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Assistant Proposal Rfp Jobs in Florida (NOW HIRING)

Vectrus, Inc

Capture & Proposal Coordinator

Orlando, FL · On-site

$60 - $80/hr

Directly supports the assigned Proposal Managers from RFP release through contract award. Under ... May assist Capture Managers with key personnel searching and job postings Qualifications Minimum ...

V2X

Capture & Proposal Coordinator

Orlando, FL · On-site

Directly supports the assigned Proposal Managers from RFP release through contract award. Under ... May assist Capture Managers with key personnel searching and job postings Qualifications Minimum ...

V2X

Capture & Proposal Coordinator

Orlando, FL · On-site

Directly supports the assigned Proposal Managers from RFP release through contract award. Under ... May assist Capture Managers with key personnel searching and job postings Qualifications Minimum ...

GFT.

Proposal Manager

Tampa, FL · On-site +1

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

Gannett Fleming, Inc.

Proposal Manager

Tampa, FL · On-site

$100 - $125/hr

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

GFT.

Proposal Manager

Jacksonville, FL · On-site +1

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

GFT.

Proposal Manager

Tampa, FL · On-site

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

GFT.

Proposal Manager

Orlando, FL · On-site +1

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

GFT.

Proposal Manager

Tampa, FL · On-site +1

Ensure full RFP compliance by verifying and documenting adherence across all proposal elements ... * Assist with teaming outreach and relationship development, strengthening both internal and ...

Caddell Construction

Proposal Manager

Jacksonville, FL · On-site

$55K - $82K/yr

Analyze RFP documents and prepare Caddell response * Work with joint venture partners, design team ... Prepare for and leads proposal debrief conversations with clients * Assist with training of new ...

EAC Consulting Inc.

Proposal Manager

Miami, FL · On-site

... building RFP responses and work with project personnel for content quality and accuracy. · ... Business Development * Assist in implementing the firm's business development strategy. * Develop ...

BSA Lifestructures Inc

Proposal Coordinator

Tampa, FL · On-site

$70K - $85K/yr

Collaborate with principals, design leaders, and pursuit teams to support the RFP/RFQ response ... * Assist with client and pursuit-specific research, including gathering insight on decision-makers ...

Waypoint Contracting Inc

Estimator

Doral, FL · On-site

$95K - $120K/yr

... proposals Assist in subcontractor prequalification processes Develop and maintain qualified ... for Proposal (RFP) documents Maintain historical cost data and perform document archiving ...

Waypoint Contracting Inc

Estimator

Doral, FL · On-site

$95K - $120K/yr

... • Assist in preparing detailed project cost estimates and bid proposals • Assist in ... RFP) documents • Maintain historical cost data and perform document archiving • Communicate ...

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All JobsProposal Rfp JobsAssistant Proposal Rfp JobsAssistant Proposal Rfp Jobs in Florida

Assistant Proposal Rfp information

What is the difference between Assistant Proposal Rfp vs Proposal Coordinator?

AspectAssistant Proposal RfpProposal Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer related experienceUsually requires a bachelor's degree in business, communications, or related field
Work EnvironmentOffice setting, supporting proposal development teamsOffice environment, managing proposal processes and deadlines
Industry UsageCommon in government contracting, engineering, and consulting firmsWidely used across government, corporate, and nonprofit sectors
Search & Comparison IntentOften searched by entry-level professionals or those supporting proposal teamsCompared for roles involving proposal management and coordination

The Assistant Proposal Rfp typically supports proposal development with administrative tasks, while the Proposal Coordinator manages the entire proposal process, ensuring deadlines and quality standards are met. Both roles are essential in proposal teams but differ mainly in scope and responsibility.

What are the most commonly searched types of Proposal Rfp jobs in Florida?

The most popular types of Proposal Rfp jobs in Florida are:

What are popular job titles related to Assistant Proposal Rfp jobs in Florida?

For Assistant Proposal Rfp jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Assistant Proposal Rfp jobs in Florida look for?

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Cities in Florida with the most Assistant Proposal Rfp job openings:

Assistant Proposal Rfp jobs near you
Infographic showing various Assistant Proposal Rfp job openings in Florida as of August 2026, with employment types broken down into 11% Internship, 78% Full Time, and 11% Contract. Highlights an 100% In-person job distribution.

Senior Administrative Assistant/ Proposal Coordinator

Winter Haven, FL • On-site

Human Capital Resources and Concepts Inc
See more jobs at Human Capital Resources and Concepts Incexternal

$50K - $52K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 14 days ago

Job description

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.
Position Summary
Human Capital Resources and Concepts (HCRC) is seeking a highly organized and detail-oriented Senior Administrative Assistant / Proposal Coordinator to provide executive administrative support while coordinating federal government proposal and business development activities. This position will play a key role in managing HCRC's proposal pipeline, including SAM.gov opportunity tracking, solicitation review, compliance matrices, proposal calendars, document preparation, contributor coordination, quality control, and final submissions.
The ideal candidate has exceptional organizational and document-production skills and can effectively manage multiple priorities and strict government proposal deadlines.
Key Responsibilities
Proposal & Business Development Support
  • Monitor SAM.gov and other procurement sources for RFPs, RFQs, RFIs, Sources Sought, and relevant federal contracting opportunities.
  • Maintain the company's opportunity pipeline, proposal calendar, deadlines, and submission tracker.
  • Review solicitations, amendments, instructions, and evaluation criteria to identify proposal requirements and deadlines.
  • Develop and maintain proposal compliance matrices, outlines, schedules, checklists, and internal milestones.
  • Coordinate proposal inputs and assignments with executives, subject matter experts, consultants, subcontractors, and teaming partners.
  • Collect and organize resumes, past performance, corporate experience, certifications, capability information, letters of commitment, and other proposal documentation.
  • Assist with preparing and formatting technical, management, staffing, key personnel, past performance, and administrative proposal sections.
  • Edit, proofread, format, and perform quality-control reviews to ensure proposals are accurate, professional, and compliant.
  • Maintain proposal templates, corporate boilerplate, past performance records, resumes, capability statements, and reusable content.
  • Track amendments, questions and answers, contributor deadlines, reviews, and outstanding proposal requirements.
  • Conduct final compliance checks and coordinate executive review and approval.
  • Prepare and execute final government proposal submissions, verify successful receipt, and maintain submission records.
  • Track post-submission activities, clarifications, revisions, awards, debriefings, and lessons learned.
  • Conduct basic research on agencies, contracting opportunities, competitors, incumbent contractors, and potential teaming partners.
Executive & Administrative Support
  • Provide senior-level administrative support to executive leadership, including calendar management, scheduling, meetings, correspondence, reports, presentations, and special projects.
  • Prepare professional Word, Excel, PowerPoint, and PDF documents.
  • Track executive action items, organizational deadlines, and priority deliverables.
  • Maintain organized electronic files, corporate records, proposal documentation, and SharePoint resources.
  • Coordinate meetings, travel, communications, and other administrative requirements.
  • Communicate professionally with government clients, employees, consultants, vendors, subcontractors, and teaming partners.
  • Handle confidential, proprietary, and procurement-sensitive information with discretion.
Qualifications
  • 5+ years of administrative, executive support, proposal coordination, business development, or related experience.
  • Bachelor's degree preferred; equivalent relevant experience may be considered.
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and PDF document preparation.
  • Exceptional organization, proofreading, editing, formatting, and deadline-management skills.
  • Ability to manage multiple proposals and priorities simultaneously in a deadline-driven environment.
  • Strong attention to detail with the ability to identify missing or noncompliant information.
  • Ability to independently coordinate projects and follow up with multiple contributors.
  • Federal government contracting or proposal experience strongly preferred.
  • Familiarity with SAM.gov, RFPs, RFQs, RFIs, Sources Sought, Sections L & M, compliance matrices, proposal calendars, and federal submission requirements preferred.
  • Core Competencies
    Federal Proposal Coordination | SAM.gov | Opportunity Tracking | Compliance Matrices | Proposal Calendars | RFP/RFQ/RFI Review | Proposal Production | Final Submissions | Business Development Support | Executive Administration | Microsoft Office | SharePoint | Document Quality Control | Deadline Management

Why Join HCRC?
HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to:
  • Competitive salary and comprehensive benefits (health, dental, vision).
  • Generous paid time off and holidays.
  • Professional development opportunities to grow your expertise.

Application Process:
If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

Apply