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Assistant To Jobs (NOW HIRING)

Washington University of St. Louis

$23.37 - $36.19/hr

Ability to travel to various on- and off-campus locations. Physical Effort: * Typically working at desk or table. * Repetitive wrist, hand or finger movement. Equipment: * Office equipment. The above ...

Kivo Health

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Executive Assistant to CEO

Seattle, WA · On-site

$85K - $115K/yr

Executive Assistant to the CEO Kivo Health | Seattle, WA (in person) | Full-time About Kivo Health Kivo Health is a fast growing healthcare AI startup delivering AI-powered care to seniors with ...

3PE

Executive Assistant to | Flexible Hours

Fontana, CA · On-site

3PE is seeking an Executive Assistant to provide high-level administrative support to the President and other executives. The role involves managing a busy calendar, preparing reports, and arranging ...

Gruns

Executive Assistant to CEO

Austin, TX · On-site

About the role We're looking for an experienced Executive Assistant to our CEO. Someone who understands the business, not just the day-to-day, and who's ready to take ownership of his calendar, inbox ...

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities are hiring for Assistant To jobs?

Cities with the most Assistant To job openings:

What are the most commonly searched types of To jobs?

The most popular types of To jobs are:

What states have the most Assistant To jobs?

States with the most job openings for Assistant To jobs include:

Assistant To jobs near you
Infographic showing various Assistant To job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant to Chief - Dermatology

Washington University of St. Louis

On-site

$23.37 - $36.19/hr

Full-time

Medical, Retirement, PTO

Posted 20 days ago

Washington University In St. Louis rating

7.7

Company rating: 7.7 out of 10

Based on 124 frontline employees who took The Breakroom Quiz

260th of 618 rated colleges and universities

Job description

LocationSt. Louis, MO 63110 Scheduled Hours40Position SummaryPrimary point of contact for the Division Chief, manages administrative tasks, including the Chief's calendar, coordinating meetings, arranging travel, coordinating faculty recruitment and guest lecturer visits, preparing correspondence, and assisting with grant submissions.Job Description

Primary Duties & Responsibilities:

  • Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief.
  • Anticipates and prepares meeting agendas and memos for internal and external communications. Carries out logistics for meetings and committees, including scheduling, arranging location, and other meeting details. Takes organizes, writes, and distributes minutes of the meetings.
  • Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
  • Assists with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
  • Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
  • Collects, integrates, and summarizes responses to information requests.Identifies and follows up on action items. Assists with appointment packets.

Working Conditions

Job Location/Working Conditions:

  • Normal office environment.
  • Ability to travel to various on- and off-campus locations.

Physical Effort:

  • Typically working at desk or table.
  • Repetitive wrist, hand or finger movement.

Equipment:

  • Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.


Certifications/Professional Licenses:

No specific certification/professional license is required for this position.


Work Experience:

Administrative Office (5 Years)


Skills:

Not Applicable


Driver's License:

A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.


Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.


Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Interpersonal Communication, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Written CommunicationGradeG09-HSalary Range$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement

Personal

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.

  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.

  • Take advantage of our free Metro transit U-Pass for eligible employees.

  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

What Washington University In St. Louis employees say

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Hours and flexibility

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Get the full story on Breakroom

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About Washington University in St. Louis

Sourced by ZipRecruiter

Washington University in St. Louis, often simply known as WashU, is a prestigious private research university in the United States. Headquartered in Saint Louis, Missouri, the university operates within the Education industry offering an array of undergraduate and postgraduate programs encompassing various areas like arts, sciences, business, design, medicine, and engineering. Established in 1853, the university has a storied past rooted in determination, resilience, and commitment to knowledge and innovation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Saint Louis, MO, US

Year founded

1853

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