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Back Office Manager Jobs in Ladera Ranch, CA (NOW HIRING)

Medix

Back Office MA

Fallbrook, CA · On-site

$23 - $25/hr

Prepare and manage 8 patient exam rooms and 1 procedure room to ensure optimal patient flow for providers seeing 25-27 patients per day. * Perform routine back-office clinical duties, including EKGs ...

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Back Office Manager information

See Ladera Ranch, CA salary details

$27.1K

$54.7K

$82.4K

How much do back office manager jobs pay per year?

As of Aug 13, 2026, the average yearly pay for back office manager in Ladera Ranch, CA is $54,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $62,700.00 per year, depending on experience, location, and employer.

What are some common challenges faced by back office managers, and how can they be addressed?

Back Office Managers often face challenges such as coordinating between multiple departments, ensuring compliance with company procedures, and managing high volumes of administrative tasks. Effective communication and strong organizational skills are crucial to overcoming these obstacles. Implementing clear processes, leveraging technology for workflow automation, and regularly training staff can help streamline operations and reduce errors. Building strong relationships with front office teams also ensures smoother collaboration and better overall efficiency.

What is the difference between Back Office Manager vs Customer Service Manager?

AspectBack Office ManagerCustomer Service Manager
Primary FocusOverseeing administrative, operational, and support functions behind the scenesManaging customer interactions, support teams, and client satisfaction
Required SkillsAdministrative skills, process management, organizational skillsCommunication, problem-solving, customer relationship management
Work EnvironmentOffice-based, internal departmentsCustomer-facing, call centers, support centers
Common CertificationsBusiness administration, project managementCustomer service certifications, CRM training

The Back Office Manager primarily handles internal operations and administrative tasks, ensuring smooth backend processes. In contrast, the Customer Service Manager focuses on managing customer interactions and satisfaction. Both roles require strong organizational and communication skills but serve different functions within a company.

What are the key skills and qualifications needed to thrive as a back office manager, and why are they important?

To thrive as a Back Office Manager, you generally need strong organizational abilities, analytical skills, and experience in administration or finance, often supported by a relevant degree. Familiarity with ERP systems, database management, and proficiency in Microsoft Office Suite are typically required, and certifications in operations or project management can be advantageous. Excellent communication, leadership, and problem-solving skills help a Back Office Manager coordinate teams and drive process improvements. These skills ensure efficient operations, support for front-office staff, and the overall effectiveness of business processes.

What is a back office manager?

A Back Office Manager is responsible for overseeing the administrative and support functions of a company, such as data management, accounting, compliance, and human resources. They ensure that the back-end operations run smoothly to support the front office and overall business activities. Back Office Managers supervise staff, implement efficient processes, and maintain accurate records to help the organization function effectively. Their work is crucial for ensuring that business operations are compliant, organized, and efficient.

Is a back office manager a good career path?

A back office manager oversees administrative and support functions within an organization, often requiring strong organizational, leadership, and communication skills. It can be a stable career with opportunities for advancement into senior management roles, especially with experience and relevant certifications. The role typically involves managing teams, implementing processes, and using tools like enterprise resource planning (ERP) systems.

What job categories do people searching Back Office Manager jobs in Ladera Ranch, CA look for?

The top searched job categories for Back Office Manager jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Back Office Manager jobs?

Cities near Ladera Ranch, CA with the most Back Office Manager job openings:

Back Office Manager jobs near you
Infographic showing various Back Office Manager job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 16% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $54,721 per year, or $26.3 per hour.

Back Office MA

Medix

Fallbrook, CA • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 9 days ago

Job description

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.
Job Summary
Our client is looking for a dedicated Back Office Manager to join their dynamic clinical environment. The primary responsibilities include providing seamless support to 2-4 providers in a high-volume clinical setting, managing patient exam and procedure rooms, performing routine back-office clinical duties, administering injections, and assisting with in-office procedures. This role requires collaboration with a back-office clinical team to maintain high patient care standards.
Responsibilities / Job Duties
  • Float seamlessly between 2-4 providers in a high-volume clinical environment (50-80+ patients daily across the clinic).
  • Prepare and manage 8 patient exam rooms and 1 procedure room to ensure optimal patient flow for providers seeing 25-27 patients per day.
  • Perform routine back-office clinical duties, including EKGs, ear lavages, urinalysis, and vaccine administration.
  • Safely administer routine injections, including Toradol, B12, and various antibiotics.
  • Assist providers with minor in-office procedures, including setup, sterile field management, and post-procedure room sanitization.
  • Collaborate with a 6-person back-office clinical team to maintain high patient care standards and a supportive team culture.

Minimum Education and Experience Qualification Requirements
Education
  • Medical Assistant Diploma or Certificate from an accredited institution.

Qualifications
  • Hands-on experience navigating and documenting in Epic EMR in a fast-paced environment.
  • Proven ability to safely administer intramuscular, subcutaneous, and intradermal injections and immunizations.
  • Demonstrated ability to float between multiple providers and room setups without sacrificing patient care quality.
  • Warm, personable bedside manner with strong communication skills to interact effectively with patients and clinical staff.

Experience
  • 1+ years of experience as a Back Office Medical Assistant (open to entry-level candidates with strong clinical training and exceptional soft skills).

Skills
  • EMR Proficiency.
  • Clinical Knowledge.
  • Adaptability and Interpersonal Skills.

Schedule / Shift
Monday-Friday, 8am-5pm
Benefits
  • Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
  • Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
  • 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
  • Short Term Disability Insurance.
  • Term Life Insurance Plan.

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we're dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
Any required state or Joint Commission training is compensated at the state or local minimum wage rate.
* As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
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About Medix Staffing Solutions

Sourced by ZipRecruiter

Since 2001, we’ve been dedicated to helping you achieve your goals. Medix was created to become a leading provider of workforce solutions for clients and candidates across the healthcare and life sciences industries. Today, we are that leader. Headquartered in Chicago, we have 23 offices across the United States, and staff talent around the world. Medix is committed to fulfilling our core purpose as an organization: to positively impact the lives of our talent, clients, and teammates through employment, philanthropy, and opportunity. The combination of purpose and values has nurtured our thriving culture that encourages our internal team to excel at work and in everyday life.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Chicago, IL, US

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