Associate Program Coordinator Jobs in Portland, ME

FMI | solutions for the most extreme places in the universe

FMI's manufacturing facility has been a leading solutions provider of high temperature materials and composites for more than 50 years, serving the Department of Defense and NASA. The focus in Maine is on multidirectional reinforced Carbon/Carbon (C/C) and Ceramic Matrix Composites (CMCs) that enable high-temperature components such as: thermal protection systems, re-entry vehicle nose tips as well as rocket motor throats and nozzles.

Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles.

Your role: FMI is seeking a highly motived and goal-oriented Associate Program Manager to join their Program Management team! This new position is responsible for assisting Program Managers and Contracts colleagues in coordinating and administering related activities for the project management of the company’s key contract programs and development programs.

Job Responsibilities:

• Administratively assist Program Managers in the full scope of their duties across the program lifecycle, from initiation to closure
• Coordinate with contracts colleagues to assist with process development to improve efficiency of Program and Contracts workflows and communications
• Support the intake and review of new Requests for Proposals / Quotation (RFP/RFQ), support the strategic review of new program opportunities, support the contractual development of proposal and cost estimating processes, support the development of program scheduling and invoicing milestones, and support the review of fiscal performance of assigned programs / projects
• Coordinate with program and contract colleagues to ensure contractual terms, program risk assessments, master plans, schedules, budgets, and invoicing plans are followed
• Take direction from program and contract colleagues in support of successful completion of assigned programs
• Accountable for various administrative tasks as assigned from Program Managers (RFP/RFQ entry, Pursuit & Interest Gate support, RACI development, program milestone development and management, etc.)
• Work with Program Managers and internal stakeholders to support development of program scope, goals, deliverables, required resources, budget and schedule
• Assist with coordination between Production and Planning departments, Program, and Contracts Managers to align evolving internal capacity and program schedules to customer’s schedule requirements
• Assist in the identification and resolution of issues and problems throughout the program and project cycles
• Assist with tracking and reporting on program and project milestones and development of weekly status reports
• Support and facilitate a set cadence of program and project reviews
• Develop understanding of cost inputs and manage cost estimating efforts
• Work with program and contracts colleagues to clearly articulate cost / schedule and how it is to be presented in a proposal
• Work with program and contracts colleagues to help improve processes and best practices for Program Management and Contracts teams
• Clearly and professionally communicate with team members and stakeholders

What we need from you:

• Associates Degree in Business or Technical field, or an equivalent combination of education and program management and production experience
• 1+ year of successful demonstrated Project or Program Management experience
• Ability to obtain a U.S. Security Clearance
• Exceptional communication and organization skills
• Ability to work in a dynamic, fast-paced environment and adjust focus and workflow based on changing priorities and needs
• Highly motivated self-starter capable of working independently and in a team
• Strong execution and customer focus that drives for results
• Ability to interface with all levels of internal management
• Strong business acumen, action orientated with timely decision-making capabilities
• Strong listening skills with interpersonal savvy
• Expert in Microsoft Office suite

Preferred

• Bachelors Degree in Business or Technical field
• DoD and/or Aerospace experience
• Planning and/or production management experience

What you'll get from us:

• 16 ETO days
• 12 paid holidays (including Winter Closure!)
• Medical / Dental / Vision effective on Day 1
• 401k Company Match
• Tuition Reimbursement