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Assistant To Jobs in Chicago, IL (NOW HIRING)

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What are the most commonly searched types of To jobs in Chicago, IL?

The most popular types of To jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant To jobs?

Cities near Chicago, IL with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Chicago, IL as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Part-Time Medical Assistant to PMHNP

LPA Counseling

Valparaiso, IN • On-site

$20 - $24/hr

Part-time

Re-posted 13 days ago

Job description

 Benefits/Perks
  • Competitive Compensation
  • Great Work Environment
  • Excellent Benefits Package
Job Summary
We are seeking a Medical Assistant to join our team! The Medical Assistant (MA) will provide essential support to the Psychiatric Mental Health Nurse Practitioner (PMHNP) in a clinical setting. The MA will perform a range of clinical and administrative tasks to ensure smooth patient flow and effective treatment. This role combines traditional medical assisting responsibilities with patient care coordination, administrative support, and clinic workflow management and is vital in enhancing the efficiency of the practice and improving patient care. The ideal candidate has strong customer service skills, an interest in learning more about an outpatient group therapy practice environment and has previous office experience. This is a part-time position with the opportunity for growth into a full-time position.
Key Responsibilities

Clinical Support:
  •  Take and record vital signs (blood pressure, heart rate, weight, etc.) for patients.
  •  Collect patient health history, including mental health background, prior treatments, and current medications and document accordingly.
  • Prepare patients for psychiatric evaluations and assist in coordinating follow-up care.
  •  Assist with diagnostic testing and specimen collection as needed.
  •  Monitor patient portal and respond to messages as indicated or forward to NP
  • Administer basic health screenings as needed and help manage medication prescriptions or prescription samples under the PMHNP’s supervision.

Administrative Duties:
  •  Schedule patient appointments, follow-ups, and medication rechecks.
  •  Maintain accurate and up-to-date electronic medical records (EMR)
  •  Manage phone and email communications, including answering patient queries and managing medication refill requests in the EMR and/or with pharmacy directly
  • Assist in preparing patient files, intake forms, and other necessary documentation as well as initiating and completing records requests
  • Handle billing, coding, and insurance claims/prior authorizations under guidance from the office manager, if applicable. 

Patient Education & Coordination:
  •  Educate patients on medication administration and mental health management as directed and as outlined by the PMHNP.
  • Assist patients with appointment scheduling, referrals, and connecting them with community resources when needed.
  • Facilitate communication between patients and the PMHNP to ensure follow-up on treatment plans and test results.

Office Management:
  •  Ensure exam rooms are prepared and stocked with necessary medical supplies.
  •  Assist in inventory management of medications and clinical supplies.

Qualifications
  •  Medical Assistant Certification (CMA or RMA) is preferred.
  •  Experience in a mental health or psychiatric setting is a plus.
  •  Strong communication and interpersonal skills with an ability to work well with a diverse patient population.
  •  Proficiency in electronic medical record (EMR) systems and office software.
  •  Compassionate, patient-centered approach to care.
  •  Ability to handle sensitive and confidential information with professionalism and discretion.

Work Environment
  •  Fast-paced private practice outpatient psychiatric clinic.
  •  Direct interaction with mental health patients, including those with serious mental health diagnoses.
  • Some evening or weekend shifts may be required depending on the needs of the practice.