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Assistant To Jobs in Chicago, IL (NOW HIRING)

ACGME

Executive Assistant to President and CEO

Chicago, IL · On-site

$95K - $110K/yr

JOB OVERVIEW This is a high-impact role for a proactive, strategic Executive Assistant who thrives in a mission-driven environment. As a trusted partner to the Chief Executive Officer (CEO), you will ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. Under broad ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. Under broad ...

Artech Information System LLC

Recruiting Assistant

Evanston, IL · On-site

$16.25 - $20.25/hr

Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability ... Recruiting Assistant Location: Evanston IL 60201 Duration: 6 months We are looking for a Recruiting ...

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What are the most commonly searched types of To jobs in Chicago, IL?

The most popular types of To jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant To jobs?

Cities near Chicago, IL with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Chicago, IL as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Executive Assistant to President and CEO

ACGME

Chicago, IL • On-site

$95K - $110K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

The offered salary will be determined by a variety of factors including an applicant’s education, years of experience, knowledge, skills, and abilities as well as internal equity and alignment with market data.

Job Title:

Executive Administrator to President and Chief Executive Officer

Department:

Office of the President and Chief Executive Officer

FLSA Status:

Exempt

Reports to:

President and Chief Executive Officer

The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.


Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).


JOB OVERVIEW

This is a high-impact role for a proactive, strategic Executive Assistant who thrives in a mission-driven environment. As a trusted partner to the Chief Executive Officer (CEO), you will play a critical role in shaping how time, priorities, and information flow across the organization.

The Executive Administrator reports to the President and CEO and on a matrixed basis to the Chief of Staff (CoS), and interfaces with senior leadership, the Board of Directors, and external stakeholders to proactively drive coordination, communication, and decision-making support.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Executive Enablement and Strategic Calendar Management

  • Own and optimize the CEO’s calendar as a strategic asset, aligning time with organizational priorities.
  • Ensure the effective execution of the CEO’s schedule including appointments, conference calls, meetings, travel arrangements, lodging and ground transportation.
  • Brief the CEO and CoS with key themes and focus areas for the day, week, and month on a regular basis.
  • Anticipate needs, identify conflicts, and proactively re-prioritize based on evolving demands.
  • Ensure the CEO is prepared with context, materials, and clear objectives for all engagements in a timely manner.
  • Organize travel and travel-related documentation to ensure expense reports are completed properly, consistently meeting reporting deadlines.


Office of the President and CEO Operations

  • Act as a central coordination point for the CEO and CoS.
  • Maintain systems to track key initiatives, deliverables, and follow-ups to ensure execution and accountability. Leverage AI-enabled and digital tools to streamline workflows and improve efficiency.
  • Field inquiries related to scheduling and other administrative matters from a broad range of internal and external stakeholders.
  • Assist with preparation of presentations and other materials for the CEO and CoS, as needed.
  • Process invoices as needed and assist with preparation of the annual budget for the cost centers associated with the Office of the President and CEO.
  • Other duties as assigned.


Stakeholder & Board Engagement

  • Engage with staff, senior executives, Board members, and external stakeholders with professionalism and sound judgment.
  • Support Board-related logistics and materials in partnership with internal teams.
  • Draft and manage high-level communications on behalf of the CEO.
  • Serve as a backup for administration support for the Board of Directors, and the Executive Committee of the Board.


Meeting and Project Management

  • Plan and support meetings initiated by the CEO or CoS, including scheduling, securing necessary resources (e.g., IT/audiovisual support), preparing and printing materials, and drafting minutes, as requested.
  • Maintain organized electronic and physical filing systems for documents, correspondence, and materials related to the Office of the President and CEO.
  • Serve as a project coordinator, as needed, for programs, meetings, and events initiated by the CEO or CoS.
  • Keep the CEO and CoS apprised of organizational activities that may affect workflows and/or departmental collaborations.


SUPERVISORY RESPONSIBILITY

None

QUALIFICATIONS

Minimum
  • 4+ years of experience as an executive or administrative assistant providing support to senior-level leadership, with at least 2 years supporting C-suite executives in a fast-paced environment.
  • Strong executive presence and high level of discretion and integrity in handling confidential information.
  • Demonstrated ability to operate with a high degree of autonomy and manage competing priorities with sound judgment.
  • Advanced proficiency in Microsoft Office Suite.
  • General project or event management and coordination experience.
  • Bachelor’s degree or equivalent, preferred.


REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES
  • Excellent organizational skills and ability to adapt quickly to meet changing demands.
  • Strong interpersonal, written, and oral communication skills.
  • Well-developed senses of judgment and discretion to appropriately handle confidential and/or sensitive information.
  • Flexibility, including willingness to offer assistance in other areas as requested.
  • Creativity and ability to be proactive and take initiative, while being comfortable asking for guidance and assistance when needed.
  • Demonstrated ability to work both independently and collaboratively, with appropriate attention to detail and accuracy.


WORK ENVIRONMENT/CONDITIONS
  • This is a hybrid position based out of the ACGME’s Chicago office location, an average of 2-3 days a week and with the flexibility to work from an offsite location on other days.
  • Work is performed in the ACGME office or a location that supports the typical operating demands of the work office, including use of high-speed internet and international telephone calling. In-person work on premises will vary with the CEO and Chief of Staff’s schedules and needs; this will likely average multiple days per week.
  • Standard full-time work hours, with some evening and weekend hours, usually with advance notice.


BENEFITS

The ACGME offers a very attractive benefits package that includes medical, dental, and vision insurance, paid time off, 401k plan, and other wellness benefits.

The ACGME is an Equal Opportunity Employer.

ACGME logo

About ACGME

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Chicago, IL, US

Year founded

1981

View All ACGME Jobs