detail orientation.
  • Ability to exercise sound judgment and discretion.

Knowledge/Skills/Abilities:
  • Must possess good analytical and problem solving skills and strong organizational skills; must be detail oriented with ability to maintain accurate records with ability to meet deadlines.
  • Must be able to use computer applications including Microsoft Word, Excel and Outlook is required.
  • Good financial analysis skills required.
  • Must possess strong interpersonal and communication skills for working cooperatively with individuals at all levels both within USF as well as with our customers.

Physical Requirements: 
  • Repeated hand and wrist movement in data entry.
  • Must be able to sit and/or stand during 8 hour shift.
  • Must have ability to withstand long periods of time working at personal computer.
  • Lifting up to 10 lbs while handling office supply orders.

At US Foods®, we are committed to Total Rewards that respect and reward our associates for their dedication and hard work.

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between $22.00 - $24.00 per hour.

What US Foods employees say

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About US Foods

Sourced by ZipRecruiter

US Foods® is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With nearly 28,000 employees and more than 70 locations, we provide our customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions.

Industry

Food services and drinking places

Company size

10,000+ Employees

Headquarters location

Rosemont, IL, US

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