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Assistant Program Administrator Jobs in Oklahoma

Utulsa

Payment Card Program Administrator

Tulsa, OK · On-site

Assures program policies and procedures while auditing the performance and use of the Procard ... Ensures compliance with policies established by the university. * Assist in the maintenance and ...

Defense Logistics Agency

Program Analyst

Tulsa, OK · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Norman, OK · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Lawton, OK · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Edmond, OK · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

CoreCivic

Certified Medication Assistant

Watonga, OK · On-site

$20/hr

Administer medication to inmates/residents under the direct supervision of the Health Services ... Must possess a current certification from an approved formal nursing assistant program or ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are the most commonly searched types of Program Administrator jobs in Oklahoma?

The most popular types of Program Administrator jobs in Oklahoma are:

What cities in Oklahoma are hiring for Assistant Program Administrator jobs?

Cities in Oklahoma with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Payment Card Program Administrator

The University Of Tulsa

Tulsa, OK

Full-time

Re-posted 12 days ago

Job description

Essential Functions (Responsibilities):

  • Prepares Daily Open Requisition Report each morning.

  • Assists in each step of the Requisition/Purchase Order process.

  • E-mails Purchase Orders to requesters.

  • Reviews Procard and Travel Card applications.

  • Processes Procards.

  • Tracks accounts and transactions.

  • Assists with problem-solving for cardholders.

  • Assures program policies and procedures while auditing the performance and use of the Procard.

  • Audits all transactions made using university Purchasing Cards.

  • Provides mandatory training for new cardholders.

  • Serves as the primary contact for all the departments regarding the Procard.

  • Provides necessary support to new Procard users.

  • Ensures compliance with policies established by the university.

  • Assist in the maintenance and compliance of the University's Vendor Database

    • Verifies the accuracy of the information provided by the department according to university policies and procedures.

    • Provides support to Purchasing regarding vendor issues or deviations.

  • Manges Procard account Set-Ups.

  • Conducts Procard trainings.

  • Manages and conducts account maintenance.

  • Ensures procedure compliance.

  • Conducts auditing.

  • Reports MCC Listings, Cardholder Profiles, Accounts (Card Numbers and GL), Limits, etc.; Transactions by Vendor, Amount, Cardholder, etc.

  • Assists cardholders as needed.

  • Assists with entry and maintenance as needed.

  • Void/Edit/Replace PO's as needed.

  • Documents tag Renewals.

  • Verify vehicle status. 

  • Creates check request containing expiring vehicles. 

  • Drive personal vehicle to collects tags and deliver accordingly by deadline. 

  • Performs related responsibilities as required or assigned.

Required Qualifications:

Knowledge/Skill/Ability
Analytical ability to interpret and use data, logical and data-driven work style.
    Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
    Extremely proficient with Microsoft Suite.
    Strong verbal and written communication skills, ability to communicate effectively at all levels of the company.
    A collaborative team player, who can coordinate work effectively with employees, team members, and outside vendors.
    Ability to maintain a high level of confidentiality.
    High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.
    Strong customer service with a can-do attitude and strong interpersonal skills.

Equivalent Education/Experience

  • Associates degree in accounting preferred.   
  • Must have 1 - 3 years of related experience.
  • Experience in purchasing related duties required.  
  • Experience with public preferred.
The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.

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