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Assistant Program Administrator Jobs in Oklahoma

Grand Mental Health

Medical Assistant

Tulsa, OK · On-site

$19.69/hr

The Department Head for this position is the Medical Programs Administrator. This position is ... CMA/RMA (Certified/Registered Medical Assistant) preferred. Must be able to perform in data entry ...

Grand Mental Health

Medical Assistant

Pryor, OK · On-site

$18.69 - $20.06/hr

The Department Head for this position is the Medical Programs Administrator. This position is ... CMA/RMA (Certified/Registered Medical Assistant) preferred. Must be able to perform in data entry ...

Grand Mental Health

Medical Assistant

Tulsa, OK · On-site

$19.69/hr

The Department Head for this position is the Medical Programs Administrator. This position is ... CMA/RMA (Certified/Registered Medical Assistant) preferred. Must be able to perform in data entry ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are the most commonly searched types of Program Administrator jobs in Oklahoma?

The most popular types of Program Administrator jobs in Oklahoma are:

What cities in Oklahoma are hiring for Assistant Program Administrator jobs?

Cities in Oklahoma with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Medical Assistant

Grand Mental Health

Tulsa, OK • On-site

$19.69/hr

Full-time

Re-posted 5 days ago

Grand Mental Health rating

5.2

Company rating: 5.2 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

199th of 242 rated social care providers

Job description

Description
DEFINITION:
Employees assigned to positions in this class are placed under supervision where the work assignments are well detailed and well prescribed by the supervisor. The Department Head for this position is the Medical Programs Administrator. This position is immediately supervised by the Integrative Services Administrator.
EDUCATION AND EXPERIENCE:
Requires a High School Diploma or equivalent and at least two (2) years experience as a previous medical assistant. CMA/RMA (Certified/Registered Medical Assistant) preferred. Must be able to perform in data entry and possess knowledge of Windows and Microsoft Applications.
An expectation of core competencies in relation to individuals with co-occurring disorders.
JOB DUTIES AND RESPONSIBILITIES:
Responsible and immediately supervised by the Integrative Services Administrator.
This position is responsible and held accountable for the following duties:
• Greets and assists consumers, other agencies in person and over telephone with good judgment as to their needs.
• Assists with data entry, NOMS and obtaining data as delegated by Integrated Health Services Administrator.
• Obtains patient vitals and history.
• Entry into Electronic Medical Record.
• Orders Lab, diagnostic studies and makes referrals.
• Assists with necessary communication to Residential Care Facility owners for continuation of care.
• Confers with clinic receptionists scheduling needs/appointments.
• Performs phlebotomy for patient lab needs.
• Assists Medical Team.
• Assist in checking in medication/written scripts as needed; assisting in returning outdated meds to administration.
• Fill out updated pharmacy order forms (PAP forms).
• Send schedules to pharmacy daily.
• Process benefits for eligibility.
• Processes medical records received and released, if necessary.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
• Participates in staff meetings as needed.
• Must be willing and able to perform all job-related travel normally associated with this position.
• Regular and predictable attendance is an essential job requirement.
• Must meet "satisfactory" expectations at any scheduled job performance evaluation.
• Quality of work will be evaluated through training, skill, or special purpose. Must be competent and adequate.
Must perform the specific job duties as listed above to meet position expectations.
In addition, must possess skill in working cooperatively and effectively with clients, staff, management and other professional groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively, both orally and in writing.

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