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Back Office Assistant Jobs in Springfield, IL (NOW HIRING)

Elara Caring

Physical Therapy Assistant - PTA

Springfield, IL · On-site

$27.75 - $36.75/hr

... changes in status back to Physical Therapist. * Adheres to the State Practice Act Guidelines ... Able and willing to travel within branch/office coverage area. * Must have a dependable vehicle ...

Elara Caring

Physical Therapy Assistant - PTA

Chatham, IL · On-site

$28.25 - $37.25/hr

... in status back to Physical Therapist. • Adheres to the State Practice Act Guidelines. • ... branch/office coverage area. • Must have a dependable vehicle, valid driver's license, and ...

Elara Caring

Physical Therapy Assistant - PTA

Taylorville, IL · On-site

$26.75 - $35.25/hr

... in status back to Physical Therapist. • Adheres to the State Practice Act Guidelines. • ... branch/office coverage area. • Must have a dependable vehicle, valid driver's license, and ...

Elara Caring

Physical Therapy Assistant - PTA

Divernon, IL · On-site

$27.75 - $36.50/hr

... in status back to Physical Therapist. • Adheres to the State Practice Act Guidelines. • ... branch/office coverage area. • Must have a dependable vehicle, valid driver's license, and ...

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Back Office Assistant information

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How much do back office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for back office assistant in Springfield, IL is $20.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $22.16 per hour, depending on experience, location, and employer.

What is a back office assistant?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

What are the key skills and qualifications needed to thrive as a back office assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What are some common challenges faced by back office assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

How much is the salary of a back office assistant?

The salary of a back office assistant typically ranges from $25,000 to $45,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Skills in administrative tasks, data entry, and familiarity with office software are often required.

What are the most commonly searched types of Back Office jobs in Springfield, IL?

The most popular types of Back Office jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Back Office Assistant jobs?

Cities near Springfield, IL with the most Back Office Assistant job openings:

Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in Springfield, IL as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,988 per year, or $20.2 per hour.

Restaurant Office Administrator

Springfield, IL • On-site

Cooper's Hawk
Restaurants
Learn more about Cooper's Hawkexternal

$44K - $54K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Cooper's Hawk rating

5.9

Company rating: 5.9 out of 10

Based on 115 frontline employees who took The Breakroom Quiz

51st of 89 rated restaurants

Job description

ROA Compensation range is $44,000-$54,000/year + 10% bonus potential.
The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity.
As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests.
What You Will Get
  • 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events
  • Monthly Complimentary Wine Tasting for Two
  • Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount
  • 401(k) with Company Match
  • Health & Flexible Savings Accounts- Health and Dependent Care
  • Long-Term Disability; Voluntary Short-Term Disability
  • Basic Life and AD&D Insurance (with option to purchase additional coverage)
  • Paid Parental Leave
  • Paid Time Off
  • Access to Team Member Relief Program
  • Wellness and Mental Health Support
  • "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services
  • Team Member Rewards, Milestone Recognition and Referral Bonuses
  • Career Development Opportunities

How You Will Succeed
Show Up Ready: Come prepared, stay sharp, and start strong .
  • Oversee and maintain all back-office procedures and administrative systems
  • Track and manage marketing collateral, office supplies, and uniform inventory
  • Manage gratuity systems and daily cash reconciliation
  • Prepare and process invoices using the Crunchtime system
  • Maintain daily Wine Club Membership data entry and support reservation system

Own What You See: Take responsibility, jump in, and do what needs to be done.
  • Handle booking and execution of all private events
  • Process vacation requests and payroll-related matters
  • Support Team Members with policy, payroll, and benefits questions
  • Assist with screening applications and processing employment paperwork
  • Maintain back-office organization, cleanliness, and security
  • Track health and safety certifications and ensure required postings are up to date

Stay in Sync: Communicate often, move with your team, and keep service flowing .
  • Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures
  • Train and support the Office Assistant to act as a weekend/vacation backup
  • Attend meetings and provide updates on administrative and event-related matters
  • Coordinate with kitchen and management teams to ensure event timelines are met

Make It Personal: Be genuine, listen well, and tailor the experience .
  • Answer phone calls and assist Guests with professionalism and care
  • Conduct post-event follow-ups to ensure Guest satisfaction
  • Retrieve and verify custom event décor and amenities to meet Guest expectations
  • Represent Cooper's Hawk values and create a respectful, positive, and professional work environment

Add a Touch: Go beyond the expected to create memorable moments .
  • Coordinate monthly Wine Club events and private dining experiences
  • Maintain banquet materials and supplies to ensure flawless event execution
  • Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite
  • Celebrate milestones and support a culture of hospitality and excellence

What You Will Bring
  • Must represent Cooper's Hawk values
  • Six months of supervisory experience
  • Minimum age requirement of 21 years
  • Cash handling experience
  • One year of event planning experience required
  • Organized s elf-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision
  • Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers
  • Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail
  • Is team-focused, has a commitment to creating Community with team members and guests
  • Enjoys working with people and enthusiastic about corporate and social event management
  • Has excellent analytical and problem-solving skills
  • Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English
  • Demonstrates financial and business acumen and strong intrapersonal skills
  • Is proficient in Microsoft Office Suite
  • Preferred certifications include ServSafe and state/local licensing requirements
  • Must be able to work up to 40 hours per week in a variety of shifts

Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk.
Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process.
The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits.
About Us
Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we've brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.

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