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Assistant Scheduler Jobs in Seattle, WA (NOW HIRING)

Pro-Mondo LLC

Be Seen First

Construction Administrative Assistant/Scheduler

Seattle, WA · On-site

$25 - $27/hr

We are seeking a Construction Administrative Assistant/Scheduler to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Answer ...

Terravanta Inc

Scheduler

Seattle, WA · On-site

Scheduler will also assist with leveraging both traditional methods and emerging technologies such as AI-driven analytics to improve forecasting, data quality, and process optimization The role ...

Ballard Center

Scheduler

Seattle, WA · On-site

$23 - $24/hr

Are You Ready to Make a Difference in Healthcare? We are now hiring a Scheduler / Staffing ... Active Certified Nursing Assistant (CNA) certification in the state * Willing to work beyond normal ...

Proliance Surgeons

Surgery Scheduler

Issaquah, WA · On-site

$21.13 - $35.92/hr

Position Summary The role of the Scheduler is essential to providing excellent surgical care and ... Complete duties and assist others as directed * Must follow all policies as introduced during new ...

New

Proliance Surgeons

Surgery Scheduler

Seattle, WA · On-site

$21.30 - $35.92/hr

Flexible schedule * Learning Management System offering free CEUs * Team member referral program ... Complete duties and assist others as directed * Must follow all policies as introduced during new ...

HDR

Senior Scheduler

Bellevue, WA · On-site

In the role of Senior Scheduler, we'll count on you to: * Assist the Project Manager with planning and monitoring all aspects of major transportation or industrial projects, with high energy and ...

HDR

Senior Scheduler

Bellevue, WA

In the role of Senior Scheduler, we'll count on you to: * Assist the Project Manager with planning and monitoring all aspects of major transportation or industrial projects, with high energy and ...

CommonSpirit Health

Surgery Scheduler

Seattle, WA · On-site

$21.25 - $27.50/hr

As our Surgery Scheduler, you will coordinate and schedule surgeries, procedures, and follow-up ... Medical Assistant Registered (MA-R) through the State of Washington, sponsored by Virginia Mason ...

KETTLE CUISINE LLC

Production Scheduler

Everett, WA · On-site

$32 - $38/hr

Schedule jobs daily for maximum throughput, customer satisfaction and on-time performance * Plan ... Participate in physical inventory activities * Assist with various project related tasks as needed

KETTLE CUISINE LLC

Production Scheduler

Everett, WA · On-site

$32 - $38/hr

Schedule jobs daily for maximum throughput, customer satisfaction and on-time performance * Plan ... Participate in physical inventory activities * Assist with various project related tasks as needed

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All JobsScheduler JobsAssistant Scheduler JobsAssistant Scheduler Jobs in Seattle, WA

Assistant Scheduler information

See Seattle, WA salary details

$12

$22

$32

How much do assistant scheduler jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for assistant scheduler in Seattle, WA is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

What does an assistant scheduler do?

An Assistant Scheduler supports the scheduling and coordination of activities, appointments, or projects within an organization. Their main duties include maintaining calendars, communicating with staff or clients to confirm schedules, updating scheduling software, and resolving any conflicts or changes. They often work closely with project managers or department leads to ensure all tasks run smoothly and deadlines are met. Attention to detail, strong communication skills, and proficiency with scheduling tools are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant scheduler?

To thrive as an Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in scheduling practices, often supported by a high school diploma or equivalent. Familiarity with scheduling software such as Microsoft Outlook, Google Calendar, and enterprise resource planning (ERP) systems is typically required. Excellent communication, time management, and problem-solving abilities help build positive relationships and ensure smooth coordination. These skills and qualities are essential to efficiently manage appointments, avoid conflicts, and support seamless operations within an organization.

What are some typical challenges an assistant scheduler might face when coordinating multiple calendars and appointments?

Assistant Schedulers often juggle several competing priorities, such as managing overlapping meetings, last-minute changes, and accommodating the preferences of various team members or executives. Staying organized and maintaining clear communication are critical to prevent scheduling conflicts and ensure that everyone is informed of updates. Utilizing scheduling software and developing strong relationships with colleagues can help address these challenges and streamline daily operations.

What is the difference between Assistant Scheduler vs Scheduler?

AspectAssistant SchedulerScheduler
CredentialsHigh school diploma or equivalent; some roles may require certification in scheduling softwareHigh school diploma; experience with scheduling systems often preferred
Work EnvironmentOffice or administrative setting, supporting scheduling tasksOffice, manufacturing, healthcare, or transportation settings managing complex schedules
Employer & IndustryBusinesses, healthcare, education, logisticsSimilar industries, often with more responsibility for planning and decision-making

The main difference is that an Assistant Scheduler typically supports and assists with scheduling tasks under supervision, while a Scheduler has more responsibility for creating and managing schedules independently. The Assistant Scheduler role is often entry-level, focusing on supporting the scheduling process, whereas the Scheduler handles more complex planning and decision-making tasks.

What are the most commonly searched types of Scheduler jobs in Seattle, WA?

The most popular types of Scheduler jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Assistant Scheduler jobs?

Cities near Seattle, WA with the most Assistant Scheduler job openings:

Assistant Scheduler jobs near you
Infographic showing various Assistant Scheduler job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $46,936 per year, or $22.6 per hour.

Construction Administrative Assistant/Scheduler

Pro-Mondo LLC

Seattle, WA • On-site

$25 - $27/hr

Full-time

Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

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Job description

We are seeking a Construction Administrative Assistant/Scheduler to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Answer inbound telephone calls and emails
  • Generate proposals based on client requests and system pricing options
  • Convert accepted proposals to jobs in scheduling software
  • Convert completed jobs to invoices in scheduling software
  • Plan and schedule site labor
  • Greet and assist visitors
  • Co-ordinate subcontractor scheduling
  • Perform all other office tasks

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills

Company Description

We are a General Contractor serving the downtown Seattle and surrounding area. We provide maintenance, residential remodels, and commercial tenant-improvements.