Assistant Program Coordinator Jobs in Calgary, AB

POSITION TITLE: Facilities Project Coordinator

POSITION TYPE: Permanent, Full-Time

BRANCH: Calgary, AB

REPORTING TO: VP Product Support

RME (Rocky Mountain Equipment) is a powerful network of agriculture, construction, rental, and recreational markets. As one of Canada’s largest equipment dealers, RME delivers solutions that maximize uptime, productivity, and profitability through expert service, innovative tools, and a customer-centric approach. As Western Canada’s trusted equipment and business partner, RME stands Right by You™, fulfilling our commitment to deliver product and support services for the hardworking families in Western Canada who build our communities and feed the world.

The Facilities Project Coordinator is responsible for assisting in the management, planning, coordination, and execution of construction projects for RME Facilities locations. This role ensures that all construction activities are completed on time, within budget, and meet quality and safety standards. The position plays a key role in supporting organizational growth through effective project delivery and stakeholder collaboration.

Job Duties and Responsibilities Include: 

• Prepare detailed plans for projects assigned.
• Assist with the tender and award processes when required. 
• Assist with the creation and preparation of subcontracts.
• Assist project leaders and management with preparation of scheduling and manpower.
• Implementation of approved project work plans.
• Communicate with all stakeholders and management to provide updates and disseminate critical information.
• Ensure contract drawings and logs are maintained and updated as needed; ensure distribution to trades as required.        
• Deliverables ‐ Expedite subcontractor shop drawings, samples, materials etc.
  • Assist with preparation of a deliverables list (specification review)
  • Establish timelines for deliverables (procurement schedule).
  • Request deliverables, submit and distribute as required.
  • Maintain deliverable logs (for submittals and samples etc)
• Responsible for coordinating the construction of new branch facilities from planning through execution.
• Leads coordination between internal teams, contractors, and trade partners to ensure timely and cost-effective project delivery.
• Assembly and collection of project Maintenance & Operation manuals. 
• Navigate and assist with contract changes as required. 
• Update and assemble all information and any outstanding for weekly project priority reports. 
• Oversee and monitor subcontractor signatures and return of all necessary documentation. 
• Promotion and education of RME procedures and policies. 
• Preparation of minutes for and attendance of project subcontractor meetings. 
• Manages project budgets, schedules, and quality assurance across multiple sites.
• Collaborate with management in the estimation of project alterations. 
• Influences operational readiness and long-term facility performance through construction decisions.
• Geographic scope includes regional or national branch locations depending on project assignments.
• Directly impacts capital investment outcomes and organizational growth through successful project execution.
• Manage conflicts and any interferences using researched solutions. 
• Assist with entire RFP/RFQ vendor process for new capital projects 
• Other duties as assigned. 

Job Requirements and Qualifications Include:

• Advanced use of Excel, data modeling and complex analysis 
• Frequent & advanced use of PowerPoint, and all other Microsoft Office tools
• Strong understanding of construction project management principles, including scheduling, budgeting, and quality control.
• Technical knowledge of civil engineering, building system, and construction methodologies.
• 5–10 years of experience in construction coordination, preferably in facility or commercial building projects.
• Construction and Civil Engineering coordination experience in dealership construction models is preferred
• Civil Engineering Technology Diploma (preferred) or Civil Engineering Degree
• Proficiency in construction software programs.
• Familiarity with building codes, safety regulations, and environmental standards.
• Ability to interpret architectural and engineering drawings and specifications.
• Knowledge of procurement processes, contract administration, and change order management
• Proven ability to manage multiple projects.
• Excellent interpersonal and communication skills.
• Excellent organizational and planning skills.
• Budgeting knowledge.
• Strong verbal and written communication skills for effective stakeholder engagement.
• Strong code of ethics and integrity.
• High level of professionalism, integrity, and discretion in handling sensitive project matters.
• Problem-solving skills to navigate complex construction challenges and escalate issues when necessary.
• Ability to manage competing priorities and adapt to changing project conditions.
• Can follow directions of the VP which align construction projects with organizational goals.
• Customer orientation to ensure facilities meet operational and user needs

We offer a comprehensive benefits package with flexible plans to suit your needs, along with an employee RRSP matching plan to all full-time employees. We are committed to empowering and investing in our employees to build and maintain relationships with the communities and businesses we serve, which is why we offer competitive salaries across all positions.

We thank all applicants for their interest; however, only candidates selected for an interview will be notified.