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Medical Office Assistant Jobs in Ladera Ranch, CA

Peregrine Team

Front Office Assistant

Irvine, CA · On-site

$25 - $26/hr

About the Role Irvine, California, United States (On-site) Onsite | Monday-Friday, 8AM-5PM We are seeking a Front Office Assistant to support a busy specialty medical practice in Irvine, CA. This ...

Master Wash Inc.

Be Seen First

Office Assistant

Santa Ana, CA · On-site

$20 - $25/hr

Office Assistant Job Summary We are seeking a detail-oriented, organized, and dependable Office Assistant to support our team with daily administrative and clerical responsibilities. The ideal ...

The Management Trust

OFFICE ASSISTANT

Irvine, CA · On-site

$19/hr

Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time Salary: $19.00/Hourly COMPANY PROFILE: The Management Trust is a community association management ...

Tustin Holistic Health

Office Assistant

Tustin, CA · On-site

$14 - $20/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences mainly emails

Tustin Holistic Health

Office Assistant

Tustin, CA · On-site

$14 - $20/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences mainly emails

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

EMPRO US

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Office Assistant

Irvine, CA · On-site

$20 - $22/hr

We are seeking a detail-oriented Office Assistant to support our large team with essential administrative tasks. Reporting to the Office Manager, you will play a key role in maintaining smooth office ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

Special

Office Assistant

Orange, CA · On-site

$19 - $20/hr

The Office Assistant is responsible for front desk management, administrative tasks, and coordination of office logistics in our corporate office. This role includes greeting visitors, handling ...

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All JobsMedical Office JobsMedical Office Assistant JobsMedical Office Assistant Jobs in Ladera Ranch, CA

Medical Office Assistant information

See Ladera Ranch, CA salary details

$27.6K

$42.8K

$55.8K

How much do medical office assistant jobs pay per year?

As of Aug 24, 2026, the average yearly pay for medical office assistant in Ladera Ranch, CA is $42,823.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,300.00 and $46,800.00 per year, depending on experience, location, and employer.

What is a medical office assistant?

Medical Office Assistants are healthcare professionals who perform administrative and clerical tasks in medical settings such as clinics, hospitals, and doctors' offices. Their duties typically include scheduling appointments, managing patient records, billing and insurance processing, and providing customer service to patients. They play a crucial role in ensuring the smooth operation of a medical office by supporting both healthcare providers and patients. Strong organizational skills, attention to detail, and the ability to handle confidential information are important qualities for this role.

What does a medical office assistant do?

As a medical office assistant, you are responsible for all the administrative tasks that are needed to run a medical practice. You answer phones and schedule appointments, update patient records, file test results, provide records to patients, and file billing and insurance claims. You also complete general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a medical office assistant, and why are they important?

To thrive as a Medical Office Assistant, you generally need knowledge of medical terminology, administrative procedures, and a certificate or diploma in medical office administration. Familiarity with electronic health record (EHR) systems, billing software, and scheduling tools is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help you manage patient interactions and office workflow efficiently. These skills and qualities are crucial for ensuring smooth healthcare operations, accurate record-keeping, and positive patient experiences.

What are some common challenges medical office assistants face when managing patient appointments and records?

Medical Office Assistants often encounter challenges such as balancing a high volume of patient appointments, ensuring accurate data entry in medical records, and coordinating schedules among multiple healthcare providers. They must remain detail-oriented and organized to prevent scheduling conflicts and maintain patient confidentiality. Effective communication with both patients and medical staff is crucial for resolving issues promptly and ensuring a smooth workflow in the office.

What is the difference between Medical Office Assistant vs Medical Receptionist?

AspectMedical Office AssistantMedical Receptionist
CredentialsCertifications often required or preferredTypically no formal certification required
ResponsibilitiesAdministrative tasks, patient intake, basic clinical supportFront desk duties, appointment scheduling, patient greeting
Work EnvironmentClinics, medical offices, healthcare facilitiesReception areas, clinics, hospitals
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical offices, clinics, hospitals

While both roles involve front-line patient interaction, Medical Office Assistants have broader responsibilities including administrative and basic clinical support, often requiring certifications. Medical Receptionists primarily handle front desk duties like scheduling and greeting patients. Both roles are essential in healthcare settings but differ in scope and qualifications.

Is it worth becoming a medical office assistant?

A medical office assistant is a valuable role that involves administrative tasks, patient communication, and basic clinical support in healthcare settings. The position often requires certification or training, offers steady employment, and provides opportunities for career advancement in healthcare administration.

Which medical office assistant job pays the most?

Senior medical office assistants, especially those with specialized skills or certifications, tend to earn the highest salaries in the field. Factors such as experience, location, and working in specialized healthcare settings can also influence pay rates.
More about Medical Office Assistant jobs

What are the most commonly searched types of Medical Office jobs in Ladera Ranch, CA?

The most popular types of Medical Office jobs in Ladera Ranch, CA are:

What are popular job titles related to Medical Office Assistant jobs in Ladera Ranch, CA?

For Medical Office Assistant jobs in Ladera Ranch, CA, the most frequently searched job titles are:

What job categories do people searching Medical Office Assistant jobs in Ladera Ranch, CA look for?

The top searched job categories for Medical Office Assistant jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Medical Office Assistant jobs?

Cities near Ladera Ranch, CA with the most Medical Office Assistant job openings:

Medical Office Assistant jobs near you
Infographic showing various Medical Office Assistant job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,823 per year, or $20.6 per hour.

Front Office Assistant

Peregrine Team

Irvine, CA • On-site

$25 - $26/hr

Contractor

Re-posted 21 days ago

Job description

Peregrine Team is hiring a Front Office Assistant in Irvine, CA. This position is a full-time, contract position with full benefits and competitive pay.
About the Role
Irvine, California, United States (On-site)
Onsite | Monday-Friday, 8AM-5PM
We are seeking a Front Office Assistant to support a busy specialty medical practice in Irvine, CA. This role is fully focused on front office and patient administrative support, ensuring smooth daily clinic operations and an excellent patient experience.
Key Responsibilities
  • Answer incoming phone calls and respond to patient inquiries professionally
  • Schedule and coordinate patient appointments and provider calendars
  • Perform patient check-in and front desk reception duties
  • Verify patient insurance eligibility and coverage prior to visits
  • Coordinate scheduling across providers and clinical staff to ensure efficient patient flow
  • Room patients (non-clinical support only; no vitals or clinical intake responsibilities)
  • Maintain accurate documentation in the EMR system and patient scheduling platform
  • Support general administrative duties as needed to keep front office operations running smoothly

Qualifications
  • 1-2 years of front office or medical office experience preferred
  • Experience in a specialty practice or fast-paced clinic environment strongly preferred
  • NextGen experience strongly preferred
  • Strong communication and customer service skills
  • Comfortable multitasking in a high-volume patient setting
  • Reliable, professional, and team-oriented

Email your resume to [email protected] ASAP or apply here for consideration.
Peregrine Team logo

About Peregrine Team

Sourced by ZipRecruiter

Our Vision I started Peregrine Team with superior customer service and quality in mind. Going back to the basics. My team exists to challenge the lazy, idle and often sloppy recruiting and staffing teams out there. We see agency after agency spending less time with the people, not caring about what individuals are looking for when making a career move. Sourcing top talent is not easy in the current environment, but listening and caring about others will create trust, lasting partnerships and overall success. Whether you are looking for a job or looking for talent, we can help manage the process. We are a team of hunters, able to find and hire quality experienced professionals for any organization. We primarily specialize in placement of professionals in the Healthcare & Life Science space, but will take on any challenge. We simply do things differently.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Orange County, CA, US

Year founded

2021

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