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Assistant Remote Intake Jobs in New York (NOW HIRING)

Beanstalk Academy

Hcbs Intake Coordinator

Bronx, NY · Remote

$70K - $80K/yr

Remote (New York City Preferred) Employment Type: Full-Time Salary: $70,000-$80,000 , commensurate ... Coordinate and facilitate CFASS assessments and all required eligibility documentation. * Assist ...

Romano At Law

Be Seen First

Social Security Disability Intake Specialist

New York, NY · Remote

$18/hr

Enter and maintain accurate data in the case management system * Assist with Social Security ... Fully remote position * High-volume phone and computer-based work * Paperless environment using ...

Pharmko

Intake Specialist- Infusion Pharmacy

Lawrence, NY · On-site +1

$18.75 - $25.25/hr

This position offers flexibility for remote or hybrid work arrangements, with a competitive salary ... Certified Pharmacy Technician (CPhT), Medical Assistant (MA), or LPN credentials with relevant ...

Ennoble Care

Intake Nurse (LPN) - Hybrid

Freehold, NJ · On-site +1

$62K/yr

Ennoble Care offers a variety of programs including, remote patient monitoring, behavioral health ... Complete referral/intake forms and route them appropriately for admission approval. * Assist in the ...

HEARTS ENTERAL LLC

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Experienced Remote Medical Biller DME Fast Paced

Mountain View, NJ · Remote

$18 - $26/hr

Work with the patient intake department to collaborate that claims are processed correctly, and ... Other duties: * Assist with any other projects directed by management Company Description Hearts ...

Milbank LLP

Conflicts Attorney

New York, NY · On-site +1

$190K - $225K/yr

We will consider a fully remote work schedule with flexibility to visit the office as required for ... Analyze and review new business intake data, forms, and engagement terms to assist with the new ...

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Infographic showing various Assistant Remote Intake job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Hcbs Intake Coordinator

Beanstalk Academy

Bronx, NY • Remote

$70K - $80K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 15 days ago

Job description

HCBS Intake Coordinator

Location: Remote (New York City Preferred)
Employment Type: Full-Time
Salary: $70,000–$80,000, commensurate with experience

About the Role

We are seeking an experienced HCBS Intake Coordinator to lead the intake and enrollment process for children and families seeking Home and Community-Based Services (HCBS). This is not an entry-level position. The ideal candidate has extensive experience with New York State Children's HCBS, understands the Children's Waiver, and has established relationships with Care Management Agencies (CMAs) and other referral sources.

This individual will play a key role in growing our HCBS program by building referral relationships, navigating complex eligibility requirements, and ensuring children are connected to services quickly and efficiently.

Key Responsibilities

  • Manage all HCBS referrals from initial inquiry through enrollment.

  • Develop and maintain strong working relationships with Care Management Agencies (CMAs), Health Homes, hospitals, pediatric providers, schools, and community organizations to generate and maintain referrals.

  • Coordinate closely with Care Managers to facilitate timely enrollment into Children's HCBS.

  • Demonstrate expert knowledge of Serious Emotional Disturbance (SED) and Medically Fragile (MF) eligibility pathways.

  • Coordinate and facilitate CFASS assessments and all required eligibility documentation.

  • Assist families in obtaining Children's HCBS services, including Respite, Community Habilitation, Caregiver/Family Supports and Services, and other Children's Waiver services.

  • Ensure all Medicaid, HCBS, and Managed Care documentation is complete, accurate, and compliant.

  • Track referrals, assessments, authorizations, and enrollment timelines.

  • Maintain accurate documentation in the agency's electronic record system.

  • Serve as a knowledgeable resource for families throughout the intake and enrollment process.

  • Work collaboratively with leadership to strengthen referral relationships and grow the HCBS program.

Required Qualifications

  • Minimum 2 years of direct Children's HCBS intake experience.

  • Extensive knowledge of the New York State Children's HCBS Waiver.

  • Demonstrated experience navigating SED and Medically Fragile eligibility processes.

  • Proven success obtaining HCBS Respite, CFASS, and other Children's HCBS services for eligible children.

  • Established professional relationships with Care Management Agencies (CMAs) and other referral partners.

  • Strong understanding of Medicaid, Children's Health Homes, Managed Care Organizations, and Children's Waiver requirements.

  • Excellent communication, organization, and relationship-building skills.

  • Ability to independently manage a high-volume intake caseload.

Compensation & Benefits

  • Salary: $70,000–$80,000 based on experience

  • Fully remote position

  • Comprehensive medical, dental, and vision insurance

  • Generous Paid Time Off (PTO)

  • Paid holidays

  • Opportunities for professional growth and advancement

Why Join Us?

We are a large childcare organization and we are also building a premier Children's HCBS program focused on helping families access life-changing services. If you're an experienced HCBS professional with strong industry relationships and a passion for connecting children to care, we'd love to hear from you.