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Assistant Program Officer Jobs in Ontario (NOW HIRING)

Machina Labs

Executive Assistant to the CEO

Chatsworth, ON

CA$85K - CA$105K/yr

... mobility programs will run on. If you want to work on hard problems that matter and see them fly ... Machina Labs is seeking an Executive Assistant to support the CEO in managing day-to-day priorities ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Program Housing Assistant Posting #:4337 Posting Date: August 5, 2026, Posting Closing: August 21 ... program's Health & Safety Officer & Property Manager. Administrative * Document and input ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Program Housing Assistant Posting #:4337 Posting Date: August 5, 2026, Posting Closing: August 21 ... program's Health & Safety Officer & Property Manager. Administrative * Document and input ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

Salary: $22.73 Program Housing Assistant Posting #:4337 Posting Date: August 5, 2026, Posting ... programs Health & Safety Officer & Property Manager. Administrative * Document and input ...

J Dass

HR Officer

Vaughan, ON · On-site

CA$50K - CA$60K/yr

Job Summary HR Officer J Dass Full-time In-Office | Vaughan, ON, Canada J Dass Corp is seeking a ... Support employee onboarding, orientation, and training programs. * Assist with performance ...

Socket.dev

$65 - $90/hr

... programs and services in a First Nations community. JOB SUMMARY: The EA to CFO reports to and works under the direction and supervision of Chief Financial Officer. The Executive Assistant (EA) to the ...

The City of Guelph

Fire Prevention Officer

Guelph, ON · On-site

CA$118K/yr

Employee recognition programs. Position Overview Resumes are being accepted for the position of Fire Prevention Officer within the Guelph Fire Department. Reporting to the Assistant Chief Fire ...

New

Gateway Casinos

Security Officer

Chelmsford, ON

CA$22.63/hr

Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming ... C. * ProTect and Deal Us Security Staff Training program completion within 30 days of start in ...

Playtime Casino

Security Officer

Hanover, ON · On-site

CA$22.74/hr

Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming ... C. * ProTect and Deal Us Security Staff Training program completion within 30 days of start in ...

Playtime Casino

Security Officer

Hanover, ON

CA$22.74/hr

Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming ... C. * ProTect and Deal Us Security Staff Training program completion within 30 days of start in ...

Gateway Casinos

Security Officer

Sudbury, ON · On-site

CA$22.63/hr

Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming ... C. * ProTect and Deal Us Security Staff Training program completion within 30 days of start in ...

Playtime Casino

Security Officer

Hanover, ON · On-site

Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming ... C. * ProTect and Deal Us Security Staff Training program completion within 30 days of start in ...

OVMA

Finance Officer

Milton, ON · On-site

Process pledge forms and related donations from fundraising initiatives and memorial programs ... Support fundraising and stewardship initiatives as required. * Assist with all Farley Foundation ...

OVMA

Finance Officer

Milton, ON · On-site

Process pledge forms and related donations from fundraising initiatives and memorial programs ... Support fundraising and stewardship initiatives as required. * Assist with all Farley Foundation ...

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Showing results 1-20

All JobsProgram Officer JobsAssistant Program Officer JobsAssistant Program Officer Jobs in Ontario

Assistant Program Officer information

See Ontario salary details

$20.5K

$64.3K

$136K

How much do assistant program officer jobs pay per year?

As of Aug 12, 2026, the average yearly pay for assistant program officer in Ontario is $64,289.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,500.00 and $77,500.00 per year, depending on experience, location, and employer.

What does an assistant program officer do?

An Assistant Program Officer supports the planning, implementation, and evaluation of programs within an organization, often in the nonprofit, government, or educational sectors. They assist with administrative tasks, help coordinate program activities, maintain documentation, and communicate with stakeholders. Their role is vital in ensuring that programs run smoothly and achieve their goals. They may also help with budget tracking, reporting, and researching best practices for program improvement.

What is the difference between Assistant Program Officer vs Program Officer?

AspectAssistant Program OfficerProgram Officer
Required CredentialsBachelor's degree, relevant experienceBachelor's or master's degree, more experience
Work EnvironmentSupportive team, entry to mid-levelLeadership role, project management
Employer & Industry UsageNonprofits, NGOs, government agenciesSimilar sectors, more responsibility
Common Search & ComparisonYesYes

The main difference between an Assistant Program Officer and a Program Officer lies in their level of responsibility and experience. Assistant Program Officers typically support program activities and handle administrative tasks, while Program Officers oversee projects, manage teams, and make strategic decisions. Both roles are common in nonprofit and government sectors, with the Program Officer position requiring more experience and leadership skills.

What are some common challenges faced by assistant program officers when managing multiple projects simultaneously?

Assistant Program Officers often juggle several projects at once, which can present challenges in prioritization and time management. Balancing competing deadlines, coordinating with diverse stakeholders, and adapting to shifting program needs require strong organizational skills and flexibility. Successful professionals in this role proactively communicate with team members, use project management tools, and regularly review progress to stay on track. Being open to feedback and willing to adjust plans as needed are also key to overcoming these challenges.

What are the key skills and qualifications needed to thrive as an assistant program officer, and why are they important?

To thrive as an Assistant Program Officer, you typically need a bachelor’s degree in a relevant field and experience in project management, program evaluation, and research. Familiarity with data analysis tools, grant management systems, and proficiency in Microsoft Office Suite are commonly required. Strong organizational skills, attention to detail, and effective communication are vital soft skills for managing multiple tasks and collaborating with stakeholders. These skills ensure programs are executed efficiently, objectives are met, and stakeholder relationships are maintained.
What are the most commonly searched types of Program Officer jobs in Ontario? The most popular types of Program Officer jobs in Ontario are:
What cities in Ontario are hiring for Assistant Program Officer jobs? Cities in Ontario with the most Assistant Program Officer job openings:
Assistant Program Officer jobs near you

Executive Assistant to the CEO

Machina Labs

Chatsworth, ON

CA$85K - CA$105K/yr

Full-time

Re-posted 12 days ago

Job description

About Machina Labs:
 
Engineering moves at software speed. Manufacturing doesn't. Yet.
 
Machina Labs is changing that. We build intelligent, software-defined factories that produce complex metal structures directly from digital design. By integrating advanced metal forming, robotics, and automated production inside a flexible factory architecture, we enable customers to move from prototype to production in weeks, not years.
 
Backed by Lockheed Martin, Toyota, and NVIDIA, we're building the manufacturing infrastructure that defense, aerospace, and advanced mobility programs will run on.
 
If you want to work on hard problems that matter and see them fly, drive, and defend, this is the place.    
Job Description:
Machina Labs is seeking an Executive Assistant to support the CEO in managing day-to-day priorities, communications, scheduling, travel, and operational coordination. This role is responsible for helping maximize the CEO's effectiveness by ensuring meetings, travel, projects, and key deliverables are organized and executed efficiently. As a trusted partner to the CEO, this individual will help create structure, maintain alignment across priorities, and ensure the CEO is prepared to effectively engage with employees, customers, investors, partners, and other stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced startup environment. This is an excellent opportunity for someone looking to grow their career while gaining exposure to executive leadership, advanced manufacturing, robotics, and a rapidly scaling technology company. 
Key Responsibilities: 

Manage and coordinate the CEO's calendar, including complex scheduling across multiple time zones and competing priorities. 

Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries. 

Prepare travel plans, itineraries, briefing materials, and supporting documentation for meetings, conferences, customer visits, and business travel. 

Coordinate internal and external meetings, including agendas, logistics, meeting notes, and follow-up action items. 

Track key priorities, deadlines, and deliverables to help ensure timely execution across leadership and cross-functional teams. 

Serve as a liaison between the CEO and internal teams, customers, investors, partners, vendors, and other external stakeholders. 

 Assist with the preparation of presentations, reports, correspondence, executive communications, and leadership materials. 

Process expense reports and support day-to-day administrative operations. 

Partner with the Office & Employee Experience Manager to support company events, leadership offsites, employee engagement activities, visitor coordination, and workplace initiatives. 

Support special projects and operational initiatives across the organization as needed. 

 Anticipate needs, identify potential issues, and proactively solve problems before they arise. 

Handle sensitive and confidential information with discretion and professionalism. 

Support a culture of operational excellence by bringing structure, organization, and accountability to daily activities and long-term initiatives. 

 Maintain organized records, documentation, and action-item tracking to support efficient follow-through and communication. 

Perform other executive support and administrative duties as assigned. 

Required Background & Experience:

 5-7 years of experience supporting executives, teams, business operations, or related functions. 

Exceptional organizational skills and attention to detail. 

Strong written and verbal communication skills. 

Ability to manage multiple priorities and adapt quickly in a fast-paced environment. 

Ability to prioritize competing requests and changing business needs. 

Strong judgment, professionalism, and discretion. 

 High level of ownership and follow-through. 

Strong problem-solving skills and a proactive mindset. 

Comfortable working in a dynamic startup environment where priorities shift quickly and flexibility is essential. 

 Proficiency with Microsoft Office, Google Workspace, and common business productivity and collaboration tools. 

Preferred Qualifications:

Experience supporting a founder, CEO, or executive leadership team. 

Experience coordinating domestic and international travel. 

Experience working in a startup, manufacturing, robotics, aerospace, technology, or other high-growth environment. 

Project coordination or operations experience. 

Experience supporting company events, employee engagement programs, leadership offsites, or internal initiatives. 

Experience interacting with executive-level stakeholders, customers, investors, partners, or board members. 

Experience using productivity and project management tools such as Asana, Notion, Airtable, Monday.com, or similar platforms. 

$85,000 - $105,000 a year

The base salary range for this role is dependent on experience, qualifications, and overall alignment with the scope of the position.

In addition to base compensation, Machina Labs offers a competitive benefits package and stock option participation.

Machina Labs is an Affirmative Action and Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or status as a protected veteran in accordance with state and federal law. 
 
We endeavor to make the job application process accessible to any and all users. If you have a disability that impacts your ability to complete the job application process and would like to request assistance or a reasonable accommodation, please contact us at (888)444-9777. This contact information is for accommodation requests only, not to inquire about the status of applications.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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