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Assistant To Jobs in DeKalb, IL (NOW HIRING)

Pumilia Family Dental Group

Be Seen First

Dental Assistant

Rockford, IL · On-site

$16.50 - $21.50/hr

We are looking for a caring, dependable, team-oriented dental assistant to join our friendly dental family! The ideal candidate should have: * Experience using Dentrix practice management software.

Huntington Learning Center

Assistant Director

Geneva, IL · On-site

$38K - $45K/yr

The mission of Huntington Learning Center is to give every student the best education possible. We ... We have an opening for a full-time Assistant Director. In this key position, you will build and ...

IV Nutrition

Assistant Clinic Director

Geneva, IL · On-site

Assistant Clinic Director Location: Geneva, IL Company: IV Nutrition $28-$34/hour + Sales Incentive ... Our mission is to empower clients to restore, rebalance, and rebuild their health from the inside ...

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All JobsTo JobsAssistant To JobsAssistant To Jobs in DeKalb, IL

Assistant To information

What is the difference between assistant and assistant to?

An assistant is a general support role that helps with various tasks, while an assistant to a specific person, such as an executive assistant or administrative assistant to a manager, provides direct support tailored to that individual's needs. The 'assistant to' title often indicates a more personalized or specialized role within an organization.

What are some common challenges faced by an Assistant To and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What are the career paths for assistants?

Assistants can advance to roles such as executive assistant, office manager, project coordinator, or administrative manager by gaining experience, developing organizational skills, and sometimes obtaining certifications like the Certified Administrative Professional (CAP). They may also transition into specialized roles in fields like human resources, marketing, or operations depending on their interests and additional training.

Why is Gen Z struggling to get jobs?

Gen Z job seekers often face challenges such as limited work experience, high competition, and employers' preference for candidates with specific skills or certifications. Additionally, economic factors and changing hiring practices can make it harder for younger applicants to secure positions, especially entry-level roles requiring adaptability and digital literacy.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an Assistant To do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What is the highest paid assistant job?

Executive assistants in high-level corporate or executive environments tend to be among the highest-paid assistant roles, with salaries reaching over $80,000 annually. Specialized assistants, such as legal or medical assistants with advanced certifications, can also earn higher wages depending on experience and location.

What are the key skills and qualifications needed to thrive as an Assistant To, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What cities near DeKalb, IL are hiring for Assistant To jobs? Cities near DeKalb, IL with the most Assistant To job openings:
Assistant To jobs near you
Infographic showing various Assistant To job openings in DeKalb, IL as of July 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Executive Assistant to CFO

Executive Assistant to CFO

PCI Pharma Services

Rockford, IL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

PCI Pharma Services rating

6.7

Company rating: 6.7 out of 10

Based on 42 frontline employees who took The Breakroom Quiz

440th of 536 rated manufacturers

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
We are PCI.
Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
Position Summary
The Executive Assistant to the CFO provides high-impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast-paced, high-stakes environment requiring exceptional attention to detail, discretion, and responsiveness.
The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions-oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.
Key Responsibilities
Executive and Administrative Support
  • Prepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.
  • Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.
  • Manage complex, high-volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
  • Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.
  • Prepare, submit, and track expense reports in a timely and accurate manner.
  • Draft, proofread, and edit confidential correspondence, reports, and executive materials.

Meeting, Office, and Logistics Coordination
  • Schedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits.
  • Coordinate catering and on-site meeting support, including breakfast, lunch, and refreshments as required.
  • Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)
  • Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
  • Order, maintain, and organize office and administrative supplies.

Executive Materials and Special Projects
  • Prepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.
  • Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross-functional coordination where needed.
  • Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCP guidelines.

Professional Standards
  • Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
  • Flex outside standard business hours as needed; this position is not a traditional Monday-Friday, 9-to-5 role.
  • Perform other duties as assigned.

Core Competencies
Executive Organization & Prioritization
  • Expert management of complex executive calendars and shifting priorities
  • Ability to triage, anticipate needs, and ensure proactive follow-through

Discretion & Confidentiality
  • Trusted with sensitive financial, legal, and IT information
  • Exercises sound judgment when handling executive-level communications

Communication Excellence
  • Clear, professional written and verbal communication
  • Confident interaction with senior leaders, external partners, and stakeholders

Technical Proficiency
  • Master-level proficiency: Microsoft PowerPoint and Outlook
  • Strong proficiency: Microsoft Excel and Microsoft Teams
  • Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows

Problem Solving & Adaptability
  • Anticipates challenges and resolves issues before escalation
  • Maintains composure and effectiveness in high-pressure environments

Global & Cross-Functional Awareness
  • Effective coordination across time zones and cultures
  • Supports Legal, Finance, and IT leaders with awareness of functional nuances

Executive Presence
  • Represents the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
  • Demonstrates resilience, flexibility, and accountability

Work Environment
  • Primarily office-based or remote desk environment
  • Noise level typically quiet

Qualifications
Required
  • Exceptional Team Player
  • Hands-on, positive personality with a "can-do" attitude
  • Associate's degree in a related field and/or 5+ years of relevant experience
  • Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
  • Full professional proficiency in English (written and verbal)
  • Strong reasoning and problem-solving skills
  • Ability to work independently and collaboratively
  • Professional demeanor and sound judgment
  • Adaptability to evolving priorities and environments

#LI-LM1
The hiring range for this position is $61,600 to $75,000 annually plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).
Join us and be part of building the bridge between life changing therapies and patients. Let's talk future
Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

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