Assistant Payroll Manager Jobs in Alabama (NOW HIRING)

Position Summary

We are seeking a highly organized and detail-oriented Payroll Administrative Coordinator to support Human Resources and Finance functions. This position is responsible for payroll timekeeping, benefits administration, new hire enrollment and orientation, maintaining personnel records, preparing management reports, and supporting employee training and development initiatives.

The ideal candidate will be a self-starter with strong analytical, organizational, and communication skills who can manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Administer payroll timekeeping and maintain payroll-related records.
• Assist with benefits administration and employee benefit communications.
• Coordinate new hire enrollment and orientation programs.
• Maintain accurate and confidential personnel records.
• Track and update employee information, including addresses, earnings, attendance, and absences.
• Prepare management reports using Excel, including pivot tables.
• Compile, process, and maintain HR documentation related to hiring, terminations, promotions, transfers, leaves of absence, training, and performance evaluations.
• Interpret and explain HR policies, procedures, laws, and regulations.
• Analyze employment-related data and prepare required reports.
• Conduct and support employee training and development programs.
• Assist with the development and training of company policies and procedures.
• Support special projects and programs as assigned.
• Maintain current knowledge of EEO and Affirmative Action guidelines and applicable employment laws.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Accounting, Business, or a related field preferred.
• Three to five years of Human Resources experience preferred; equivalent experience may be considered.
• Two to three years of payroll processing or accounting experience required.
• Experience with benefits administration, employee relations, and personnel recordkeeping.
• Knowledge of employment laws, wage and hour regulations, FMLA, ADA, workers' compensation, medical benefits, and healthcare reform requirements.
• Experience with Dayforce or other HRIS systems is a plus.
• Valid driver's license required.

Required Skills

• Strong communication, interpersonal, and organizational skills.
• Excellent analytical, critical thinking, and problem-solving abilities.
• Ability to maintain strict confidentiality with sensitive information.
• Ability to work independently and as part of a team.
• Strong attention to detail and ability to follow instructions.
• Ability to prioritize work, manage multiple projects, and meet deadlines.
• Ability to exercise sound judgment and decision-making under pressure.
• Professional interaction with employees, applicants, customers, and management.
• Ability to lead projects and present information to management.

Technical Requirements

• Advanced proficiency in Microsoft Office Suite:
• Excel (including Pivot Tables)
• Word
• Access
• PowerPoint
• Outlook
• Strong computer skills and data management experience.
• Proficiency with Xerox office equipment, including scanning, copying, emailing, and faxing.
• Ability to create spreadsheets, reports, presentations, correspondence, and databases.

Work Environment & Schedule

• Flexible work schedule required, including weekends as needed.
• Must be willing to work nights, weekends, overtime, holidays, and shutdown periods when required.
• Ability to work in a warehouse or production environment, including:
• Walking on concrete floors
• Wearing required PPE such as safety shoes, safety glasses, and hearing protection
• Working around moving machinery

Additional Requirements

• Excellent attendance, punctuality, and dependability.
• Ability to adapt quickly to changing priorities and deadlines.
• Strong customer service mindset and professional demeanor.
• Ability to develop and maintain positive working relationships across all levels of the organization.
• Must maintain discretion, impartiality, and confidentiality at all times.

Assessment Requirement

Candidates selected for consideration will be required to successfully complete a Microsoft Skills Assessment Placement Test.