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Assistant Secretary Jobs in Mobile, AL (NOW HIRING)

University of South Alabama

Secretary V

Mobile, AL · On-site

Serves as secretary for the chairperson and all faculty members of the department. * Maintains ... Supervises student assistants to include assigning duties and checking work. * Complies with ...

Hand Arendall Harrison Sale LLC

Legal Secretary

Mobile, AL · On-site

$43K - $59K/yr

Prior legal-secretarial or legal-assistant experience is strongly preferred. Benefits include: * Medical, dental, and vision coverage with Firm premium contributions * Firm-paid life, short-term ...

Hand Arendall LLC

Legal Secretary

Mobile, AL · On-site

$43K - $59K/yr

Prior legal-secretarial or legal-assistant experience is strongly preferred. Benefits include: * Medical, dental, and vision coverage with Firm premium contributions * Firm-paid life, short-term ...

Eric K. Roberts Attorney At Law LLC

Be Seen First

Secretary

Mobile, AL · On-site

$18 - $20/hr

Perform routine bookkeeping tasks * Assist with presentations and reports * Must be reliable, dependable, and have backup plans * Must have empathy and compassion for others * Must not have ...

Infirmary Health

Unit Technician

Mobile, AL · On-site

Unit Secretary/Nursing Assistant Performs as a Unit Secretary at least 50% of the time and functions as a Nursing Assistant as assigned. Performs clerical and reception duties to maintain efficient ...

Ball HealthCare

Administraive Assistant

Mobile, AL · On-site

$14.75 - $20/hr

Skilled Nursing Facility Administrative Assistant* Competitive Pay* & * Excellent Benefits Program ... administrative secretary or office manager in a supervisory capacityMust have a good working ...

Ball HealthCare

Administrative Assistant

Mobile, AL · On-site

$14.75 - $20/hr

Skilled Nursing Facility Administrative Assistant * Competitive Pay* & * Excellent Benefits Program ... secretary or office manager in a supervisory capacity * Must have a good working knowledge of ...

Ball HealthCare

Administraive Assistant

Robertsdale, AL · On-site

$14.25 - $19.25/hr

Skilled Nursing Facility Administrative Assistant* Competitive Pay* & * Excellent Benefits Program ... administrative secretary or office manager in a supervisory capacityMust have a good working ...

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Assistant Secretary information

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How much do assistant secretary jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant secretary in Mobile, AL is $20.99, according to ZipRecruiter salary data. Most workers in this role earn between $14.13 and $22.12 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Mobile, AL?

The most popular types of Secretary jobs in Mobile, AL are:

What are popular job titles related to Assistant Secretary jobs in Mobile, AL?

For Assistant Secretary jobs in Mobile, AL, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Mobile, AL look for?

The top searched job categories for Assistant Secretary jobs in Mobile, AL are:

What cities near Mobile, AL are hiring for Assistant Secretary jobs?

Cities near Mobile, AL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Mobile, AL as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,239 per year, or $25.1 per hour.

Secretary V

University of South Alabama

Mobile, AL • On-site

Other

This job post has expired today. Applications are no longer accepted.

University Of South Alabama rating

6.6

Company rating: 6.6 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

504th of 628 rated colleges and universities

Job description

Posting Details
Position Information
Position Number
003346
Position Title
Secretary V - 003346
Division
Academic Affairs
Department
421700 - Physics
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama's Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Serves as secretary for the chairperson and all faculty members of the department.
  • Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.
  • Maintains Physics Classroom Use calendar and audio visual room scheduling.
  • Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.
  • Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.
  • Maintains department files and databases.
  • Takes minutes at meetings and prepares for final distribution.
  • Answers and direct telephone calls.
  • Maintains supervisor's calendar.
  • Greets and routes visitors.
  • Open and distributes mail.
  • Makes travel arrangements and processes travel reimbursement forms.
  • Acts as MSPB Building Coordinator for basement and levels one and two.
  • Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.
  • Advises students regarding enrollment policies and procedures.
  • Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.
  • Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.
  • Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.
  • Event planning for annual recruiting efforts such as Tuesday Evening Physics and Teacher/Student Workshop including shopping for supplies, room scheduling, food service requisition and overseeing for the events.
  • Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&S course modification requests.
  • Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.
  • Supervises student assistants to include assigning duties and checking work.
  • Complies with attendance, timekeeping and security policies and monitors same for clerical staff.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.

Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/28/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular

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