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Assistant To Jobs in Chicago, IL (NOW HIRING)

Addison Group

Administrative Assistant to VP

Chicago, IL · On-site

$25 - $30/hr

Administrative Assistant to VP Location : Chicago, Illinois - Southside Industry : Nonprofit / Healthcare Compensation : $25 - $30 / hour Work Schedule : Monday-Friday, 9:00 AM-5:00 PM | Hybrid ...

Addison Group

Administrative Assistant to VP

Chicago, IL · Remote

$25 - $30/hr

Administrative Assistant to VP Location : Chicago, Illinois - Southside Industry : Nonprofit / Healthcare Compensation : $25 - $30 / hour Work Schedule : Monday-Friday, 9:00 AM-5:00 PM | Hybrid ...

Financial Services

Executive Assistant to CEO

Itasca, IL · On-site

$90K - $100K/yr

Executive Assistant to the CEO $90,000 - $100,000 plus outstanding benefits (EA job with respect and responsibilities that will grow with you!) Are you a strategic executive partner who views ...

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Assistant To information

What is the difference between assistant and assistant to?

An assistant is a general support role that helps with various tasks, while an assistant to a specific person, such as an executive assistant or administrative assistant to a manager, provides direct support tailored to that individual's needs. The 'assistant to' title often indicates a more personalized or specialized role within an organization.

What are some common challenges faced by an Assistant To and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What are the career paths for assistants?

Assistants can advance to roles such as executive assistant, office manager, project coordinator, or administrative manager by gaining experience, developing organizational skills, and sometimes obtaining certifications like the Certified Administrative Professional (CAP). They may also transition into specialized roles in fields like human resources, marketing, or operations depending on their interests and additional training.

Why is Gen Z struggling to get jobs?

Gen Z job seekers often face challenges such as limited work experience, high competition, and employers' preference for candidates with specific skills or certifications. Additionally, economic factors and changing hiring practices can make it harder for younger applicants to secure positions, especially entry-level roles requiring adaptability and digital literacy.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an Assistant To do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What is the highest paid assistant job?

Executive assistants in high-level corporate or executive environments tend to be among the highest-paid assistant roles, with salaries reaching over $80,000 annually. Specialized assistants, such as legal or medical assistants with advanced certifications, can also earn higher wages depending on experience and location.

What are the key skills and qualifications needed to thrive as an Assistant To, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What cities near Chicago, IL are hiring for Assistant To jobs? Cities near Chicago, IL with the most Assistant To job openings:
Assistant To jobs near you
Infographic showing various Assistant To job openings in Chicago, IL as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.
Executive Assistant to the President

Executive Assistant to the President

Catholic Theological Union

Chicago, IL • On-site

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Executive Assistant to the President serves as the President’s chief administrative and operational partner, providing high-level executive assistance while ensuring institutional alignment with the Strategic Plan and Institutional Evaluation Plan.


This role includes cross-departmental coordination and will work closely with senior leadership to ensure that institutional priorities are implemented effectively, timelines are met, and departments operate in alignment with mission, accreditation standards, and strategic objectives.

This position requires exceptional judgment, discretion, strategic thinking, and the ability to operate at an executive level within a Catholic theological higher education environment.


PRIMARY RESPONSIBILITIES


Executive Operations & Presidential Support

  • Provide comprehensive executive-level support to the President, ensuring seamless daily operations and effective executive workflow.
  • Facilitate and help to move forward presidential priorities, initiatives, and institutional objectives.
  • Manage complex scheduling and competing demands across trustees, senior leadership, donors, faculty, and external stakeholders.
  • Prepare high-level briefing materials, strategic memos, and executive correspondence.
  • Maintain strict confidentiality in all matters related to governance, personnel, donor relations, and institutional strategy.


Institutional Planning & Evaluation Oversight

  • Assist senior leadership in monitoring and tracking institutional goals in alignment with the Strategic Plan and Institutional Evaluation Plan in compliance with accreditation standards
  • Coordinate annual assessment cycles and institutional reporting processes.
  • Ensure departments meet planning deadlines and submit required evaluation materials.
  • Maintain institutional dashboards and tracking systems to measure progress.
  • Support accreditation preparation and documentation as needed.


Cross-Departmental Coordination

  • Facilitate communication and coordination among Academic Affairs, Administration & Finance, Development, Enrollment Management, Marketing & Communications, and related centers.
  • Coordinate senior leadership meetings and follow up on decisions and action items in collaboration with direction from the President.
  • Identify operational bottlenecks and escalate issues appropriately to support institutional effectiveness.


Strategic Initiatives

  • Oversee key institutional initiatives as assigned by the President.
  • Coordinate with other staff as appropriate to advance and monitor presidential and institutional priorities.
  • Track deliverables, timelines, progress and institutional benchmarks to ensure timely follow-through.
  • Anticipate risks and propose mitigation strategies.


Governance Support

  • Support preparation of materials for the Board of Trustees and the Corporation.
  • Track institutional commitments made to the Board and ensure follow-through.
  • Coordinate governance documentation, meeting preparation and strategic follow-up.


QUALIFICATIONS

  • Bachelor’s degree required; Master’s degree preferred.
  • 7+ years of progressively responsible executive support or administrative leadership experience.
  • Experience in higher education or nonprofit communications or Catholic spaces preferred
  • Demonstrated experience managing complex projects in higher education or nonprofit environments.
  • Experience with institutional planning, assessment, or accreditation processes preferred.
  • Strong organizational and analytical skills with an attention to detail
  • Ability to exercise independent judgment and lead through influence.
  • High level of discretion and professionalism.
  • Strong written and verbal communication skills.
  • Ability to interact with all levels within the school, including other staff, faculty, students, Trustees, and major superiors, etc.in a cordial and welcoming manner.
  • Proficiency with MS Office, specifically Word, Excel and Power Point.


Catholic Theological Union is an Equal Opportunity Employer and provides equal employment opportunities to all candidates.

Apply