Associate Program Coordinator Jobs in Austin, TX

Job Posting Title:
Senior Research Program Coordinator
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Hiring Department:
College of Liberal Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
What benefits do I receive with UT?
The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.
For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.
For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.
Purpose
The Senior Research Program Coordinator will provide comprehensive support and strategic management of undergraduate research activity in the College of Liberal Arts. This position reports to the Director and the Associate Dean in the Office of Research, and will work closely with Dean's Office staff, departments, faculty, and students to develop, facilitate, and promote undergraduate research opportunities.
Responsibilities

• Serve as main point of contact and coordinator for undergraduate research activity in the College of Liberal Arts (COLA). Manage, administer, and develop undergraduate research programs, including the COLA Undergraduate Research Apprenticeship Program (URAP). Enroll students in program-specific courses, maintain rosters, disperse funds, manage budgets, set programmatic timelines, create applications, evaluate course success each semester, and communicate with faculty, students, and cohorts. Work with the College leadership to develop and increase URAP participation. Track undergraduate research engagement and program growth.
• Coordinate and plan events, programs, and activities that support undergraduate research, including advising, semester research fairs, symposiums, professional development events, course credit, and other programs and initiatives. Promote, facilitate, and participate in the selection process for Liberal Arts Undergraduate Research Awards (Rising Research Awards, Faculty-Undergraduate Collaborative Research Award, and other awards and grants). Collaborate with various College partners in events including research fairs, poster sessions, and research week.
• Promote undergraduate research opportunities, program information, events, and achievements through collaboration with college partners, including Student Affairs, Public Affairs, and Career Services. Coordinate student assistance for portfolio activities. Develop reoccurring promotional efforts to highlight students, programs, and research projects on college social media and website pages.
• Conduct internal and external outreach with administrators, faculty, advisors, and students to implement a strategic vision for increasing undergraduate participation in research across the College. Develop program-beneficial relationships and networks, and work with faculty and staff across campus on initiatives related to undergraduate research. Serve as liaison and represent COLA undergraduate research interests across campus.
• Other duties as assigned, with the goal of increasing responsibilities and fostering candidate's professional growth and trajectory.

Required Qualifications
At least 5 years of responsible level experience in program administration or program coordination with a Bachelor's Degree; or at least 3 years of responsible level experience in program administration or program coordination with a Master's Degree. The ability to work in a team-oriented environment with sensitive and confidential information. Demonstrated self-starter with excellent written and oral communication skills. Proficient use of MS Word, Excel, Outlook and Adobe Acrobat. Demonstrated ability to exercise independent judgement, maintain accuracy, and pay close attention to detail.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Professional demeanor and demonstrated excellence in a university position that supports faculty and/or students. Experience building projects out, facilitating undergraduate research, additional experience beyond the required, or expertise in advising, group work, assessment, and administration of academic programs. Knowledge of research processes at a large university. Knowledge of campus resources. Ability to relate well with college students, staff, and faculty. Experience at UT Austin or another large university. Familiarity with University policies and procedures. Knowledge of UT Austin's student and/or financial management systems. Advanced organizational skills.
Salary Range
$63,000 + depending on qualifications
Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.