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Assistant Secretary Jobs in Rialto, CA (NOW HIRING)

COLE HUBER LLP

Litigation Secretary

Ontario, CA · On-site

Previous experience as a legal assistant/secretary at a law firm is mandatory. * Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines ...

AMS Staffing, Inc.

Legal Secretary- 3619512

Riverside, CA · Hybrid

$85K - $100K/yr

Legal Secretary Location: Riverside, CA 92507 Salary/Payrate: $85K-$100K annually and AWESOME ... Maintain attorney calendars, including meetings, deadlines, and project timelines. * Assist with ...

AMS Staffing, Inc.

Legal Secretary- 3612778

Riverside, CA · Hybrid

$85K - $100K/yr

Legal Secretary Location: Riverside, CA 92507 Salary/Payrate: $85K-$100K annually and AWESOME ... Maintain attorney calendars, including meetings, deadlines, and project timelines. * Assist with ...

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys ... Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. * Complete ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Rialto, CA

Assistant Secretary information

See Rialto, CA salary details

$11

$25

$67

How much do assistant secretary jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for assistant secretary in Rialto, CA is $25.38, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $26.78 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Rialto, CA? The most popular types of Secretary jobs in Rialto, CA are:
What job categories do people searching Assistant Secretary jobs in Rialto, CA look for? The top searched job categories for Assistant Secretary jobs in Rialto, CA are:
What cities near Rialto, CA are hiring for Assistant Secretary jobs? Cities near Rialto, CA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Rialto, CA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,789 per year, or $25.4 per hour.
Personnel Assistant 50% & Secretary II 50%

Personnel Assistant 50% & Secretary II 50%

Chaffey Joint Union High School District

Ontario, CA • On-site

$31.13 - $37.21/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Summary
PERSONNEL ASSISTANT - DEFINITION:
Under the direction of the Director of Personnel or Administrative Designee, perform specialized clerical and secretarial functions in the preparation and maintenance of Personnel records, reports, and other transactions. Perform other job-related duties as assigned.
SECRETARY II - DEFINITION
Under the supervision of a Director/Site Administrator or designee, perform secretarial duties; plan, organize and coordinate office activities. Perform other related duties as assigned.
Requirements / Qualifications
Comments and Other Information
THIS POSITION IS TO THE AS SOON AS POSSIBLE. However, if selected you must have fingerprint and TB clearance. It is your responsibility to include all required documents with your application. Failure to do so will result in your application not being processed.
CJUHSD prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Dr. Kern Oduro, Assistant Superintendent of Student Services, 211 W. 5th Street, Ontario, CA 91762, 909-988-8511, Kern.Oduro@cjuhsd.net; Title IX Coordinator: Dr. Kern Oduro, Assistant Superintendent of Student Services, 211 W. 5th Street, Ontario, CA 91762, 909-988-8511, Kern.Oduro@cjuhsd.net; and Section 504 Coordinator: Kelly Martinez, Director of Special Education, 211 W. 5th Street, Ontario, CA 91762, 909-988-8511, Kelly.Martinez@cjuhsd.net.

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