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Assistant Secretary Jobs in Rialto, CA (NOW HIRING)

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys ... Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. * Complete ...

MTC

Secretary, Programs

San Bernardino, CA · On-site

$24.18/hr

Perform secretarial duties including typing of correspondence and other materials. * Maintain and ... schedules. * Assist in the maintenance and update of the center's master standard operating ...

LHH US

Litigation Legal Secretary - Ontario

Ontario, CA · Hybrid

$80K - $90K/yr

Maintain and organize electronic and physical case files (iManage or similar DMS) * Assist with ... secretary/assistant experience, ideally in civil defense litigation * Strong knowledge of ...

Apply Early

LHH US

Litigation Legal Secretary - Ontario

Ontario, CA · Hybrid

$80K - $90K/yr

Maintain and organize electronic and physical case files (iManage or similar DMS) * Assist with ... secretary/assistant experience, ideally in civil defense litigation * Strong knowledge of ...

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All JobsAssistant Secretary JobsAssistant Secretary Jobs in Rialto, CA

Assistant Secretary information

See Rialto, CA salary details

$11

$25

$67

How much do assistant secretary jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for assistant secretary in Rialto, CA is $25.38, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $26.78 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Rialto, CA? The most popular types of Secretary jobs in Rialto, CA are:
What job categories do people searching Assistant Secretary jobs in Rialto, CA look for? The top searched job categories for Assistant Secretary jobs in Rialto, CA are:
What cities near Rialto, CA are hiring for Assistant Secretary jobs? Cities near Rialto, CA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Legal Secretary

Legal Secretary

Jackson Lewis P.C.

Orange, CA • On-site

$47.20 - $55.60/hr

Full-time

Posted 9 days ago

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".
Jackson Lewis is seeking a Litigation Legal Secretary for the Orange County, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:
  • Maintain electronic case files and update as needed following set protocols for search ease.
  • Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
  • Assist with preparation of administrative filings/exhibits in agency matters.
  • Assist with preparation of exhibits for submission in a variety of matters.
  • Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
  • Complete monthly expense reports for assigned attorneys.
  • Assist attorneys with monthly client invoicing in conjunction with our billing department.
  • Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.
  • Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency.
  • Prepare notebooks and proofreading of documents.
  • Run conflict checks and open new client engagements in conjunction with our new business team.
  • Continued knowledge and basic status of current cases and projects of assigned attorneys.
  • Oversee a wide variety of complex and confidential, time-sensitive material.
  • Perform other administrative duties as assigned.

Skills and Educational Requirements:
  • 5+ years minimum legal experience, preferably in labor and employment law.
  • Solid understanding of basic technical legal terminology.
  • Solid experience working in ECF and California state e-filing systems.
  • Solid experience in working with document database system (NetDocs or similar).
  • Proficiency in Windows environment including Word and Outlook.
  • Familiarity with state and federal rules and procedures, general legal procedures.
  • Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
  • Experience supporting 4+ active attorneys at one time a strong plus.
  • Experienced with trial preparation a plus.
  • Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
  • Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
  • Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
  • Reliable with punctuality and attendance.
  • An associate degree or 4-year college degree preferred, or relevant experience considered.

This is a hybrid position.
For California, the expected salary range for this position is between $47.20 and $55.60 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

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