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Assistant Scheduler Jobs in California (NOW HIRING)

TEEMA Group

CNA Scheduler

San Jose, CA · On-site

$20 - $22/hr

In this key administrative role, you will coordinate, track, and optimize scheduling assignments for Home Care Assistants and field staff. Working under the guidance of the Home Care Supervisor, you ...

TEEMA Group

CNA Scheduler

San Francisco, CA · On-site

Role Summary Under the direction of nursing leadership, the Scheduling Coordinator provides ... support * Assist with the supervision and evaluation of caregivers * Oversee general home care ...

Cheer Ltd

Administrative Assistant La Jolla

San Diego, CA · On-site

$19 - $25.75/hr

In addition, this individual may assist Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. He/she will ...

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Assistant Scheduler information

See California salary details

$10

$19

$27

How much do assistant scheduler jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for assistant scheduler in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What does an assistant scheduler do?

An Assistant Scheduler supports the scheduling and coordination of activities, appointments, or projects within an organization. Their main duties include maintaining calendars, communicating with staff or clients to confirm schedules, updating scheduling software, and resolving any conflicts or changes. They often work closely with project managers or department leads to ensure all tasks run smoothly and deadlines are met. Attention to detail, strong communication skills, and proficiency with scheduling tools are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant scheduler?

To thrive as an Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in scheduling practices, often supported by a high school diploma or equivalent. Familiarity with scheduling software such as Microsoft Outlook, Google Calendar, and enterprise resource planning (ERP) systems is typically required. Excellent communication, time management, and problem-solving abilities help build positive relationships and ensure smooth coordination. These skills and qualities are essential to efficiently manage appointments, avoid conflicts, and support seamless operations within an organization.

What are some typical challenges an assistant scheduler might face when coordinating multiple calendars and appointments?

Assistant Schedulers often juggle several competing priorities, such as managing overlapping meetings, last-minute changes, and accommodating the preferences of various team members or executives. Staying organized and maintaining clear communication are critical to prevent scheduling conflicts and ensure that everyone is informed of updates. Utilizing scheduling software and developing strong relationships with colleagues can help address these challenges and streamline daily operations.

What is the difference between Assistant Scheduler vs Scheduler?

AspectAssistant SchedulerScheduler
CredentialsHigh school diploma or equivalent; some roles may require certification in scheduling softwareHigh school diploma; experience with scheduling systems often preferred
Work EnvironmentOffice or administrative setting, supporting scheduling tasksOffice, manufacturing, healthcare, or transportation settings managing complex schedules
Employer & IndustryBusinesses, healthcare, education, logisticsSimilar industries, often with more responsibility for planning and decision-making

The main difference is that an Assistant Scheduler typically supports and assists with scheduling tasks under supervision, while a Scheduler has more responsibility for creating and managing schedules independently. The Assistant Scheduler role is often entry-level, focusing on supporting the scheduling process, whereas the Scheduler handles more complex planning and decision-making tasks.

What are the most commonly searched types of Scheduler jobs in California?

The most popular types of Scheduler jobs in California are:

What cities in California are hiring for Assistant Scheduler jobs?

Cities in California with the most Assistant Scheduler job openings:

Assistant Scheduler jobs near you
Infographic showing various Assistant Scheduler job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

Executive Assistant/Scheduler

California State Senate

Sacramento, CA • On-site

Other

Medical, Dental, Vision, Retirement

Re-posted 16 days ago

California Conservation Corps rating

7.5

Company rating: 7.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

547th of 856 rated public administrative organizations

Job description

Are you looking for an exciting and fast-paced career that is actively working on critical legislation to improve California, address issues in our communities, and meet the needs of all Californians? Consider the California State Senate and be part of an organization that serves to strengthen the State through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
BASIC FUNCTIONS:
Under the supervision of the Chief of Staff, the Executive Assistant/Scheduler will serve in the Capitol office as a full-time scheduler. Responsibilities include, but are not limited to, scheduling for the Senator, greeting and interacting with visitors, answering the telephone, managing incoming mail, ordering supplies, and general support functions. Applicants must be organized, proficient with Microsoft Office and PCs, and be able to work in a fast-paced, professional environment.
DUTIES :
The Executive Assistant/Scheduler will perform various office duties including answering phones, greeting visitors, processing correspondence, coordinating office resources, facilitating events, processing certificate/resolution requests, tracking team projects, and writing and researching in various capacities. The employee will track and manage FPPC reporting documentation. The employee will meet with constituents and advocates and provide additional legislative support as needed.
DESIRABLE SKILLS AND KNOWLEDGE:
Ideal candidates will have experience working in a fast-paced office environment and will work well as part of a collaborative team. Candidates should have strong interpersonal communication skills and an understanding of the Legislature and California government.
EDUCATION AND QUALIFICATIONS:
High school diploma required. Bachelor's degree and 3-5 years of relevant experience preferred. Please include verification of your degree with your completed application.
LOCATION, SALARY AND FILING DATE:
This position is located in Sacramento, CA and requires in person attendance.
The Senate's core business hours are 9:00 a.m. - 5:00 p.m., Monday through Friday, and may require after hours or weekend work.
Final salary will be commensurate with experience and education. Seniority and significant experience are required to reach the higher end of the salary range.
Applications will be accepted until the position is filled.
BENEFITS:
The Senate offers a competitive benefits package, which includes:

  • Health
  • Dental
  • Vision
  • California Public Employees Retirement System (CalPERS)
  • 401(k) and 457 plans
  • Flexible spending accounts

HOW TO APPLY:
Please use the "Apply Online" button above to apply.
A cover letter and resume are required in addition to the Senate application. NOTE : Please complete the Senate application in as much detail as possible. Include all work history for a complete review of your experience.
If you are unable to complete the online application, please email all required documentation to the contact listed below.
Cesar Anda, Chief of Staff
Office of Senator Cervantes
[email protected]
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodation(s) if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding or requests for reasonable accommodations may be directed to Senate Human Resources at [email protected] .
The California State Senate values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. The Senate believes the diversity of our employees and their unique ideas inspire innovative solutions to strengthen our ability to support the legislature. Join the California State Senate and help us support California communities.
Date Posted 2/20/2026

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