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Assistant To The Medical Director Jobs (NOW HIRING)

Sprinklr

Executive Assistant to the CRO

Austin, TX · On-site

This role will also work closely with our Board of Directors, the Executive Leadership Team (ELT ... benefits including medical, dental, vision, and prescription drug coverage. Warning about ...

The Pennsylvania State University

$228K - $354K/yr

The Medical Director of University Health Services (UHS) serves as a senior leader within Penn ... the Assistant Director for UHS Operations, to ensure efficient, effective, and student-focused ...

Senture

Medical Director

Raleigh, NC · Remote

Appoint a qualified proxy to serve in the Medical Director's absence. * Ensure Credentialing ... Strategic Collaboration * Assist with the recruitment and onboarding of Credentialing Committee ...

Addus HomeCare

Assistant Medical Director

Salem, OR · On-site

$17.50 - $22.50/hr

The Assistant Medical Director is responsible for the direction and quality of the medical component of the care provided to the patient by the hospice care team. ESSENTIAL DUTIES: *Certifies and ...

HSG, LLC

Medical Director

Cleveland, OH · On-site

$195 - $220/hr

This is an opportunity to lead a comprehensive occupational health program supporting the health ... assistants, and nursing personnel. * Ensure high standards of clinical care and evidence-based ...

Direct Jobs

Medical Director

Newton, MA · On-site

$150 - $200/hr

The MD, who reports to a Regional Medical Director, is the local Medical Services leader and ... oversees all specialty and emergency doctors. The MD promotes a culture that supports the ...

BRISTOL HOSPICE LLC

Medical Director

Honolulu, HI

Collaborate with the IDT/IDG to ensure that the medical needs of the patient are met and provide oversight of the plan of care * Certify that the patient meets the medical criteria for hospice ...

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Assistant To The Medical Director information

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How much do assistant to the medical director jobs pay per year?

As of Aug 17, 2026, the average yearly pay for assistant to the medical director in the United States is $71,970.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $89,500.00 per year, depending on experience, location, and employer.

What does an assistant to the medical director do?

An Assistant to the Medical Director provides administrative and organizational support to the Medical Director of a healthcare facility or organization. Their duties often include managing schedules, coordinating meetings, preparing reports, handling correspondence, and assisting with compliance or regulatory tasks. They act as a liaison between the Medical Director and other staff, ensuring efficient communication and workflow. This role requires strong organizational, communication, and multitasking abilities, as well as familiarity with medical terminology and procedures.

What are the key skills and qualifications needed to thrive as an assistant to the medical director, and why are they important?

To thrive as an Assistant to the Medical Director, you need strong organizational skills, attention to detail, and a background in healthcare administration or a related field. Familiarity with scheduling software, electronic health records (EHR) systems, and proficiency in office productivity tools like Microsoft Office are typically required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills in this role. These skills ensure efficient support of the medical director, smooth workflow, and effective coordination within a healthcare environment.

What is the difference between Assistant To The Medical Director vs Medical Office Manager?

AspectAssistant To The Medical DirectorMedical Office Manager
Primary RoleSupports the Medical Director with administrative and clinical tasksOversees daily operations of the medical office
Required CredentialsOften healthcare-related certifications or experienceAdministrative or healthcare management background
Work EnvironmentMedical facilities, clinics, hospitalsMedical offices, clinics, healthcare organizations
Employer UsageHealthcare providers, hospitals, clinicsMedical practices, healthcare organizations

The Assistant To The Medical Director primarily supports the Medical Director with administrative and clinical tasks within healthcare settings. In contrast, the Medical Office Manager oversees the overall administrative operations of the medical office. While both roles require healthcare or administrative experience, their focus and responsibilities differ significantly.

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Assistant To The Medical Director jobs near you
Infographic showing various Assistant To The Medical Director job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $71,970 per year, or $34.6 per hour.

Executive Assistant to the Provost

San Francisco Bay University

Fremont, CA • On-site

$80K - $105K/yr

Full-time

Re-posted 4 days ago

Job description

About San Francisco Bay University:
San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good.
At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice.
We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan.
Position Overview:
San Francisco Bay University ("SFBU") seeks an experienced and highly professional Executive Assistant to support the leadership of Academic and Student Affairs, including the Provost, Associate Provost, Dean of Students, Senior Director of Wellness, Director of Academic Operations, and Department Chairs. This role requires exceptional organizational, communication, and project management skills to facilitate efficient operations and strategic initiatives within the Offices of Academic and Student Affairs. The Executive Assistant will handle a broad range of administrative, budgetary, and executive support tasks while maintaining a high level of discretion and professionalism.
Located in Fremont, CA, this is an exempt, full-time, in-person position.
Essential Duties and Responsibilities:
Executive and Strategic Support
  • Plan, coordinate, and manage administrative and academic travel logistics, including booking transportation and accommodations, tracking travel budgets, and ensuring compliance with university policies.
  • Anticipate leadership needs and ensure effective daily operations.
  • Ensure the accuracy and consistency of all written materials and data used for decision-making, requiring close attention to detail and critical thinking.
  • Prepare, manage, and monitor the Academic and Student Affairs budgets for departments within the divisions, including expense reports and credit card payments.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations, expenses, statistical, or monthly reports.
  • Draft and edit high-level correspondence, reports, and briefing documents.

Calendar and Meeting Management
  • Maintain and optimize the calendar of administrators, such as scheduling and managing meetings, travel, and special events, and prioritizing scheduling across stakeholders and time zones.
  • Prepare comprehensive meeting materials, including agendas, presentations, and minutes.
  • Coordinate meetings and events, ensuring all logistics, materials, and communications are managed effectively.

Project and Budget Management
  • Manage procurement processes for specialized equipment and materials for academic projects, including vendor sourcing, price comparisons, and purchase orders.
  • Handle budgets exceeding $500,000 for contractors and equipment, ensuring expenditures align with project goals and financial policies.
  • Monitor and provide budget support for both Academic and Student Affairs, including departmental budgets, expense tracking, and financial reporting for the academic and student affairs leaders.
  • Assist with the management of key academic initiatives and cross-departmental projects.
  • Manage timelines, deliverables, and follow-up actions for strategic projects.

Event Coordination
  • Organize high-level university events such as academic retreats, academic events & expositions, on-site job interviews, and external partner visits.
  • Assist department chairs and faculty members with organizing field trips and on-campus events such as Capstone project expositions and workshops.
  • Oversee the planning and budgeting of off-site excursions and academic field trips, including securing transportation, venues, meals, equipment, and risk management documentation.
  • Oversee all planning logistics, including venue booking, catering, guest communications, and materials preparation.

Administrative and Operational Support
  • Provide administrative support for the Provost, Associate Provost, Dean of Students, and Senior Director of Wellness, including calendar management, purchasing, event logistics, and documentation.
  • Coordinate contracts and payments for independent contractors and external service providers, ensuring timely invoices and payments.
  • Screen candidates for job positions, pre-assess qualifications, and organize interviews.
  • Support faculty and student affairs staff recruitment efforts, including travel coordination for candidates.
  • Monitor and update inventory and asset records for equipment and supplies purchased.
  • Assist with office management responsibilities for the university, such as ordering supplies, making service calls, conference room setups, and ordering & picking up food catering.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Draft, review, and send communications on behalf of administrators.

Additional Responsibilities
  • Greet and assist visitors in a friendly and professional manner.
  • Work on assignments that are sensitive in nature and require complete confidentiality.
  • Maintain a variety of records and documents.
  • Ensure written communications meet institutional standards.
  • Complete special projects and tasks assigned.

Minimum Qualifications:
  • Bachelor's degree required.
  • At least 5 years of administrative experience, or equivalent combination of experience, training, and/or education.

Preferred Qualifications:
  • Master's degree preferred.
  • Experience supporting academic leadership or governing boards.

Knowledge, Skills, and Abilities:
  • High level of discretion, professionalism, and judgment.
  • Strong organizational, multitasking, and time management skills.
  • Demonstrated ability to work in a fast-paced, high-volume environment, both independently and collaboratively.
  • Excellent written and verbal communication abilities.
  • Strong problem-solving skills and a proactive attitude.
  • Proficiency in Microsoft 365, Google Suite, and project management tools (e.g., Monday.com, Asana).
  • Commitment to a growth mindset and adaptability to evolving responsibilities.
  • Ability to relate effectively to individuals of diverse backgrounds.

Salary: $80K-$105K
Work Environment:
  • Occasional extended hours or weekend work to support critical university functions.
  • Extended periods of computer use and meeting facilitation.
  • Ability to lift up to 20 lbs.

This position description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.
SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other characteristic protected by law.
In accordance with federal and state disability laws, San Francisco Bay University provides reasonable accommodations to applicants with disabilities. If you require assistance during the application or interview process, please contact SFBU Human Resources at hrmgr@sfbu.edu.

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