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Executive Assistent Jobs in Florida (NOW HIRING)

CNA

Executive Assistant

Pensacola, FL · On-site

This role will also work very closely/partner with the Executive Assistant to the CAO. Essential Duties & Responsibilities Performs a combination of duties in accordance with departmental guidelines:

The University of Miami

Executive Assistant

Miami, FL · On-site

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth ...

University of Miami

Executive Assistant

Miami, FL · On-site

Executive Assistant Hybrid Option Available The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth ...

The University of Miami

Executive Assistant

Miami, FL · On-site

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth ...

MMT INC

Executive Assistant

West Palm Beach, FL · On-site

Executive Assistant Location: West Palm Beach, FL Travel: Occasional travel required Join a team that drives innovation At MMT, we are committed to excellence in automation, machine design, material ...

Cna

Executive Assistant

Lake Mary, FL · Hybrid

$90K - $125K/yr

This role will also work very closely/partner with the Executive Assistant to the CAO. Essential Duties & Responsibilities Performs a combination of duties in accordance with departmental guidelines:

Suncap Technology

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant (Hybrid) Our client is a fast-paced, high-growth startup in the architecture and design industry each looking for an Executive Assistant to support the Chief Technology Officer.

Power Design

Executive Assistant

Saint Petersburg, FL · On-site

Executive Assistant Opportunity We're looking for an out-of-this-world Executive Assistant who can work their organizational magic to support our c-suite and senior-level leadership in sunny St.

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Executive Assistent information

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need excellent organizational abilities, attention to detail, and proficiency in office administration, often backed by a relevant diploma or degree. Familiarity with scheduling software, Microsoft Office Suite, and collaboration tools like Zoom or Slack is typically required. Outstanding communication, discretion, and problem-solving skills set exceptional Executive Assistants apart. These competencies ensure smooth executive operations, effective time management, and a high standard of professional support.

How does an Executive Assistant typically collaborate with executives and other departments within an organization?

Executive Assistants work closely with senior leaders, managing their schedules, preparing reports, and facilitating communication between departments. They often act as a liaison, ensuring that information flows smoothly and that executives are well-prepared for meetings and deadlines. Collaboration with HR, finance, and other teams is common, as EAs coordinate projects, organize events, and handle confidential matters. This role requires strong interpersonal skills and adaptability to balance priorities and support organizational goals.

What are Executive Assistants?

Executive Assistants are skilled administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They act as a gatekeeper for their executive, prioritizing requests and ensuring efficient workflow. Executive Assistants often handle sensitive information and must maintain confidentiality and professionalism at all times.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are a plusUsually requires a high school diploma or equivalent; some roles prefer administrative certifications
Work EnvironmentSupports executives in corporate offices, often in fast-paced settingsSupports teams or departments, often in general office environments
Employer & IndustryCommonly employed in corporate, legal, or financial sectorsFound across various industries including education, healthcare, and government
Search & Comparison IntentOften searched by those seeking high-level support roles for executivesOften searched by those looking for general office support roles

The main difference between an Executive Assistant and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Assistants typically handle more complex tasks, require specific credentials, and support high-level executives, whereas Administrative Assistants focus on general office duties supporting teams or departments.

What are popular job titles related to Executive Assistent jobs in Florida? For Executive Assistent jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Executive Assistent jobs in Florida look for? The top searched job categories for Executive Assistent jobs in Florida are:
Executive Assistent jobs near you
Infographic showing various Executive Assistent job openings in Florida as of July 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 94% In-person, and 6% Hybrid job distribution.
Executive Assistant

Executive Assistant

Willis Lease Finance Corporation

Pompano Beach, FL • On-site

Other

Posted 25 days ago

Job description

Executive Assistant

The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Vice President. This is a trusted and critical support role. This position requires handling of complex and confidential materials in a fast-paced environment and the ability to exercise good judgment. The Executive Assistant will have the ability to work independently on projects working with all levels of internal management and staff and handle a wide variety of activities and confidential matters with discretion. The Executive Assistant may also be involved in corporate event planning and execution, and will arrange travel, prepare reports, and screen calls. This position is responsible for handling a wide range of high-level and very detailed administrative and executive support related tasks.

Responsibilities
  • Completes a broad variety of administrative tasks, including managing an active calendar of appointments; completing expense reports; composing and proofreading correspondence that are sometimes confidential.
  • Maintains and arranges complex travel plans, itineraries, and multiple agendas.
  • Manages documents for travel-related meetings.
  • Manages priorities to ensure important items are being completed in a timely manner.
  • Assists with the planning and organization of corporate events, as requested.
  • Ensures line of open communication for smooth communication, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Organizes monthly reporting for efficient and timely review.
  • From time-to-time and as time allows, assist other senior staff with tasks like those performed for the Executives.
  • Takes detailed notes and meeting minutes for conference calls and executive meetings as required, including personal details of intended counterparties as needed.
  • Effectively completes aspects of deliverables with a hands-on approach, consisting of drafting acknowledgement letters, private correspondence, and other tasks that simplify the Executive team's ability to effectively focus on their role.
  • Ensures all work is done on time and to a high-quality standard.
  • Maintains confidentiality of all corporate, personnel and research matters.
  • Provides backup Executive Assistant support for CEO and Legal department members as needed.
  • Other duties may be assigned.
Qualifications / Requirements
  • 10+ years in professional/executive level administrative assistant position.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
  • Strong knowledge of expense management system.
  • Direct and successful experience supporting multiple C-Level executives.
  • Personable and even tempered; capable of handling a high stress environment.
  • Adjustable to a fast paced, demanding work environment where priorities frequently change.
  • Ability to set priorities, multi-task and meet multiple daily deadlines.
  • Strong delivery and communication skills both written and verbal.
  • Ability to take initiative, work independently and creatively with strong organizational and task management skills.
  • Demonstrated excellent calendar management skills, including the coordination of complex executive meetings and travel.
  • Ability to work well with all levels of management and staff.
  • Flexibility and the ability to work beyond regular hours as needed.

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